Receptionist Resume Samples

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M Hermiston

Murl

Hermiston

9754 Gerlach Courts

Dallas

+1 (555) 722 1111

9754 Gerlach Courts

Dallas

Phone

p +1 (555) 722 1111

Experience Experience

Boston, MA

Receptionist

Boston, MA

Beer-Kozey

Boston, MA

Receptionist

Active participant in established performance improvement projects
Provide executive-level management with supplies and assistance as requested
Perform other Facility Management assignments as described by team and manager
Assist Workplace & Facility manager with various ad hoc tasks around the office
Perform ad-hoc and/or administrative activities and other management requests by 1st line management
Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided
Identify, develop and participate in process improvement opportunities within the home health agency that will enhance the quality of service we provide

present

Chicago, IL

Receptionist

Chicago, IL

Gaylord-Brown

present

Chicago, IL

Receptionist

present

Works with management team to optimize the mixes of: planned and scheduled work, scheduled (but not planned) work, and unscheduled work
Provide assistance in general administrative activities and any other duties as assigned by the Assistant Facility Manager
Develop, maintain and distribute work flow processes to the entire account team documenting how work is planned, scheduled and executed
Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Work is performed within the framework of established policies and procedures
Provide support for the FDOT Contract Manager, RTMC Manager, and RTMC Administrative Assistant for day-to-day business matters within the RTMC
Assisting our office manager in various building and office management duties (communicating with vendors, stocking supplies, sending packages, etc)

Education Education

Bachelor’s Degree in Honesty

Chapman University

Bachelor’s Degree in Honesty

Skills Skills

Able to build strong relationships and establish credibility as a knowledgeable and effective professional who works well with others
Excellent knowledge of MS office and knowledge of email system, excellent written and spoken English
Organization and detail orientated mindset with dependable and reliable ability to ensure consistent attendance
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
Strong organizational skills, good initiative, proactive and strong attention to detail
-Excellent organizational and communication skills, the ability to work as a team, and be able to perform duties in a professional manner
Highly motivated with the ability to work with little direct supervision; great teamwork skills and a positive attitude
Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
Excellent client service skills; ability to resolve issues in a professional and timely manner
Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately

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Receptionist Resume Examples & Samples

Answers phone calls promptly and courteously using established organizational protocols
Determines callers' needs and routes calls to appropriate personnel or takes clear, complete, and accurate messages
Ensures all messages are delivered promptly to the proper parties
Welcomes, determines nature of business, and announces and directs visitors to appropriate personnel
Opens, sorts, and distributes incoming mail and other deliveries
Provides information about assigned functional area upon request
Maintains the reception area in neat and orderly condition
Provides general clerical support for others, including makingtravel arrangements, submitting expense reports,preparing correspondence and copying, collating, faxing, distributing, and maintaining files
Maintain conference room meeting schedule and be responsible for ordering refreshments/meals for meetings
Receives cross-training and assists with other operational functions as required
Performs other duties and responsibilities as assigned
Concepts, principles, and practices of excellent customer service
Correct use of grammar, punctuation, and spelling
Multi-line telephone systems and their use
Operations of assigned functional area
Using a multi-line telephone system
Preparing correspondence
Operating standard office equipment and usingMicrosoft Office programs
Provide a high level of customer service to callers and visitors in a highly visible functional area or executive office
Present a professional demeanor when greeting and assisting visitors
Work under pressure, handle stressful situations and respond to customers in a calm and professional manner
Establish and maintain effective working relationships at all levels of the organization, including senior management

Receptionist Resume Examples & Samples

May provide basic clerical support for others, including copying, collating, faxing, distributing, and maintaining files
May receive cross-training and assists with other operational functions as required
Basic concepts, principles and practices of excellent customer service
Correct use of grammar, punctuation and spelling
Operating standard office equipment and using required software applications
Work under pressure, handle stressful situations, and respond to customers in a calm and professional manner
Establish and maintain effective working relationships with others

Receptionist Resume Examples & Samples

Answer all calls in a prompt and professional manner and transfer to appropriate parties or voicemail as requested
Heavy conference room scheduling for all client rooms
Greet visitors, direct clients, and guests accordingly & assist them with their needs
Daily interaction with high level clients both internal and external
Assist with catering set up and clean up
Maintain appearance of reception area: i.e. straighten newspapers, conference chairs, and remove drinking glasses or cups
Create and maintain daily visitor logs
Accommodate special requests from conference center guests such as making copies, sending faxes, etc
Perform administrative tasks as requested
Occasional data entry and word processing
Monitor conference room traffic
Schedule meetings as necessary
Three to five years of experience as a receptionist
Perform well under pressure & prioritize effectively
Must be flexible with regard to hours and with minimal notice
Professional, well-groomed, corporate appearance at all times. Casual dress policy does not apply

Receptionist Resume Examples & Samples

Reception - answering phones and greeting clients
Scanning and filing of branch account documentation as per Internal Controls
Order stationary supplies
Submit work orders for the premises
Distribution of incoming courier bag and reports, faxes and transit mail
Support branch management in administrative functions
Book boardrooms as required
Prepare for luncheons/meetings
Strong written and oral communication skills in both English and Spanish (required)
Responsible for participating in and adding to a positive working environment that relies on team work and a mature attitude
Working knowledge of Microsoft applications
Professional / team player attitude

Receptionist Resume Examples & Samples

Report to work regularly and on time
Provide sole coverage for the 56th Floor Reception Desk (answer/screen/direct phone calls and greet guests)
Daily oversee conference room meeting schedules and provide coordination with other offices
Provide meeting scheduling support/assistance via phone and in person
Provide office-wide messaging related to client/prospect tours and building communications (fire drills, etc.)
Provide hospitality & catering support for meetings, both internal and those with external guests
Coordinate employee's security access cards (BlackRock and with the Office Building.)
Open, assign and close facility service tickets as required via a BlackRock application
Coordinate facility requests and act as a liaison with the building's tenant services for work orders
Assist with the Seattle office sustainability program (battery and pantry recycling)
Serve as back-up for coordinating retrieval and returns of off-site records storage
Additional administrative job duties as directed
Serve as backup to Senior Administrative Staff to the Co-Heads of BAA
Must maintain confidentiality
Must have great customer service orientation
Must be able to multi-task and prioritize work
Must have the ability to remain detail-oriented while working at a fast pace
Must be extremely efficient and organized
Must be able to anticipate potential problems and problem-solve quickly
BA preferred

