Receptionist / Admin Resume Samples

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DT
D Turner
Dasia
Turner
9013 Rowe Prairie
Houston
TX
+1 (555) 436 3016
9013 Rowe Prairie
Houston
TX
Phone
p +1 (555) 436 3016
Experience Experience
02/2015 present
Phoenix, AZ
Receptionist / Admin.assistant
Phoenix, AZ
Receptionist / Admin.assistant
02/2015 present
Phoenix, AZ
Receptionist / Admin.assistant
02/2015 present
  • Manage delegates arriving for their courses and successfully resolve anyone who has not attended
  • Upload delegate information onto electronic systems, e.g. WINDA, and chase missing information
  • Successfully manage and resolve any certification queries
  • Ensure the Reception area is kept neat and tidy at all times
  • Prepare, manage and process all aspects of pre and post course administration and paperwork
  • Prepare, manage and issue course attendance lists and registers
  • Prepare, manage and issue all course certification
09/2009 11/2014
Los Angeles, CA
Receptionist / Admin
Los Angeles, CA
Receptionist / Admin
09/2009 11/2014
Los Angeles, CA
Receptionist / Admin
09/2009 11/2014
  • Providing holiday and sickness cover for job share receptionist
  • To promote and establish strong relationships with employees and guests when they arrive into the reception area
  • Departmental invoice checking ensuring correct cost centre allocation
  • Collects and distributes messages and assists with mail distribution as well as shipping
  • Courteously greeting all FM Global visitors, seeing that their contacts are notified and that they are collected from Reception
  • Directing deliveries and couriers to Post Room
  • Organising taxi bookings for employees and visitors on FM Global business
02/2007 08/2009
Phoenix, AZ
Receptionist / Admin Assistant
Phoenix, AZ
Receptionist / Admin Assistant
02/2007 08/2009
Phoenix, AZ
Receptionist / Admin Assistant
02/2007 08/2009
  • Provide administrative and general support to all members of the management team, HR team and Office Manager
  • May coordinate the work of other non-exempt positions. Generally performs such activities on a project basis
  • Assist with Event management
  • Ergonomic Assessments - Full training will be provided, covering workstation assessments and pregnancy risk assessments
  • Provide administration support
  • Assist in the coordination of office or company events
  • Make photocopies and fax documents as assigned
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
University of North Texas
Bachelor’s Degree in Accuracy
Skills Skills
  • Able to demonstrate ability to perform duties with minimal supervision
  • Able to demonstrate ability to read, write and follow English instructions
  • Able to demonstrate business maturity and professionalism
  • Able to demonstrate ability to perform data entry
  • Able to demonstrate excellent Customer service and communication skills
  • Able to demonstrate ability to manage multiple tasks
  • Able to lift and move up to 50 pounds
  • Able to demonstrate use of phone equipment per training
  • Able to demonstrate PC / Internet Skills Intermediate -- Open applications -- Create and find file folders -- Find, open, and rename files using Windows Explorer (or equivalent) -- Delete and recover files -- Open and send e-mails (create mail, add, save attachments) -- Manage email (create folders, change user options) -- Basic internet navigation (search; navigate to websites; navigate within website) -- Download and install files (fonts, drivers, etc.) from internet sites; open, complete and save/print internet forms -- Perform mail merges -- Intermediate knowledge of MS Word, Outlook, or equivalent ---- Insert images ---- Create and manage tables and columns ---- Edit headers/footers ---- Create forms ---- Create and manage multiple sections) -- Intermediate knowledge of MS Excel or equivalent ---- Navigate multiple worksheets within a workbook ---- Create charts/graphs ---- Use basic math functions ---- Create basic formulae -- Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options)
  • Act professionally with a positive and collaborative attitude at all times to ensure a positive reflection of themselves, their team, managers and C&W Facility Services
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1

