Receptionist / Admin Resume Samples

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D Turner

Dasia

Turner

9013 Rowe Prairie

Houston

+1 (555) 436 3016

9013 Rowe Prairie

Houston

Phone

p +1 (555) 436 3016

Experience Experience

Phoenix, AZ

Receptionist / Admin Assistant

Phoenix, AZ

Dooley Inc

Phoenix, AZ

Receptionist / Admin Assistant

Provide administrative and general support to all members of the management team, HR team and Office Manager
May coordinate the work of other non-exempt positions. Generally performs such activities on a project basis
Assist with Event management
Ergonomic Assessments - Full training will be provided, covering workstation assessments and pregnancy risk assessments
Provide administration support
Assist in the coordination of office or company events
Make photocopies and fax documents as assigned

Los Angeles, CA

Receptionist / Admin

Los Angeles, CA

Braun, McLaughlin and Dach

Los Angeles, CA

Receptionist / Admin

Providing holiday and sickness cover for job share receptionist
To promote and establish strong relationships with employees and guests when they arrive into the reception area
Departmental invoice checking ensuring correct cost centre allocation
Collects and distributes messages and assists with mail distribution as well as shipping
Courteously greeting all FM Global visitors, seeing that their contacts are notified and that they are collected from Reception
Directing deliveries and couriers to Post Room
Organising taxi bookings for employees and visitors on FM Global business

present

Phoenix, AZ

Receptionist / Admin.assistant

Phoenix, AZ

Gorczany-Kunze

present

Phoenix, AZ

Receptionist / Admin.assistant

present

Manage delegates arriving for their courses and successfully resolve anyone who has not attended
Upload delegate information onto electronic systems, e.g. WINDA, and chase missing information
Successfully manage and resolve any certification queries
Ensure the Reception area is kept neat and tidy at all times
Prepare, manage and process all aspects of pre and post course administration and paperwork
Prepare, manage and issue course attendance lists and registers
Prepare, manage and issue all course certification

Education Education

Bachelor’s Degree in Accuracy

University of North Texas

Bachelor’s Degree in Accuracy

Skills Skills

Able to demonstrate ability to perform duties with minimal supervision
Able to demonstrate ability to read, write and follow English instructions
Able to demonstrate business maturity and professionalism
Able to demonstrate ability to perform data entry
Able to demonstrate excellent Customer service and communication skills
Able to demonstrate ability to manage multiple tasks
Able to lift and move up to 50 pounds
Able to demonstrate use of phone equipment per training
Able to demonstrate PC / Internet Skills Intermediate -- Open applications -- Create and find file folders -- Find, open, and rename files using Windows Explorer (or equivalent) -- Delete and recover files -- Open and send e-mails (create mail, add, save attachments) -- Manage email (create folders, change user options) -- Basic internet navigation (search; navigate to websites; navigate within website) -- Download and install files (fonts, drivers, etc.) from internet sites; open, complete and save/print internet forms -- Perform mail merges -- Intermediate knowledge of MS Word, Outlook, or equivalent ---- Insert images ---- Create and manage tables and columns ---- Edit headers/footers ---- Create forms ---- Create and manage multiple sections) -- Intermediate knowledge of MS Excel or equivalent ---- Navigate multiple worksheets within a workbook ---- Create charts/graphs ---- Use basic math functions ---- Create basic formulae -- Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options)
Act professionally with a positive and collaborative attitude at all times to ensure a positive reflection of themselves, their team, managers and C&W Facility Services

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9 Receptionist / Admin resume templates

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Admin / Receptionist Resume Examples & Samples