Receptionist Resume Examples & Samples

Answer incoming calls in cordial, professional and timely manner. Transfer calls to appropriate individuals
Take accurate, thorough messages
Greet clients and visitors to office with warmth and professionalism
Perform other responsibilities as directed by the Complex / Branch Manager, e.g., filing, maintaining branch library, etc
Basic knowledge of telephone equipment is preferred
Ability to communicate with co-workers and clients
High school diploma or equivalent preferred

Receptionist Resume Examples & Samples

Handle all administrative duties for the program, including, but not limited to
Answering phones and takes messages when necessary
Sorts and delivering mail
Greets guests and visitors
Works with the staff on additional project based duties
Sort and deliver mail, file, make copies, clear drive on passes, other duties and projects as assigned
Stay current on pop culture, entertainment news stories
Support various departments as needed
Other adhoc requests as assigned
Proficiency in MS Office and the internet
Prior media experience
Ability to work within a team environment
Ambitious and energetic applicants seeking a career in television production

Receptionist Resume Examples & Samples

A minimum education level of a High School Diploma or its equivalency
Must maintain a professional appearance and demeanor, and have exceptional verbal and written communication skills
Must be highly organized and able to work effectively in a fast-paced environment
Must be detailed oriented with a high degree of accuracy
Proficiency with Microsoft Office Products (Word, Excel, Outlook)
Able to resolve issues with tact or route to appropriate party for resolution
Exceptional interpersonal and telephone skills

Receptionist Resume Examples & Samples

To provide a warm courteous and prompt welcome on arrival for all visitors at the reception desk
To handle all incoming telephone calls / enquiries promptly giving a warm, courteous welcome and using the agreed salutation
To provide assistance for meeting room bookings as required and to liaise with relevant parties to ensure the delivery of a professional service
To liaise and communicate with other team members and other service departments in a clear and timely manner to ensure service delivery and team work
To report any maintenance issues requiring attention in the reception and client suite area’s
Work a 40hr week on a rota system covering hours between 07.30am to 22.00hrs
To maintain an organised and tidy work area – this is to include the front desk, seating area, meeting rooms
To anticipate client needs, follow up with requests and ensure the client expectations are not only met but exceeded
To ensure that visitor and client arrivals are communicated to the relevant people promptly and that the visitor is either met or escorted to the relevant room in a timely fashion
To replenish meeting rooms, as required, with pads, pens and pencils
To ensure that all required hospitality is served promptly and to the highest standards
To ensure all audio visual equipment is working and provide support when required
To collate all reception and hospitality statistics and forward to the head receptionist on a weekly basis
To maintain appropriate stationery stocks in the reception area
Previous experience of customer service environment essential
Previous corporate working experience desirable

Receptionist Resume Examples & Samples

Answers forwarded telephone calls, record messages, and may direct calls appropriately. Answers phone for VP, Administration
Greets & screens all visitors and directs them to appropriate person
Operates multi-button telephone console
Assist VP, Administration with all incoming mail, distribution of magazines and office admin functions
Manage internal company phone list and updates
Sends & receives faxes, responds to inquires, and orders supplies
Manages and sets up all Office Depot, DX, Courier accounts for staff
Manages our Intercall conference system and subscriber accounts
Schedules conference rooms and screening room and works with engineers for all presentation needs and troubleshooting
Manages workspeed software program with Bldg Mgmt company for all Bldg needs, repairs, and requests
Oversees all DX schedules, deliveries, and supplies
Handles all temporary parking and daily drive-on needs
Process all Administration Dept invoices, POs and goods received
Processes Expense reports and travel arrangements for VP, Administration
Assists VP, Events with in-house and outside events. Shares this responsibility 50/50 with department PA
Performs other related tasks as necessary

Receptionist Resume Examples & Samples

Transmits and receives messages with home office.Receives checks, cashier's checks, money orders, etc. from clients
Deposits client funds at local bank
Disburses checks to clients
Enters deposits and disbursements into system daily
Receives securities and ensures they are in good delivery
Delivers securities to home office according to proper mailing procedures
Maintains files related to cashiering according to compliance requirements
Maintains Branch Calendar
Greets clients and business partners with the highest level of service and professionalism
Answers main phone line and directs phone calls with the highest level of service and professionalism
Schedules wholesaler luncheons
Handles incoming and outgoing mail
Scans documents to the home office
Provides backup support to Sales Assistants
Maintains office supplies and orders
Company's working structure, policies, mission, and strategies
General office practices, procedures, and methods
Operating standard office equipment and using required software applications to produce correspondence, reports, electronic communication, spreadsheets, and databases
Use mathematics sufficient to complete deposit, tickets, reports, etc

Receptionist Resume Examples & Samples

As Columbia’s First Impression Director you will be responsible for greeting and welcoming visitors with warmth and enthusiasm; determine the nature of their business and announce the visitor to the appropriate personnel
Answer incoming calls on multi-line phone system and direct them to appropriate person or department. Includes helping those who may need assistance determining which department or person they are seeking
Provide routine information to callers as necessary, including but not limited to, address, directions, Human Resource hiring process, employee store and outlet information
Ensures visitors and personnel receive timely, courteous assistance either by phone or in person
Assist with maintaining the Front Desk Support page on the company Intrachange
Ensures knowledge of staff movements in, around, and out of organization