Admin / Receptionist Resume Examples & Samples

  • Front Desk assistance, including answering Front Desk phones, responding to walk-in visitors, and issuing employee/contractor/ visitor badging
  • General administrative duties including, but not limited to, miscellaneous administrative support, ordering of departmental supplies, booking travel arrangements, updating communication boards, maintaining central files, administering access cards and photos, maintaining certificates of insurance. Act as department contact for Franklin Templeton Technology (FTT) when necessary, submitting tickets, etc
  • Logging maintenance issues into eMaint tracking system, and updating and maintaining department’s SharePoint site as needed
  • Financial/budgetary responsibilities including but not limited to the processing of invoices, data entry and tracking of department expenses, acting as point of contact with accounts payable and for vendor issues related to invoices, end of year reporting for previous costs and future projections, tracking of costs and purchase orders, issuance of PO numbers to GS staff
  • Department projects and initiatives including act as site event planning contact, liaise with Involve group for community events, and participate in department projects as required
  • Covering mail room when needed for holiday coverage
  • Requires general office experience, exposure to fundamental building systems, operations and maintenance, general contract administration and scheduling
  • Knowledge of business desktop applications (i.e. Microsoft Word, Excel, PowerPoint, Access, Windows, etc) required
  • Ability to interact with all levels of management
  • Ability to accurately proofread documents
2

Receptionist / Admin Assistant Resume Examples & Samples

  • Create documents, presentations and spreadsheets using MS Office. Eg. Org Charts, Space planning using Visio, PowerPoint presentations, travel calendar
  • Support new-hire on-boarding and related administrative tasks – issue of id badges, day one orientation
  • Coordinate travel reservations and related record keeping
  • Place and track orders for stationary and other office supplies as required
  • Support office space planning and related administrative tasks
  • Support mailing and shipping through the Post and local couriers
  • Coordinate and schedule internal and external meetings; which will include
  • Managing schedule changes and conflicts
  • Organising catering requirements
  • Screen and respond to/direct incoming phone calls, emails and inquiries in a professional manner, using independent judgment to determine appropriate resolution and priority
  • Assist with Event management
  • Coordinate the production of the office newsletter
  • 1 years of experience providing administrative services in an office environment
  • Must possess excellent written and verbal communication skills
3

Receptionist / Admin Resume Examples & Samples

  • Receive and direct multiple incoming telephone calls on a multi -line telephone system
  • Document accurate and complete messages
  • Greet and direct visitors and adhere to customer security / badge requirements
  • Set-up, maintain files/records
  • Responsible for conference room scheduling and meeting set up
  • Perform office and records management
  • May be asked to cover mail/ print production or fulfillment duties (faxing, scanning, copying)
  • Load and unload dishwashers
  • Replace flavor packets in soda machines
  • Place service requests for equipment in multiple breaks rooms
  • Able to lift and move up to 50 pounds
  • Able to demonstrate ability to read, write and follow English instructions
  • Able to demonstrate PC / Internet Skills Intermediate -- Open applications -- Create and find file folders -- Find, open, and rename files using Windows Explorer (or equivalent) -- Delete and recover files -- Open and send e-mails (create mail, add, save attachments) -- Manage email (create folders, change user options) -- Basic internet navigation (search; navigate to websites; navigate within website) -- Download and install files (fonts, drivers, etc.) from internet sites; open, complete and save/print internet forms -- Perform mail merges -- Intermediate knowledge of MS Word, Outlook, or equivalent ---- Insert images ---- Create and manage tables and columns ---- Edit headers/footers ---- Create forms ---- Create and manage multiple sections) -- Intermediate knowledge of MS Excel or equivalent ---- Navigate multiple worksheets within a workbook ---- Create charts/graphs ---- Use basic math functions ---- Create basic formulae -- Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options)
  • Able to demonstrate use of phone equipment per training
  • Able to demonstrate excellent Customer service and communication skills
  • Able to demonstrate ability to manage multiple tasks
  • Able to demonstrate ability to perform duties with minimal supervision
  • Able to demonstrate ability to perform data entry
  • Able to demonstrate business maturity and professionalism
4

Admin Lobby Receptionist Resume Examples & Samples

  • Officers ensure the facility is provided with high quality security services to protect people and property
  • Greet guests and employees in a cheerful and welcoming manner
  • Answers questions and assists guests and employees
  • Answering phones, greeting guests and employees
  • Handle security issues or emergency situations appropriately
  • Fully embrace security/safety training programs to enhance their ability to advance in their careers
  • Ability to communicate effectively both orally and in writing for the purpose of public interaction and report writing
5

Receptionist / Admin Assistant Resume Examples & Samples

  • Customer focus and awareness
  • Able to prioritise
  • Excellent interpersonal skills
  • Fully conversant with MS Office
6