Front Desk assistance, including answering Front Desk phones, responding to walk-in visitors, and issuing employee/contractor/ visitor badging
General administrative duties including, but not limited to, miscellaneous administrative support, ordering of departmental supplies, booking travel arrangements, updating communication boards, maintaining central files, administering access cards and photos, maintaining certificates of insurance. Act as department contact for Franklin Templeton Technology (FTT) when necessary, submitting tickets, etc
Logging maintenance issues into eMaint tracking system, and updating and maintaining department’s SharePoint site as needed
Financial/budgetary responsibilities including but not limited to the processing of invoices, data entry and tracking of department expenses, acting as point of contact with accounts payable and for vendor issues related to invoices, end of year reporting for previous costs and future projections, tracking of costs and purchase orders, issuance of PO numbers to GS staff
Department projects and initiatives including act as site event planning contact, liaise with Involve group for community events, and participate in department projects as required
Covering mail room when needed for holiday coverage
Requires general office experience, exposure to fundamental building systems, operations and maintenance, general contract administration and scheduling
Knowledge of business desktop applications (i.e. Microsoft Word, Excel, PowerPoint, Access, Windows, etc) required
Ability to interact with all levels of management
Ability to accurately proofread documents

Receptionist / Admin Assistant Resume Examples & Samples

Create documents, presentations and spreadsheets using MS Office. Eg. Org Charts, Space planning using Visio, PowerPoint presentations, travel calendar
Support new-hire on-boarding and related administrative tasks – issue of id badges, day one orientation
Coordinate travel reservations and related record keeping
Place and track orders for stationary and other office supplies as required
Support office space planning and related administrative tasks
Support mailing and shipping through the Post and local couriers
Coordinate and schedule internal and external meetings; which will include
Managing schedule changes and conflicts
Organising catering requirements
Screen and respond to/direct incoming phone calls, emails and inquiries in a professional manner, using independent judgment to determine appropriate resolution and priority
Assist with Event management
Coordinate the production of the office newsletter
1 years of experience providing administrative services in an office environment
Must possess excellent written and verbal communication skills

Receptionist / Admin Resume Examples & Samples

Receive and direct multiple incoming telephone calls on a multi -line telephone system
Document accurate and complete messages
Greet and direct visitors and adhere to customer security / badge requirements
Set-up, maintain files/records
Responsible for conference room scheduling and meeting set up
Perform office and records management
May be asked to cover mail/ print production or fulfillment duties (faxing, scanning, copying)
Load and unload dishwashers
Replace flavor packets in soda machines
Place service requests for equipment in multiple breaks rooms
Able to lift and move up to 50 pounds
Able to demonstrate ability to read, write and follow English instructions
Able to demonstrate PC / Internet Skills Intermediate -- Open applications -- Create and find file folders -- Find, open, and rename files using Windows Explorer (or equivalent) -- Delete and recover files -- Open and send e-mails (create mail, add, save attachments) -- Manage email (create folders, change user options) -- Basic internet navigation (search; navigate to websites; navigate within website) -- Download and install files (fonts, drivers, etc.) from internet sites; open, complete and save/print internet forms -- Perform mail merges -- Intermediate knowledge of MS Word, Outlook, or equivalent ---- Insert images ---- Create and manage tables and columns ---- Edit headers/footers ---- Create forms ---- Create and manage multiple sections) -- Intermediate knowledge of MS Excel or equivalent ---- Navigate multiple worksheets within a workbook ---- Create charts/graphs ---- Use basic math functions ---- Create basic formulae -- Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options)
Able to demonstrate use of phone equipment per training
Able to demonstrate excellent Customer service and communication skills
Able to demonstrate ability to manage multiple tasks
Able to demonstrate ability to perform duties with minimal supervision
Able to demonstrate ability to perform data entry
Able to demonstrate business maturity and professionalism

Admin Lobby Receptionist Resume Examples & Samples

Officers ensure the facility is provided with high quality security services to protect people and property
Greet guests and employees in a cheerful and welcoming manner
Answers questions and assists guests and employees
Answering phones, greeting guests and employees
Handle security issues or emergency situations appropriately
Fully embrace security/safety training programs to enhance their ability to advance in their careers
Ability to communicate effectively both orally and in writing for the purpose of public interaction and report writing

Receptionist / Admin Assistant Resume Examples & Samples

Customer focus and awareness
Able to prioritise
Excellent interpersonal skills
Fully conversant with MS Office