Receptionist Resume Examples & Samples

Answer questions about the organization; answer inquiries from the public concerning the stadium, upcoming games, tickets, events, and merchandise; providing callers with address, directions, and other information
Welcome on-site visitors, announcing visitors to appropriate personnel
Update appointment calendars, coordinating conference calls and meetings
Receive, sort, and route incoming mail and faxes; Coordinate UPS/Fedex/courier service
Call & arrange equipment maintenance with appropriate vendor(s); Order, receive, and maintain office supplies for copy room, kitchen area & other public use areas
Update phone, cell phone and email contact lists
Assist various departments with mass mailing efforts and other special projects
Performing other clerical duties as needed, such as filing, photocopying, and collating
Work with all departments within the organization and assist as available with any special projects
Provide backup administrative support as needed
Must be highly organized, resourceful, quick learner and able to handle multiple projects simultaneously
Exceptional guest and client service capabilities
Strong customer service background with the ability to multi-task in a fast-paced environment required
Enterprising and self-starter with the ability to work with minimal supervision
Ability to work well with different personalities in a fast-paced environment and constant deadlines
Ability to handle highly sensitive and confidential information
Must be extremely organized and detail-oriented
Exceptional interpersonal and telephone skills, esp. when handling high volume of inbound telephone calls
Ability to work evenings and weekends and/or holidays & overtime as required
Ability to access and accurately input information using a moderately complex computer system
Knowledge of receptionist switchboard is a plus
Bilingual skills (Spanish) is preferred

Receptionist Resume Examples & Samples

Answer phones in a prompt & professional manner, transfer incoming calls to appropriate parties or voicemail
Daily interaction with high level clients & executives, handle special requests as needed
Meet & greet clients & guests
Handle requests such as making copies, sending faxes for guests using executive conference rooms in the event administrative support is unavailable
Provide phone coverage for the office of CEO, President & other Executive level employees
Manage requests for messenger & storage company services, maintain log of all requests. Communicate directly with vendor for all requests
Maintain visitor logs daily
Maintain reception area appearance tidy & organized at all times
Provide back up support to all reception floors
Manage meeting room reservations globally
Assist team managers with projects as required
Serve as liaison for building management, AV support & hospitality services
Organized, professional demeanor and experience working in a fast paced environment
Must be proficient in Microsoft Outlook
One to three years’ corporate experience as a receptionist in a financial firm
Must be flexible with regard to hours and be able to occasionally exchange shifts with other receptionist, shifts can run between 7:00AM – 7:30PM
Professional, well-polished & corporate attire at all times. Casual dress policy does not apply

Receptionist Resume Examples & Samples

Reports to the Facilities Manager
Professionally administer all incoming calls with appropriate phone etiquette
Ensure phone calls are redirected accordingly
Greet vendors/guests in a professional, friendly, hospitable manner
Signs in all visiting vendors, deliveries and guests
Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information
Receive and sort mail
Maintain visitor area (straighten chairs, clean table)
Type memos, correspondence, reports and other documents
Perform a variety of clerical duties
Be punctual
Any and all other duties assigned
Experience with customer service and interacting with people is a must. Ideal candidate will have experience in retail or hotel services
Intermediate knowledge with Microsoft Office
Bilingual – Spanish preferred
At least 1 year experience as a receptionist strongly desired

Receptionist Resume Examples & Samples

Provide full receptionist duty with a high degree of emphasis on customer service by greeting and directing visitors accordingly
Professionally answer, screen, and direct all calls
Interpret and respond clearly and effectively to requests in-person and over the telephone
Manage travel system for Amplify
Place and manager ordering of office supplies through Staples
Maintain electronic calendars for conference rooms and corporate apartment
Help with overflow, special projects and day-to-day tasks and needed
HS Diploma or GED equivalent
Proven experience with MS Office, Gmail, Google Calendar, and Googledoc
HRG Travel system or other travel system experience

Receptionist Resume Examples & Samples

Must be available to work a schedule of 8:00AM – 5:00PM
Candidate must possess impeccable oral and written communication abilities and strong interpersonal skills, including poise and diplomacy
Outstanding customer service skills
Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment are imperative
Demonstrated reliability and a “can do” attitude
Proficiency in MS Office with intermediate knowledge of Outlook and Excel

Receptionist Resume Examples & Samples

As the first impression of Hamilton Lane, the receptionist must have demonstrated a client serviced orientation, professional demeanor and an enthusiastic and a welcoming presence
High School diploma or the equivalent is required
2 years administrative experience required

Receptionist Resume Examples & Samples

Ensuring that the kitchen area is kept tidy and stocked at all times
Computer literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint). Knowledge of Lotus Notes would be advantageous but not essential
Language skills, preferably Italian or French
A good communicator with the ability to interface regularly with internal and external personnel at all levels
Ability to be discrete, confidential and reliable at all times

Receptionist Resume Examples & Samples

Performs a wide variety of document processing assignments, including entering data and drafting, editing, revising, and print correspondence, reports and other materials
Greets and directs visitors, as required
Resolves routine administrative problems and responds to inquiries concerning activities and operations of assigned functional area
Accepts, screens and routes telephone calls; maintains record of inquiries, as required
Performs a range of staff and/or operational support activities
May serve as a liaison with other functional areas, external customers and vendors on basic administrative and/or operational matters
Sorts, screens and distributes incoming and outgoing mail and drafts or prepares responses to routine inquiries
Establishes, maintains, processes and updates files, records and other documents
Arranges meetings and conferences, schedules appointments and performs other tasks related to maintaining one or more individual schedules
Makes travel and lodging arrangements, either directly or through an internal travel group
Orders, stocks and distributes office supplies
Basic concepts, practices and procedures of providing administrative support
Fundamental investment concepts, practices and procedures used in the securities industry
Basic principles of banking and finance and securities industry operations
Basic terminology of financial markets and products
Performing a wide variety of document processing tasks and administrative support activities
Greeting and directing visitors
Responds to inquiries concerning activities and operations of assigned functional area
Accepting, screening and routing telephone calls
Sorting, screenings and distributing mail
Preparing responses to routine inquiries
Establishing and maintaining files, records and other documents
Arranging meetings and conferences and scheduling appointments
Making travel and lodging arrangements
Maintain currency in modern office management methods and techniques
Organize and prioritize multiple tasks and meet deadlines
High School diploma with a minimum of one (1) year of general administrative support experience required

Receptionist Resume Examples & Samples

Greet and announce guests
Perform clerical work as needed in Office Services
Possess the flexibility to learn and work in various areas of Office Services, including Building Services help desk
Answer and direct telephone calls
Ensure reception area is neat-- report housekeeping issues to Office Services
Schedule Conference Rooms
Enforce usage of cardkey security system; report any security problems to Security Services
Perform clerical tasks as required
Inform recipients of materials that have arrived in freight areas
Act as a member of the Fire Warden Organization by monitoring passenger elevators in the fire drills or emergency situations
High School Diploma Required, B.A/B.S preferred
Good attendance and punctuality are necessary
Knowledge of Microsoft Word, Microsoft Excel, and Outlook
Must be stylish and well groomed