Receptionist / Admin Assistant Resume Examples & Samples

  • Previous experience of working in a busy Reception/Admin role
  • Proficient with Microsoft packages
  • Confident and welcoming manner
  • Ability to prioritize, multitasks and work well under pressure
  • Ability to work in a team environment in a collaborative manner
  • Proactive nature, able to work to tight deadlines (ability to drive things to closure)
  • Good time management skills, Flexible & Reliable
  • Intermediate-advance in MS Office
  • Manning main switchboard (answering, screening and forwarding calls)
  • Serve Visitors by greeting, welcoming, directing and announcing them appropriately
  • Logging Admin helpdesk tickets
  • Maintenance callouts and other miscellaneous duties
  • Receiving and sorting daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access (issue key cards, monitor people comings/goings)
  • Appointed Fire Marshall for the Reception Area
7

Receptionist / Land Admin Resume Examples & Samples

  • Answer all incoming calls and direct calls as appropriate
  • Update company-wide directory and corporate extension list on a monthly basis
  • Maintain break room and copy room, keep stocked and organized
  • Provide limited administrative support to members of the executive team to include but not limited to, coordinating meetings; arranging travel; and maintaining calendar
  • Responsible for maintaining all office equipment including kitchen appliances – service calls, keeping stocked (paper/staples), and ordering toner and supplies
  • Prepare, retrieve, sort and distribute mail/courier/delivery packages
  • Responsible for the ordering and recycling of all office toner cartridges
  • Provide administrative support to departments as needed
  • Land Development contract generation and tracking
  • New vendor setup and insurance compliance tracking for Land Development trades
  • Track deadlines of development issues
  • Coordinate special events, conferences, meetings necessary for the Land Department
  • Prepare monthly Land Status Report
  • Monitor and update competitor files and market activity regarding new projects
  • Project Schedule
  • HR Liaison: point of contact for team members and managers at the divisions to assist with HR-related functions to include recruiting, onboarding, exit processing, HR system administration and miscellaneous other services connecting team members to appropriate Corporate HR personnel
  • IT Liaison: point of contact for team members to assist in a variety of IT-related activities such as ordering, setup and inventory of cell phones, laptops, accessories, and other computer equipment
  • At least 2+ years work-related experience OR AA degree required
  • Excellent telephone customer service skills required
  • Strong written and verbal communication skills required
  • Knowledge of Microsoft Office with emphasis on Outlook and Word
  • Ability to multi-task and problem solve day-to-day office activities
  • Experience in professional environment dealing with various levels of management and external contacts is required
  • Previous experience in an administrative capacity
  • Experience in homebuilding industry/customer-related contact preferred
8

Receptionist cum Admin Assistant Resume Examples & Samples

  • Meeting and greeting visitor, directing and announcing them appropriately
  • Manage meeting/training rooms
  • Office maintenance – monitoring and maintain office equipment and ensure cleanliness of office
  • Checking and receiving pantry orders as per Purchase Order
  • Travel bookings – Hotel & Flight
9

Receptionist / Admin Assistant Resume Examples & Samples

  • Composes original general and routine correspondence such as memorandums, letters, emails, agendas, and minutes of meetings on behalf of the supported area. May be required to take minutes at meetings
  • Works in the reception area, accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and inquiries. Has the ability to research other questions and inquires and follows-up with original caller to provide necessary information. Takes messages and directs them to proper staff member when beyond the incumbent’s knowledge base. Welcomes incoming visitors and directs them to proper staff members
  • Schedules meetings and appointments. Meetings and appointments can be complex and require the incumbent to persuasively request that attendees reschedule their previously scheduled times. May also arrange travel schedules, transportation and overnight accommodations, and food and beverage ordering
  • Accepts incoming mail and distributes it accordingly. Has the ability to respond to general questions and inquiries on behalf of the group
10

Admin Specialist / Receptionist Resume Examples & Samples

  • Picking up and getting through the incoming calls
  • Ordering the stationery and the ordinary things
  • Checking the mobile phone bills
  • Be able to take various requests and lead them to completion smoothly
  • Taking orders from interior customers and giving feedback in time with proper manner
  • General support to the whole company personnel as well as administration team as required and try to avoid the complaints about the basic mistakes
  • Need to communicate well with others and solve problems efficiently
  • Excellent spoken & written English to express oneself and don't make misunderstanding
  • Deal with a variety of tasks as the same time professionally
11