Receptionist / Admin Assistant Resume Examples & Samples

Previous experience of working in a busy Reception/Admin role
Proficient with Microsoft packages
Confident and welcoming manner
Ability to prioritize, multitasks and work well under pressure
Ability to work in a team environment in a collaborative manner
Proactive nature, able to work to tight deadlines (ability to drive things to closure)
Good time management skills, Flexible & Reliable
Intermediate-advance in MS Office
Manning main switchboard (answering, screening and forwarding calls)
Serve Visitors by greeting, welcoming, directing and announcing them appropriately
Logging Admin helpdesk tickets
Maintenance callouts and other miscellaneous duties
Receiving and sorting daily mail/deliveries/couriers
Maintain security by following procedures and controlling access (issue key cards, monitor people comings/goings)
Appointed Fire Marshall for the Reception Area

Receptionist / Land Admin Resume Examples & Samples

Answer all incoming calls and direct calls as appropriate
Update company-wide directory and corporate extension list on a monthly basis
Maintain break room and copy room, keep stocked and organized
Provide limited administrative support to members of the executive team to include but not limited to, coordinating meetings; arranging travel; and maintaining calendar
Responsible for maintaining all office equipment including kitchen appliances – service calls, keeping stocked (paper/staples), and ordering toner and supplies
Prepare, retrieve, sort and distribute mail/courier/delivery packages
Responsible for the ordering and recycling of all office toner cartridges
Provide administrative support to departments as needed
Land Development contract generation and tracking
New vendor setup and insurance compliance tracking for Land Development trades
Track deadlines of development issues
Coordinate special events, conferences, meetings necessary for the Land Department
Prepare monthly Land Status Report
Monitor and update competitor files and market activity regarding new projects
Project Schedule
HR Liaison: point of contact for team members and managers at the divisions to assist with HR-related functions to include recruiting, onboarding, exit processing, HR system administration and miscellaneous other services connecting team members to appropriate Corporate HR personnel
IT Liaison: point of contact for team members to assist in a variety of IT-related activities such as ordering, setup and inventory of cell phones, laptops, accessories, and other computer equipment
At least 2+ years work-related experience OR AA degree required
Excellent telephone customer service skills required
Strong written and verbal communication skills required
Knowledge of Microsoft Office with emphasis on Outlook and Word
Ability to multi-task and problem solve day-to-day office activities
Experience in professional environment dealing with various levels of management and external contacts is required
Previous experience in an administrative capacity
Experience in homebuilding industry/customer-related contact preferred

Receptionist cum Admin Assistant Resume Examples & Samples

Meeting and greeting visitor, directing and announcing them appropriately
Manage meeting/training rooms
Office maintenance – monitoring and maintain office equipment and ensure cleanliness of office
Checking and receiving pantry orders as per Purchase Order
Travel bookings – Hotel & Flight

Receptionist / Admin Assistant Resume Examples & Samples

Composes original general and routine correspondence such as memorandums, letters, emails, agendas, and minutes of meetings on behalf of the supported area. May be required to take minutes at meetings
Works in the reception area, accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and inquiries. Has the ability to research other questions and inquires and follows-up with original caller to provide necessary information. Takes messages and directs them to proper staff member when beyond the incumbent’s knowledge base. Welcomes incoming visitors and directs them to proper staff members
Schedules meetings and appointments. Meetings and appointments can be complex and require the incumbent to persuasively request that attendees reschedule their previously scheduled times. May also arrange travel schedules, transportation and overnight accommodations, and food and beverage ordering
Accepts incoming mail and distributes it accordingly. Has the ability to respond to general questions and inquiries on behalf of the group

Admin Specialist / Receptionist Resume Examples & Samples

Picking up and getting through the incoming calls
Ordering the stationery and the ordinary things
Checking the mobile phone bills
Be able to take various requests and lead them to completion smoothly
Taking orders from interior customers and giving feedback in time with proper manner
General support to the whole company personnel as well as administration team as required and try to avoid the complaints about the basic mistakes
Need to communicate well with others and solve problems efficiently
Excellent spoken & written English to express oneself and don't make misunderstanding
Deal with a variety of tasks as the same time professionally