Receptionist Resume Examples & Samples

Answers all incoming telephone calls and route accordingly or take accurate messages (correct spelling, phone number, or office if within OUTFRONT Media)
Screen and log all prospect calls for sales
Screen all telemarketing calls
Prepares shipments and tracks packages
Accepts and distributes deliveries from DHL, Federal Express, UPS, etc
Greets all visitors and clients and notifies the appropriate personnel
Type letters/correspondence quickly and accurately and distribute on a timely basis
Use spell check and grammar check on every document
Think, be proactive, and ask questions
Order office supplies as needed after obtaining approval from your Supervisor
Completes special projects as directed by all Managers
Supports and exhibits behavior consistent with the sales and service philosophy of OUTFRONT Media
Acts with diplomacy as a representative of OUTFRONT Media
Requires experience as a receptionist handling a multi-line telephone system. Secretarial experience including typing skills is preferred
Must be professional in appearance and manner and be multi-tasked oriented and be able to speak articulately with clients and ALL public on the telephone
Must Successfully pass background check

Receptionist Resume Examples & Samples

Delivers effective reception service by efficiently responding to telephone calls, checking and redirecting recorded messages and greeting visitors to our office. Ensure the reception area is welcoming, organized and tidy in appearance
Support FTCC Senior Management by managing appointment calendars - identifying potential conflicts, prioritizing and shifting meetings in order to adjust schedules when and if necessary. Process business and travel expenses and monitor senior management correspondence – phone, email, mail etc.; ensuring the strictness of confidentiality
Provides general administrative support to all of Fiduciary Trust’s business lines (Investment Counsel, Trust and Estates, FTC Investor Services etc.) by assisting in the preparation of internal/external correspondence, presentations and reports; filing, data entry input and managing the 30th Floor Reception by keeping this area neat, organized and well stocked with current and relevant reading material as delegated by your supervisor and or proxy
In addition, developing fundament knowledge of FTCC including its policies and procedures will enable your ability to provide ancillary support in managing administrative projects as they arise
High school diploma, Post-Secondary Education completed or in progress of completion
Superior working knowledge of all MS Office Suite products (e.g. Outlook, Word, Excel and Power Point)
Excellent Keyboard Skills - no less than 45 words per minute with Word documents
Database Experience
Previous client service experience especially financial services
Previous reception and or financial services administrative experience,

Receptionist Resume Examples & Samples

Application: On our application form we ask for information like your contact details, education and work experience. You will also be required to upload a CV, so it's a good idea to have this ready
Online Assessments: We'll then ask you to complete online assessments if you have passed our minimum screening criteria. You will also receive an email with the link to these assessments so you can complete them when it suits you best. Our assessments are carefully designed to measure the skills and capabilities necessary to be successful in our roles
Interview: If you are successful in our assessments we will contact you to conduct a brief telephonic interview before we invite you to attend a face-to-face interview
Outcome: Following your interview we'll be in touch within five working days to advise you of the outcome

Receptionist Resume Examples & Samples

Must be knowledgeble about the Televsion Industry
Must display a exceptional level of professionalism as this role is in a highly visible position interacting with talent, producers and executives on a daily basis
Previous experience handling reception duties in the entertainment industry strongly preferred
Experience managing a high volume of phone calls
Must be proficient in Microsoft Word & Excel

Receptionist Resume Examples & Samples

Answer all incoming calls as per Holt Renfrew protocol, “With Pleasure…”
Transfer calls to appropriate recipients using current telephone directory
Take and deliver messages in an efficient and time-sensitive manner
Greet visitors and direct them to the appropriate person or service
Set switchboard voice mail system each night and collect and distribute messages each morning
Maintain master list of all names and extensions in location
Maintain equipment in working order and report failures to direct Manager
Sign for incoming Rush Courier packages and contact recipients
Arrange for urgent deliveries
Track Courier usage
2-3 years on multi-line switchboard
Inspire with Service
Lead with Passion
Earn lasting Relationships

Receptionist Resume Examples & Samples

Handle a multi-line switchboard
Greet and assist all visitors
Sort and distribute all mail
Handing out prizes and organizing paperwork
Dependable with a great attitude
The ability to work under tight deadlines within a team atmosphere will be essential for the success of this position
Applicants must have the flexibility to cover either morning or afternoon shifts
Great attention to detail required
Proficient office experience in Microsoft, Word, Excel and Outlook are required
Ability to lift or move up to 50 lbs

Receptionist Resume Examples & Samples

Handle multiple phone lines for 400+ employees
Direct and screen calls as they come in
Organize prize paperwork and distribute prizes for eight stations
Greet guests and clients in an efficient and timely manner
Handle incoming packages and courier deliveries
Multitask in a fast-paced environment
Professional personal presentation
Professional integrity with clients/guests
Organizing and planning
Superior customer service skills
Knowledge of individual radio stations and their websites/programming
Computer proficiency a must / Microsoft Office skills required

Receptionist Resume Examples & Samples

This is an opportunity to learn the media business as you grow and develop additional responsibilities
Assist Sales, Business Office, Traffic, Promotions and/or Programming
Ability to be flexible and perform multiple functions
Prepare billing documents for mailing
Awareness of station programming and promotions
Distribute prize giveaways to winners
Respond to incoming calls regarding promotions
Maintain log of all job applicants coming into station
Sort and distribute mail along with preparing statements and invoices
Experience operating a multi-line switchboard
Operate fax machine and distribute incoming faxes
Match traffic orders to printed contracts and distribute to proper personnel