Receptionist / Admin Assistant Resume Examples & Samples

  • Manning the reception area and answering calls and queries
  • Handling and responding to emails and voicemails as needed
  • Word processing
  • May be required to relay information with individuals both inside and outside of the company
  • Good communication and people skills
  • Good administrative skills including organisation, accuracy, and attention to detail
  • The ability to work as a team
  • Strong knowledge of Microsoft Package
12

Receptionist Admin Resume Examples & Samples

  • Receives over-flow calls on a multi-line phone system
  • Screens and/or directs calls to appropriate department and/or staff member
  • Obtains proper information from caller such as caller's name, nature of business, and person being called upon
  • Greets screens and/or directs visitors to appropriate department and/or staff member by obtaining the proper information such as visitor’s name, nature of business, and person being called upon
  • Maintains, creates, and issues access badges to visitors, contractors, new employees, and current employees on as needed basis
  • Provides administrative support to other departments on an as needed basis
  • Provides intermittent training and assistance to switchboard relief operators
13

Receptionist / Admin Specialist Resume Examples & Samples

  • Maintain telephone switchboard operations
  • Greet and direct guests visiting Xerox State Healthcare
  • Coordinate and schedule meetings
  • Schedule and track use of conference rooms
  • Stock, maintain, and order office supplies, business cards, and business stationary
  • Assists in office/cube preparation for new hires/transfers
  • Assist with facility issues
  • Perform assigned desktop functions
  • Assist with special events and projects for various departments
14

Receptionist / Admin Resume Examples & Samples

  • Reports directly to Property Manager
  • Day to day direction provided by Property Manager
  • Located in Fort Myers
  • Possess a high school diploma or an approved GED
  • Minimum 2 years of experience in customer service, reception or administrative field. Must have knowledge of administrative, processing invoices, clerical procedures and excellent telephone manner, good spoken and written communication skills
  • The preferred candidate will need to be a “people person” with strong customer service. They must possess a cheerful and confident personality and are comfortable interacting with people from all levels throughout the organization
  • Must be proficient in MS Office programs, with the ability to operate computerized spreadsheet, word processing and presentation programs at a highly proficient level
  • Ability to multi-task and effectively organize responsibilities to achieve account goals and objectives
  • Requires attention to detail, a pride in delivering excellent service, organization,
15

Receptionist / Admin Asst Resume Examples & Samples

  • Welcomes members to TowneBank, determines the nature of their business and directs them to the appropriate person
  • Operates the department’s main telephone switchboard and assists callers by transferring them to the appropriate party or taking messages from the caller
  • Provide assistance to members in person and on the phone – i.e. balance information, telephone transfers, etc
  • Becomes familiar with TowneBank’s locations, hours, telephone numbers and individuals so that routine questions can be answered with ease
  • Facilitate the ordering of supplies on a weekly basis from Total Business Solutions and Grubb
  • Maintain supply of Brookhollow cards (birthday, sympathy, congratulations, get well, etc.) for commercial team to use; re-order as necessary
  • Empty blue bag after daily courier run; deliver all mail received and place the empty bags into the bottom drawer beneath the scanner
  • Maintain the kitchen on a daily basis and restock the kitchen supplies as needed
  • Maintain the Quality Control binder for the cleaning staff
  • Prepare new account letters for the Chesapeake/Portsmouth/Suffolk regions
  • Reconcilement of cashier’s checks and loan proceeds checks on a monthly basis
  • Manage board room schedule for bank and community events
  • Facilitate the preparation of board packages
  • Stock board room with beverages, snacks and order food for meetings
  • Set up board room prior to board/officer meetings to include, coffee, drinks, plates, silverware, napkins, placemats and coasters
  • Facilitate mailings and RSVP’s for TowneBank Chesapeake/Portsmouth/Suffolk events
  • Assists the department team with a variety of day-to-day duties as requested
  • Computer experience (Bankway, Towne 360 and Fortis)
  • Microsoft Office (Word, Excel, PowerPoint and Outlook)
16

Receptionist / Admin Assistant Resume Examples & Samples

  • Experience in a clerical/administrative setting
  • Basic math skills including ability to calculate figures such as discounts, interest, commissions, etc
  • Ability to follow written and verbal directions
  • Ability to speak/read/write Japanese is a plus
17