Receptionist / Admin Assistant Resume Examples & Samples

Manning the reception area and answering calls and queries
Handling and responding to emails and voicemails as needed
Word processing
May be required to relay information with individuals both inside and outside of the company
Good communication and people skills
Good administrative skills including organisation, accuracy, and attention to detail
The ability to work as a team
Strong knowledge of Microsoft Package

Receptionist Admin Resume Examples & Samples

Receives over-flow calls on a multi-line phone system
Screens and/or directs calls to appropriate department and/or staff member
Obtains proper information from caller such as caller's name, nature of business, and person being called upon
Greets screens and/or directs visitors to appropriate department and/or staff member by obtaining the proper information such as visitor’s name, nature of business, and person being called upon
Maintains, creates, and issues access badges to visitors, contractors, new employees, and current employees on as needed basis
Provides administrative support to other departments on an as needed basis
Provides intermittent training and assistance to switchboard relief operators

Receptionist / Admin Specialist Resume Examples & Samples

Maintain telephone switchboard operations
Greet and direct guests visiting Xerox State Healthcare
Coordinate and schedule meetings
Schedule and track use of conference rooms
Stock, maintain, and order office supplies, business cards, and business stationary
Assists in office/cube preparation for new hires/transfers
Assist with facility issues
Perform assigned desktop functions
Assist with special events and projects for various departments

Receptionist / Admin Resume Examples & Samples

Reports directly to Property Manager
Day to day direction provided by Property Manager
Located in Fort Myers
Possess a high school diploma or an approved GED
Minimum 2 years of experience in customer service, reception or administrative field. Must have knowledge of administrative, processing invoices, clerical procedures and excellent telephone manner, good spoken and written communication skills
The preferred candidate will need to be a “people person” with strong customer service. They must possess a cheerful and confident personality and are comfortable interacting with people from all levels throughout the organization
Must be proficient in MS Office programs, with the ability to operate computerized spreadsheet, word processing and presentation programs at a highly proficient level
Ability to multi-task and effectively organize responsibilities to achieve account goals and objectives
Requires attention to detail, a pride in delivering excellent service, organization,

Receptionist / Admin Asst Resume Examples & Samples

Welcomes members to TowneBank, determines the nature of their business and directs them to the appropriate person
Operates the department’s main telephone switchboard and assists callers by transferring them to the appropriate party or taking messages from the caller
Provide assistance to members in person and on the phone – i.e. balance information, telephone transfers, etc
Becomes familiar with TowneBank’s locations, hours, telephone numbers and individuals so that routine questions can be answered with ease
Facilitate the ordering of supplies on a weekly basis from Total Business Solutions and Grubb
Maintain supply of Brookhollow cards (birthday, sympathy, congratulations, get well, etc.) for commercial team to use; re-order as necessary
Empty blue bag after daily courier run; deliver all mail received and place the empty bags into the bottom drawer beneath the scanner
Maintain the kitchen on a daily basis and restock the kitchen supplies as needed
Maintain the Quality Control binder for the cleaning staff
Prepare new account letters for the Chesapeake/Portsmouth/Suffolk regions
Reconcilement of cashier’s checks and loan proceeds checks on a monthly basis
Manage board room schedule for bank and community events
Facilitate the preparation of board packages
Stock board room with beverages, snacks and order food for meetings
Set up board room prior to board/officer meetings to include, coffee, drinks, plates, silverware, napkins, placemats and coasters
Facilitate mailings and RSVP’s for TowneBank Chesapeake/Portsmouth/Suffolk events
Assists the department team with a variety of day-to-day duties as requested
Computer experience (Bankway, Towne 360 and Fortis)
Microsoft Office (Word, Excel, PowerPoint and Outlook)

Receptionist / Admin Assistant Resume Examples & Samples

Experience in a clerical/administrative setting
Basic math skills including ability to calculate figures such as discounts, interest, commissions, etc
Ability to follow written and verbal directions
Ability to speak/read/write Japanese is a plus