Receptionist Resume Examples & Samples

Manage all incoming calls
Answer phone quickly, efficiently and professionally
Take caller complaints, providing resolution when possible or routing to appropriate person when necessary
Take messages accurately and clearly whenever necessary and distribute immediately, as needed
Meet and greet guests making them feel welcome and comfortable
Represent company in friendly, competent and professional manner when greeting guests
Order office supplies, maintain postage meter and keep the mail/work room stocked and neat
Coordinate with Promotion Departments for distribution of contest prizes
Maintain contest files
Candidate must have a high school diploma or a general education degree and 2 years minimum experience
He/She must be a professional that can remain composed in times of stress
This candidate should possess excellent time management and organizational skills, and proficiency in Microsoft Excel and Word a plus
A high level of enthusiasm, great interpersonal skills, personal integrity and commitment are essential

Receptionist Resume Examples & Samples

Operate multi-line switchboard
Receive and direct all incoming calls
Additional Responsibilities as assigned by Supervisor
Switchboard knowledge
Type 40 - 50 wpm
Word processing/computer experience

Receptionist Resume Examples & Samples

Additional Responsibilities
Good with basic Microsoft functions
Additional Requirements

Receptionist Resume Examples & Samples

Ability to multi-task (phone, guests, alarms, radio traffic, turnstiles and emails) while maintaining a pleasant and inviting customer friendly demeanor
Good oral and written skills, including ability to communicate with various levels of management
Attention to detail while effectively handling multiple demands and competing priorities
Organized and ability to complete deliverabes on time

Receptionist Resume Examples & Samples

Assist the Facilities Manager with various tasks
Keep the Company Directory updated by adding new hires and deleting staff exits
Prepare for new hires’ arrival, having key cards, parking passes, and office supplies ready for their first day
Complete monthly expense reports using Concur
Receive incoming courier packages and prepare outgoing packages
Answer company phone and transfer or take messages for appropriate employee
Greet all visitors by offering refreshments; inform employee upon arrival
Manage boardroom bookings
Keep lobby and conference rooms clean
Minimum 2 years Receptionist/Office Administrator experience
Experience with MS Word, MS Excel and Outlook, must be comfortable working with spreadsheets

Receptionist Resume Examples & Samples

Exhibits best practices with regard to policy, procedure, attendance and professionalism
Comply with standard operating procedures at all times, including the dress code
Welcome visitors by greeting them, in person or on the phone; answering or referring inquiries in an accordance with Company policy and procedure
Announce visitors to appropriate personnel and determine the nature of business for their visit
Answer and direct the flow of incoming and outgoing telephone calls
Maintain security by following established procedures
Handle outgoing Federal Express, UPS, courier services, certified mail and other special shipments
Perform other light administrative work such as envelope stuffing, filing, photocopying, and collating
Maintain office supplies inventory
Assist with any special projects as needed
College degree required
Strong work ethic and positive attitude
Working knowledge of computers (MS Word, Outlook, Excel, etc.)
LI-LF

Receptionist Resume Examples & Samples

2+ years of previous Front Desk and/or Clerical experience
Computer / Internet savvy
Microsoft Office/Suite proficient (Word, Excel, Outlook, PowerPoint, etc.)

Receptionist Resume Examples & Samples

5+ years of Customer Service experience
Knowledge of Office Procedures and Machines
Solid phone etiquette
Previous Medical experience

Receptionist Resume Examples & Samples

2-3+ years’ experience as an administrative assistant
Exceptional communication skills, both written and verbal
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Strong detail orientation and time management skills
Flexible team player with good interpersonal and communication skills
Organized, detail-oriented and able to multi-task
Finance industry experience

Receptionist Resume Examples & Samples

2+ years of professional Corporate Reception experience
Solid phone skills
Customer service background
Microsoft Office/Suite proficient (Outlook, Excel, Word, etc.)

Receptionist Resume Examples & Samples

Highly organized, professional, and responsible
Able to enter basic applicant information into the system and download applications
Ability to answer phones and schedule applicants $

Receptionist Resume Examples & Samples

4-5 years of reception experience
Some administrative support experience
Strong MS Office proficiency
Strong work ethic/initiative
Desire to move into an Executive Assistant role over time $
Biotech/Pharmaceutical industry experience

Receptionist Resume Examples & Samples

1+ year of relevant experience
Proficient in all of Microsoft Office
Experience with day-to-day office tasks
Excellent customer service/communication skills

Receptionist Resume Examples & Samples

Banking industry background
Tactful and professional demeanor
Impeccable communication skills

Receptionist Resume Examples & Samples

High level of technology literacy (Word, Excel, PowerPoint, Internet)
Team Player and cooperation in a multi-function environment
Self-motivator and strong interpersonal skills
Quick learner and willingness to undertake new responsibilities
Familiarity with the Commercial Lending Process / Credit Policies would be an asset

Receptionist Resume Examples & Samples

Welcomes visitors by greeting them, in person or on the telephone; answering or referring enquiries
Maintains security by following procedures; monitoring guest log book and allowing access as necessary to guests
Maintains validation tickets for visiting personnel or guests
Will send monthly validation parking list to Facilities Director
Will interface w/ Facilities personnel on site to coordinate mail & deliveries
Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation
Maintains safe and clean reception area by complying with Company procedures, rules & regulations
Maintains continuity among work teams by documenting and communicating actions; irregularities and continuing needs
Telephone Skills
Verbal Communication
Microsoft Office Skills, Excel,
Deportment
Organization
Handles Pressure
Phone Skills
Supply Management
‘entertainment’-related experience is a must – for A-list actor & Music Industry clientele

Receptionist Resume Examples & Samples

Manage the front desk and mailroom responsibilities
Determine nature of business and announce visitors to appropriate contact
Responsible for data entry of hourly employee time cards into the system
Ensure operation of equipment and office by completing preventive maintenance requirements and calling for repairs; attempt to troubleshoot when possible
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; distributing supplies
Help organize the setup of new employees including computer, desk and phone setup
Must have at least 1 year of experience as an administrative assistant, receptionist or office manager in a fast paced environment
Effective communication skills (both verbal and written)
Strong interest and experience in the fashion industry preferred
Must be a jack of all trades

Receptionist Resume Examples & Samples

Candidate must have Strong Customer Service Skills; previous experience highly preferred
Must also possess extreme attention to detail, with an ability to work in a fast paced environment and the ability to meet deadlines
Advanced ability to organize
Tact and good judgment in confidential situations and proven experience interacting with senior management
Computer skills required; MS Outlook, Excel, PowerPoint and Word
Minimum of 1-3 years in a Receptionist/Administrative Assistant role