Marketing Admin / Receptionist Resume Examples & Samples

  • Input Leads from all sources to Goldmine system
  • Maintain and Update Goldmine data
  • Replace the reservation administrator
  • Replace to other MKT administrators
  • Export data the TM's and SE's bookings from Goldmine to CCSI
  • Weekly and daily new leads reports
  • Input ME Referrals to Goldmine system
  • Update the daily Log In into Goldmine system
  • Update weekly reports from CCSI to Goldmine system
  • Update successful tours to owners on Goldmine system
  • Reallocate leads as the work instructions
  • Assist the Marketing Executive with the implementation of marketing programs
  • Production of statistical reports from computer system packages as needed and requested - weekly, period, quarterly and year to date
  • To maintain filing system
  • Co-ordinate appointments / lead generation
  • To receive and respond to correspondence from Direct Mail programs
  • To liaise with marketing companies to support local and regional marketing programs
  • Operate Goldmine Database (lead referral)
  • Assist in Linkage, Affinity programs
18

Admin Coordinator / Receptionist Resume Examples & Samples

  • Attending to internal as well as external customers in a timely and professionally manner
  • Assist in the planning and preparation of meetings, seminars and company events
  • Responsible for ordering and distributing of incoming and outgoing courier
  • Order and maintain an adequate inventory of office supplies and pantry items
  • Coordinate repair and maintenance of office equipment, and follow up on outstanding issues
  • Compilation of travel reports - credit card statement, visa application
  • Managing purchase request and payment request and submit to Finance department
  • Collect, sort and distribute all incoming packages/mails
  • Ensure reception are, meeting rooms are tidy at all times
  • To provide administration support to Office Manager
19

Receptionist / Admin Assistant Resume Examples & Samples

  • Answers and directs inbound phone calls
  • Understands the importance of and implements facility badging procedures ensuring accuracy in tracking external visitors
  • Escorts vendors through the facility when requested
  • Maintains files and prepares routine correspondence
  • Performs numerous computer operations to include reports and spreadsheets
  • Completes data entry and filing projects
  • Completes online ordering of office supplies
  • May assist other staff within the Facilities Department and other departments as needed
  • Assists with ordering floral arrangements, catering events etc. as needed
  • Assists the HR team with administrative tasks and data entry
  • Collects and maintains certificates of insurance with current vendors
  • Assists shipping in FedEx portal to include printing shipping labels and changing addresses
  • Prepares and codes Accounts Payables
  • Maintains calendars for conference rooms
  • May assist with billing reconciliation as needed
  • Provides back-up support to the Office Manager
  • Provides Administrative and back up support to Facilities/Office Manager
20

Receptionist / Admin Resume Examples & Samples

  • Assist with directing incoming calls and/or taking phone messages
  • May be responsible for processing and distributing mail, faxes and reports
  • Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the success of business operations in order to meet company demands and expectations; use exemplary telephone skills to present a quality oriented image where calls are conducted in a consistent, courteous, and efficient manner
  • Skills: Computer keyboarding; written and verbal communication; able to handle multiple phone lines
  • Education: High School diploma or GED
  • Experience Required: None
21

Receptionist / Admin Assistant Resume Examples & Samples

  • Maintains all administrative functions of the Office
  • Answers incoming calls and greets all visitors
  • Maintains all files for Clients and Field Employees
  • Performs all Field Employee Payroll functions and all Client Invoice processing
  • Performs all banking functions
  • Supports the Account Receivable process
  • Process all Accounts Payable
22

Receptionist / Admin Assistant Resume Examples & Samples

  • Answer phones and manage the reception area to ensure the following: effective/professional telephone/mail communications both internally and externally, effective/professional administrative support to leadership, and effective/professional coordination of visitors, meetings, and events
  • Monitor inventory of office supplies and coordinate with facilities management as appropriate
  • Provide general administrative and clerical support: prepare letters and documents; receive and sort mail and deliveries; may schedule appointments; reserve and monitor conference room schedules, tidy and maintain the reception area
  • Make photocopies and fax documents as assigned
  • Assist in the packaging of proposals included but not limited to: placing proposal responses in binders, photocopying, inserting binder cover sheets, etc
  • Assist in the coordination of office or company events
23