Marketing Admin / Receptionist Resume Examples & Samples

Input Leads from all sources to Goldmine system
Maintain and Update Goldmine data
Replace the reservation administrator
Replace to other MKT administrators
Export data the TM's and SE's bookings from Goldmine to CCSI
Weekly and daily new leads reports
Input ME Referrals to Goldmine system
Update the daily Log In into Goldmine system
Update weekly reports from CCSI to Goldmine system
Update successful tours to owners on Goldmine system
Reallocate leads as the work instructions
Assist the Marketing Executive with the implementation of marketing programs
Production of statistical reports from computer system packages as needed and requested - weekly, period, quarterly and year to date
To maintain filing system
Co-ordinate appointments / lead generation
To receive and respond to correspondence from Direct Mail programs
To liaise with marketing companies to support local and regional marketing programs
Operate Goldmine Database (lead referral)
Assist in Linkage, Affinity programs

Admin Coordinator / Receptionist Resume Examples & Samples

Attending to internal as well as external customers in a timely and professionally manner
Assist in the planning and preparation of meetings, seminars and company events
Responsible for ordering and distributing of incoming and outgoing courier
Order and maintain an adequate inventory of office supplies and pantry items
Coordinate repair and maintenance of office equipment, and follow up on outstanding issues
Compilation of travel reports - credit card statement, visa application
Managing purchase request and payment request and submit to Finance department
Collect, sort and distribute all incoming packages/mails
Ensure reception are, meeting rooms are tidy at all times
To provide administration support to Office Manager

Receptionist / Admin Assistant Resume Examples & Samples

Answers and directs inbound phone calls
Understands the importance of and implements facility badging procedures ensuring accuracy in tracking external visitors
Escorts vendors through the facility when requested
Maintains files and prepares routine correspondence
Performs numerous computer operations to include reports and spreadsheets
Completes data entry and filing projects
Completes online ordering of office supplies
May assist other staff within the Facilities Department and other departments as needed
Assists with ordering floral arrangements, catering events etc. as needed
Assists the HR team with administrative tasks and data entry
Collects and maintains certificates of insurance with current vendors
Assists shipping in FedEx portal to include printing shipping labels and changing addresses
Prepares and codes Accounts Payables
Maintains calendars for conference rooms
May assist with billing reconciliation as needed
Provides back-up support to the Office Manager
Provides Administrative and back up support to Facilities/Office Manager

Receptionist / Admin Resume Examples & Samples

Assist with directing incoming calls and/or taking phone messages
May be responsible for processing and distributing mail, faxes and reports
Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the success of business operations in order to meet company demands and expectations; use exemplary telephone skills to present a quality oriented image where calls are conducted in a consistent, courteous, and efficient manner
Skills: Computer keyboarding; written and verbal communication; able to handle multiple phone lines
Education: High School diploma or GED
Experience Required: None

Receptionist / Admin Assistant Resume Examples & Samples

Maintains all administrative functions of the Office
Answers incoming calls and greets all visitors
Maintains all files for Clients and Field Employees
Performs all Field Employee Payroll functions and all Client Invoice processing
Performs all banking functions
Supports the Account Receivable process
Process all Accounts Payable

Receptionist / Admin Assistant Resume Examples & Samples

Answer phones and manage the reception area to ensure the following: effective/professional telephone/mail communications both internally and externally, effective/professional administrative support to leadership, and effective/professional coordination of visitors, meetings, and events
Monitor inventory of office supplies and coordinate with facilities management as appropriate
Provide general administrative and clerical support: prepare letters and documents; receive and sort mail and deliveries; may schedule appointments; reserve and monitor conference room schedules, tidy and maintain the reception area
Make photocopies and fax documents as assigned
Assist in the packaging of proposals included but not limited to: placing proposal responses in binders, photocopying, inserting binder cover sheets, etc
Assist in the coordination of office or company events