Receptionist Resume Examples & Samples

MS Office expertise
Multi-tasking and Time Management skills
3-5years administrational work experience

Receptionist Resume Examples & Samples

To provide a presentable, professional client-facing service greeting all clients, visitors and staff in a warm, efficient and welcoming manner at all times
To demonstrate a client-focused professional and responsive approach to people regardless of the situation both at the reception desk and over the telephone
To check all the reception spaces throughout the day ensuring that they remain clean and tidy and to ensure sufficient supplies are available
Ensure that newspapers and marketing material are tidy and up to date
To answer a busy switchboard and to direct callers to the right department
To be helpful and accommodating when booking rooms
Consistent delivery of service to a high standard at all times
Ability to be accurate and detail focused
Willing to be flexible in terms of approach and duties at all times
The ability to work under pressure and at a fast pace whilst maintaining a calm and measured approach
Good level of IT skills
Time management and excellent organisational skills
Professionalism, high levels of integrity and maintains discretion
Confident and clear communicator to people from all backgrounds and all levels of responsibility including senior executives
To deal with all customer comments in a positive manner and take appropriate follow up action
To demonstrate client/customer care and knowledge of the facilities and services available
To ensure all clients and customers are given an efficient and timely service ensuring discretion and confidentiality at all times
To produce passes for all visitors to the building and to ensure that passes are collected on their departure
To work closely with Security in reference to out of hours room bookings for late meetings
To report all maintenance issues and hazards to the Facilities department immediately
To undertake ad-hoc duties on behalf of the Front of House Manager as necessary

Receptionist Resume Examples & Samples

Greet clients and guests
Respond to general questions about stations and promotional events
Sort and distribute incoming mail and prepare outgoing mail
Distribute prizes
Traffic duties include: assembly and execute log, affidavits, and continuity
Miscellaneous support activities
Ability to interact with listeners and clients, as well as management and staff

Receptionist Resume Examples & Samples

Set up, organize, and shut down all common areas of the office on the first floor including conference rooms, waiting rooms, and kitchens/break rooms
Receive, sort and forward all incoming calls, facsimiles, USPS mail and overnight shipments to in-office recipients and remote office locations
Monitor office, printing, and kitchen supplies, order as needed and coordinate the ordering of supplies with the Second Floor Receptionsit
Greet in-person clients and guests
Book first floor conference rooms as requested
Create shipping labels, schedule courier services, and provide copy support as requested by various individuals of the organization
Assist in printing and binding presentation books and materials
Regular scan and fax operations
Assist in event planning activities
Set up workstations for all new associates on the first floor
Providing support as needed to various business leaders
Communicate company-wide announcements on related responsibilities as requested
Ability to take direction from various individuals
Great organizational and multi-tasking skills

Receptionist Resume Examples & Samples

Proactively and professionally provide assistance to branch staff & visiting clients
Experience using a very busy switchboard required
PC and typing skills required: working knowledge of Excel and Word would be an asset
Excellent organizational, interpersonal, written and verbal skills
Basic knowledge of company and branch operations
Prior customer service experience
Works/has worked for another brokerage firm

Receptionist Resume Examples & Samples

Professional conduct and appearance
Good customer service skills
Verbal and written communication skills $

Receptionist Resume Examples & Samples

Answer main phone line
Manage front office
Meet and greet clients, visiting employees and vendors
Manage kitchen: organize, stock, order andmaintain inventory
Manage copy rooms: organize, stock, order and maintain supplies
Mail: Process out-going mail and sort and distribute in-coming mail and packages
Manage conference room setup and take down as necessary
Maintain tidiness of work area, kitchen, conference and copy rooms
Support Office Manager
Assist in the processing of vendor invoices
Bind and ship working paper files to Records Department
Setup computer equipment and phones as needed
Prepare FedEx packages and other shipments
Assist with office events
Maintain guest office schedule
Requirements
Must be proactive
Excellent time management skills with the ability to work in a fast paced environment
Applied intermediate knowledge of Outlook, Word, Excel, PowerPoint
Strong professional communication skills
Strong interpersonal skills, ability to work with all levels of staff members and varied work styles
Excellent problem solving skills.Must be able to find solutions with minimal direction
Possess outstanding organizational skills
Capable of utilizing discretion in managing confidential or sensitive information
Be a team player, dealing effectively with co-workers and internal clients at all levels
Prompt attendance is critical in this position
Possess the desire and ability to learn company software programs
Possess the ability to setup computer and phone equipment

Receptionist Resume Examples & Samples

Taking phone calls and assisting in organizing office workload
Manage daily reception desk activities - office security, postage distribution, in-calls handling
Maintain meeting rooms and common areas (e.g. copy corners) clean, equipped and functional
Assisting in organizing office workload and supporting Office coordinator and Executive assistant in their activities and requests
Take over new responsibilities - private phones billing, company "data mail-box", ordering hotels, flights, office material etc
Previous experience as an Office Administrator/Secretary
Excellent spoken and written English
Excellent computer literacy
Excellent administrative and organizational skills
Ability to work independently and be a forward thinking individual How to apply

Receptionist Resume Examples & Samples

S/he serves as a representative of Blue Sky Studios displaying courtesy, tact, consideration, teamwork and professionalism in all interactions with other members of the studio community and with the public
Provides administrative support to the Director of Facilities
Properly greet people and handle visitors, new hires, prospective applicants, etc. at front desk upon arrival
Answer telephones in a friendly and professional manner and appropriately handle or refer questions and requests
Post all new hire photos on internal website
Make sure all new hire nameplates are created and ready for start date
Post FLIK menu on internal website once a week
Assist with maintenance of studio floor plan
Handle all giveaways to the employees, from sizing to hand outs
Assist with light photocopying, printing, faxing, etc
Maintain a clean, neat appearance in the reception area at all times
Back up to Facilities Coordinator for security card issuance and PO's
Maintains a file of all approved Visitor's Request Forms