Receptionist / Admin.assistant Resume Examples & Samples

  • First point of contact for inbound phone calls and visitors
  • Effectively handle inbound enquiries through channels such as email, phone, mail and “in person” visitors
  • General Reception duties, including, but not limited to: Inbound & Outbound Post, Couriers, Visitors, Taxi & Hotel bookings, plus ordering and storing office supplies e.g. Fruit, Water, Stationery
  • Ensure the Reception area is kept neat and tidy at all times
  • Prepare, manage and process all aspects of pre and post course administration and paperwork
  • Provide high levels of customer service, as a minimum meeting internal and external SLA’s, including emailing completed paperwork and certificates daily to customers
  • Prepare, manage and issue course attendance lists and registers
  • Prepare, manage and issue all course certification
  • Successfully manage and resolve any certification queries
  • Process, save and distribute all post course completion documentation
  • File all completed course paperwork
  • Manage delegates arriving for their courses and successfully resolve anyone who has not attended
  • Upload delegate information onto electronic systems, e.g. WINDA, and chase missing information
  • Register courses and delegates onto external third party websites in advance of their deadlines
  • Liaise with Third Party providers to ensure both parties have the necessary admin, paperwork and certificates
  • Any other duties reasonably requested of you
24

Receptionist / Admin Resume Examples & Samples

  • Obtains caller's name and forwards call or takes message for person called upon
  • Directs caller to destination and records name, time of call, nature of business, and person called upon
  • Operates telephone console to receive incoming messages
  • Types minor memos, correspondence, reports, and other documents
  • Collects and distributes messages and assists with mail distribution as well as shipping
  • Maintain lobby, conference room, and coffee area in an orderly appearance
  • Keeps track of office supplies and maintain list of need items
  • Calls vendors for office equipment repairs
  • Assists walk in clients and clients, notifies appropriate personnel
  • Help with planning of site events
  • Or one to three months related experience and/or training; or equivalent combination of education and experience is recommended
  • Proficient in Microsoft Office (Word, Excel, Powerpoint)
25

Document Control Admin / Receptionist Resume Examples & Samples

  • Greet all visitors (customers, sales people, vendors, and employees) to the Company in a professional, friendly, and hospitable manner and maintain a secure entrance to the facility. Verify of visitor identity, track visit in reception book, issuing visitor badges/authorization, ensure visitors are escorted appropriately, and contact supervisors of employees without badges prior to granting access to the facility
  • Answer calls and re-direct or transfer to the appropriate employee or department. Sign for and deliver packages, open and sort all incoming mail; prepare packages for shipment
  • Prepare patient advocate letters for mailing; email clients for return letter information. Update production reports on a daily basis
  • Scan/save appeal closing documentation relative to claims processing; email and fax dispositions and appeal closures; log sent paperwork into notes
  • Assist office staff with faxing and copying as needed
  • Participate in department and team meetings
  • Collaborate, coordinate, and communicate across disciplines and departments
  • Ensure compliance with HIPAA regulations and requirements
  • Demonstrate Company’s Core Competencies and values held within
  • The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary
  • Minimum HS Diploma or equivalent (i.e., GED)
  • Minimum 1 year of experience in an office environment, including clerical work, reception or customer service
  • Communication (written, verbal and listening), problem solving, and math skills
  • Ability to use software, hardware, and peripherals related to job responsibilities, including MS Office, as well as standard office equipment. Requires operation and trouble-shooting of mail processing equipment and postage meter
  • Ability to interface with internal and external clients of all levels
  • Ability to resolve conflicts in an effective and professional manner
  • Abililty to be detail oriented, with attention to detail and accuracy desired
26

Receptionist / Admin Assistant Resume Examples & Samples

  • To act as the first point of contact for visitors and callers to alert and undertake a range of other administrative duties
  • Provide administration support
  • Reports to Security Manager
  • Operate telephone system between the hours of 9am and 5pm, receiving and transferring callers, taking messages and passing these onto the relevant department/person
  • Review and update on a regular basis the staff contact and telephone extension list
  • Greet and welcome visitors to the office and inform the relevant staff member of their arrival
  • Check and sign for deliveries by post or courier before informing the relevant member of staff
  • Provide administrative and general support to all members of the management team, HR team and Office Manager
  • Ergonomic Assessments - Full training will be provided, covering workstation assessments and pregnancy risk assessments
  • Fire Warden - Full training will be provided
  • Proven experience of working within an office environment preferably in a reception/administrative role
  • Skilled in the use of personal computers and related applications
  • Excellent verbal and written communication skills are essential
  • Attention to detail and accuracy is essential
  • Applies basic skills while developing some specialised skills in procedures, operations, techniques, tools and materials appropriate to area of specialisation
  • Professional in attitude and appearance
  • General knowledge of data protection and the importance of confidentiality
  • Ability to work on your own initiative and as a team member