Receptionist / Admin.assistant Resume Examples & Samples

First point of contact for inbound phone calls and visitors
Effectively handle inbound enquiries through channels such as email, phone, mail and “in person” visitors
General Reception duties, including, but not limited to: Inbound & Outbound Post, Couriers, Visitors, Taxi & Hotel bookings, plus ordering and storing office supplies e.g. Fruit, Water, Stationery
Ensure the Reception area is kept neat and tidy at all times
Prepare, manage and process all aspects of pre and post course administration and paperwork
Provide high levels of customer service, as a minimum meeting internal and external SLA’s, including emailing completed paperwork and certificates daily to customers
Prepare, manage and issue course attendance lists and registers
Prepare, manage and issue all course certification
Successfully manage and resolve any certification queries
Process, save and distribute all post course completion documentation
File all completed course paperwork
Manage delegates arriving for their courses and successfully resolve anyone who has not attended
Upload delegate information onto electronic systems, e.g. WINDA, and chase missing information
Register courses and delegates onto external third party websites in advance of their deadlines
Liaise with Third Party providers to ensure both parties have the necessary admin, paperwork and certificates
Any other duties reasonably requested of you

Receptionist / Admin Resume Examples & Samples

Obtains caller's name and forwards call or takes message for person called upon
Directs caller to destination and records name, time of call, nature of business, and person called upon
Operates telephone console to receive incoming messages
Types minor memos, correspondence, reports, and other documents
Collects and distributes messages and assists with mail distribution as well as shipping
Maintain lobby, conference room, and coffee area in an orderly appearance
Keeps track of office supplies and maintain list of need items
Calls vendors for office equipment repairs
Assists walk in clients and clients, notifies appropriate personnel
Help with planning of site events
Or one to three months related experience and/or training; or equivalent combination of education and experience is recommended
Proficient in Microsoft Office (Word, Excel, Powerpoint)

Document Control Admin / Receptionist Resume Examples & Samples

Greet all visitors (customers, sales people, vendors, and employees) to the Company in a professional, friendly, and hospitable manner and maintain a secure entrance to the facility. Verify of visitor identity, track visit in reception book, issuing visitor badges/authorization, ensure visitors are escorted appropriately, and contact supervisors of employees without badges prior to granting access to the facility
Answer calls and re-direct or transfer to the appropriate employee or department. Sign for and deliver packages, open and sort all incoming mail; prepare packages for shipment
Prepare patient advocate letters for mailing; email clients for return letter information. Update production reports on a daily basis
Scan/save appeal closing documentation relative to claims processing; email and fax dispositions and appeal closures; log sent paperwork into notes
Assist office staff with faxing and copying as needed
Participate in department and team meetings
Collaborate, coordinate, and communicate across disciplines and departments
Ensure compliance with HIPAA regulations and requirements
Demonstrate Company’s Core Competencies and values held within
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary
Minimum HS Diploma or equivalent (i.e., GED)
Minimum 1 year of experience in an office environment, including clerical work, reception or customer service
Communication (written, verbal and listening), problem solving, and math skills
Ability to use software, hardware, and peripherals related to job responsibilities, including MS Office, as well as standard office equipment. Requires operation and trouble-shooting of mail processing equipment and postage meter
Ability to interface with internal and external clients of all levels
Ability to resolve conflicts in an effective and professional manner
Abililty to be detail oriented, with attention to detail and accuracy desired

Receptionist / Admin Assistant Resume Examples & Samples

To act as the first point of contact for visitors and callers to alert and undertake a range of other administrative duties
Provide administration support
Reports to Security Manager
Operate telephone system between the hours of 9am and 5pm, receiving and transferring callers, taking messages and passing these onto the relevant department/person
Review and update on a regular basis the staff contact and telephone extension list
Greet and welcome visitors to the office and inform the relevant staff member of their arrival
Check and sign for deliveries by post or courier before informing the relevant member of staff
Provide administrative and general support to all members of the management team, HR team and Office Manager
Ergonomic Assessments - Full training will be provided, covering workstation assessments and pregnancy risk assessments
Fire Warden - Full training will be provided
Proven experience of working within an office environment preferably in a reception/administrative role
Skilled in the use of personal computers and related applications
Excellent verbal and written communication skills are essential
Attention to detail and accuracy is essential
Applies basic skills while developing some specialised skills in procedures, operations, techniques, tools and materials appropriate to area of specialisation
Professional in attitude and appearance
General knowledge of data protection and the importance of confidentiality
Ability to work on your own initiative and as a team member