Receptionist Resume Examples & Samples

Open and close office daily
Greet clients and guests, in a professional manner, to ensure that they are taken care of upon arrival in the office
Prepare memos, correspondence, reports, and other documents
Provide Seattle office facility administration and maintenance
Keep all conference rooms clean (pick up after meetings and keep whiteboards clean daily in all conference rooms) and other general office upkeep, including the kitchen
Answer incoming phone calls and be able to transfer phone calls to correct person
Order and track supplies and put away supplies for office
Manage multiple Outlook calendars, specifically those of our West Coast and Seattle office leaders
Coordinate and attend a variety of office activities and events including some after-work celebrations
Coordinate logistics and scheduling for office and team meetings
Assist with booking conference space for meetings being held offsite
Order catering for meetings onsite and offsite
Assist in the scheduling of interviews with prospective candidates and Seattle office employees
Help with binding and copying for presentations
Manage the FedEx account, including sending out packages on behalf of the office
Maintain copy machines and reorder toner on an as-needed basis
Distribute all packages that arrive in the office
Distribute mail daily, and prep and mail all outgoing mail
Assign lockers to new hires and keep track of all locker keys
Maintain vendor relationships related to office facility administration and upkeep
Contact the office of the building for any maintenance issues
Provide assistance for the local Shared Services team members including but not limited to preparation of presentations, pulling of data, and meeting note taking
Perform a variety of other clerical duties and special projects as assigned
Send in support tickets for Seattle office and any special LT requests

Receptionist Resume Examples & Samples

Proficiency in Microsoft Word, Excel, PowerPoint and Adobe
Self-starter with the ability to manage projects
Previous work experience in a professional office environment required
At least two year’s experience answering a multi-line phone system

Receptionist Resume Examples & Samples

Prepare bank deposits, print daily reports and distribute them accordingly
Book-in and ship security certificates
Process Bank wires, JEFE events and Messagenets
Assist with opening mail from Canada Post, external couriers, internal courier bag and incoming faxes for distribution as per Internal Controls
Excellent customer service and interpersonal skills
Exceptional attention to detail with the ability to prioritize and multi-task
Professional at all times with discretion and attention to privacy when dealing with confidential information
Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is an asset
Previous experience in the financial or brokerage industry is required

Receptionist Resume Examples & Samples

Meet and Greet: Welcome Visitors
Answer Telephones: Greet phone callers, ensure calls are directed as requested
Kitchen Maintenance: Daily stocking and restocking of kitchen supplies, order milk if needed
Breakfast/Lunch: Ordering, set up and clean up if needed
Responsible for sorting incoming mail / packages, record incoming packages and preparing outgoing packages to be delivered or sent by an courier company
Car Service: Order car service for executives as needed
Conference Rooms: Maintaining the calendar for all conference rooms
Building Security: Entering guests to gain access
Executive & Sale Assistant Support: Assist with special/ad hoc projects, office events and other administrative duties
Exceptional communication and interpersonal skills, both verbal and written
Strong computer and Internet research skills, including Word, PowerPoint, Excel, Outlook, electronic databases, and e-filing
Skilled at simultaneously coordinating multiple tasks
Ability to work well with office management and staff, external professionals and vendors in a small office setting
Ability to handle fast pace, ever changing environment
Ability to maintain complete confidentiality and discretion in business relationships and exercise sound judgment
Ability to work with autonomy and be proactive
Ability to adapt to changes in procedure, responsibility, or assignment
High School Diploma required; College degree in a relevant discipline is preferred
2+ years receptionist experience in a professional office setting
Must pass pre-employment background check

Receptionist Resume Examples & Samples

Answer and direct incoming calls in a prompt, professional and a courteous manner directing as appropriate. Ensure the phones are covered at all times
Receive and ensure distribution of incoming information including courier regularly throughout the day
Tidy and maintain reception area
1 to 3 years of related experience preferred but not required
Excellent verbal and written communication skills in English, French preferred but not required
Demonstrates basic computer software proficiency with Microsoft Office suite (Word, Excel and Outlook)
Knowledge of general office procedures
Excellent and proven organizational skills in order to meet multiple deadlines and handle multiple tasks within a high-pressure work environment
Energetic, enthusiastic and takes initiative

Receptionist Resume Examples & Samples

Supporting Recruiters with extremely heavy scheduling. Scheduling can range from 15 to 20 interviews per day
Greet and assist all guests
Ad hoc project's supporting Recruiters
Administering parking validations and logging details
Sorting department mail

Receptionist Resume Examples & Samples

Operate PBX or multi-line telephone system to answer incoming calls. Answer questions about the Auction and provide callers with address, directions and other information
Receive and route telephone calls in a courteous and efficient manner to the appropriate personnel or department
Operate PA paging system as necessary assuring that only authorized pages are broadcast. Take and deliver messages to appropriate personnel or transfer calls to voicemail as necessary
Greet and welcome on-site visitors, customers and vendors, determine nature of business and notify appropriate personnel
Receive, sort, and route mail and publications. Update appointment calendars
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary
Provide training instruction for relief receptionist/switchboard operator
Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned to Safety Excellence
Perform other duties as assigned by manager or supervisor, i.e., filing, copying, collating, record keeping, accept job applications, etc
1 - 2 years of switchboard and customer service experience required
Familiarity with Auction systems, processes, and employees preferred
Must be able to operate PBX or multi-line phone system, as well as other office equipment (i.e., copier, fax machine, etc.)
Basic computer software skills required
General understanding of auction departments and processes preferred
Ability to sit for prolonged periods of time

Receptionist Resume Examples & Samples

1-Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors
2-Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources
3-Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
4-Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties
5-Maintains, updates or creates databases and/or database information
6-Codes, compiles and files correspondences, records, documents and reports according to an established system
7-Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements
8-Takes and prepares notes of meetings, conferences, and similar proceedings; 9-Sorts and distributes mail and packages to appropriate parties
10-Greets and assists visitors and arrange for escorts, as necessary
11-Prepares, checks and processes expense reports
12-Gathers and arranges materials and relevant information for assigned project or person
13-At lower levels, may operate a telephone switchboard with numerous extensions
14-At lower levels, may focus primarily on data entry
15-At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures
High School Diploma, GED or relevant work experience
0-2 years of experience in area of responsibility Dept/Org Scope & Impact
Demonstrates correct understanding of routine aspects of work '
Effective communication and organizational skills
Basic computer software skills

Receptionist Resume Examples & Samples

Greets and directs incoming clients, visitors and business associates in a helpful, professional and pleasant manner
Operates switchboard console; places outgoing calls, answers incoming calls, forwards calls to the appropriate party, and takes messages
Answers inquiries from clients, prospective clients, and business associates; provides clients with quotes and current balances
Plan, coordinate and arrange for vendor luncheons, client meetings, etc. Sets up conference calls
Sort, process and route incoming and outgoing mail. Order morning newspapers, commission runs, and maintain magazine subscriptions. Clear wire and distribute commission runs
Issue outgoing checks for the branch
File paperwork such as wires and branch manager daily reports
High School diploma required. Associate’s degree or Bachelor’s degree preferred
Minimum of 1 or 2 year’s previous customer service or administrative experience; preferably in the financial services industry
Excellent verbal communication skills; excellent telephone and client service skills
Ability to work independently with minimal supervision; ability to be flexible
Ability to handle clients professionally and manage challenging situations
Working knowledge of MSOffice; Word, Excel, Outlook
Good organizational skills with the ability to prioritize, monitor, and complete multiple tasks, either independently or with a team

Receptionist Resume Examples & Samples

As the first and last point of contact for employees, guests, and visitors you should meet and be responsible for the following requirements
Answering multi-line phones, directing calls to appropriate staff, and taking messages as needed
Maintaining and organizing front reception area
Greeting and providing directions or information to visitors
Sorting mail; signing for packages
Providing effective and courteous service to all visitors and existing employees
Act as a liaison to security to ensure visitors are checked in with proper identification, visitor badges, and have signed non disclosure agreements etc
Set up and organize customer & visitor meetings, refreshments & lunches
Work closely with HR to ensure a great experience for employees, visitors, and guests

Receptionist Resume Examples & Samples

Minimum 1 year of experience in a reception, customer service, retail or hospitality environment
Strong multi-tasking and prioritization skills, and the ability to learn and remember names
Ability to uphold a professional demeanor under pressure
High level of proficiency with Microsoft Word, Excel, PowerPoint and Outlook
Superior customer service/relationship management skills
Team player with strong interpersonal and communication skills
Availability to work evenings and occasional weekends as needed

Receptionist Resume Examples & Samples

Answer and route incoming phone calls
Greet and attend to visitors/guests
Sort and route incoming/outgoing mails
Make arrangements for local & overseas courier services
Manage stationery and pantry supplies
Other office duties as and when assigned
Minimum 2 years of related experience, preferably in reception or customer service duties. Fresh graduates are welcome to apply
PC literate with knowledge in MS Office (e.g. Word, Excel, Powerpoint, Outlook). Knowledge of SAP will be a plus
Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude
Able to start work immediately

Receptionist Resume Examples & Samples

Perform general administrative duties, including preparing general correspondence, word processing, filing, faxing, and copying
Receive, screen, direct and rely telephone calls and messages in a cordial manner
Assist other departments as back-up for other executive assistants
Coordinates travel arrangements and schedules; processes travel (domestic and international) and expense reports in a timely and accurate fashion
Assist by responding to general inquires about the company
At least 2 years of administrative experience in large organization
Fully bilingual in English and Spanish with excellent written and verbal skills
Must be able to work independently, and along with a team; demonstrated ability to use discretionary judgment in the handling of written correspondence and written/verbal communications
Ability to juggle multiple projects and tasks
Must possess a professional and confidential business style with excellent interpersonal skills; candidate must have the ability to tactfully screen and handle a wide range of clients and outside industry personnel contacts
Candidate must take initiative, have highly developed prioritization and organization skills, and a proactive attitude
Resourceful, proactive, assertive, detail-oriented and energetic
Excellent organization and follow up skills

Receptionist Resume Examples & Samples

The signing in of guests using visitor net software
Providing a concierge style service to not only guests but members of staff
Supporting events throughout the year and the showroom during market seasons
Providing a positive representation of the brand
Responding efficiently to all internal requests and providing administration support within tight deadlines
Independently developing reception training manuals and processes to improve service
Providing information to staff/visitors for our building/departments & local area

Receptionist Resume Examples & Samples

Receives inbound mail from USPS, store courier service, express mail service, ground mail service, and facsimile transmission for sorting within the Corporate Office
Processes outbound mail be sorting, weighing, posting, labeling, and sacking to the particular specifications of each service
Responds to all incoming phone calls to the Corporate Office main number
Connects callers to the appropriate Corporate Office associate
Upon request, provides general information to callers and visitors; i.e., buyer responsibilities, store locations, etc
Provides accurate and timely information to callers by expediting phone service to corporate associates, thereby enhancing their ability to complete work efficiently
Uses computerized mail equipment and the Internet to calculate weights, label mail, and record charges
Uses folder/inserter to process documents that require this function prior to mailing, and provide mail services to the Corporate Office, stores, and Distribution Center as needed
Ensures the security, control and confidentiality of all communications that pass through the mailroom
Must be at work on a regular and predictable basis or as scheduled

Receptionist Resume Examples & Samples

Answering phones – screen and direct calls to appropriate offices
General administrative and clerical support – examples including copies, scanning, filing DVDs, replacing lights and supply upkeep
Greet and welcome guests to the office and provide assistance to visiting Writers and Directors
Receive, sort, and deliver mail, coordinate messenger deliveries and handle all FedEx pickups
Maintain, tidy reception area as well as all of the offices before and after meetings
Process invoices and correspond with the UK office to send checks in a timely fashion
Directly handle computer and phone technical support to everyone in office
Oversee all building concerns including, insurance, after-hours access, parking, air conditioning and monthly rent
Maintain an orderly kitchen by keeping the coffee fresh and stock food and drinks on a weekly basis
Update the Executives phone sheets and file incoming submissions
Provide administrative support to the President of Production as needed
Act as liaison between LA and UK offices
Assist in Development including reading scripts, coverage and cast lists
Highly organized with stellar written and verbal communication skills
Excellent attention to detail, pro-active thinker, self-starter and can work in a fast-paced environment
Passion for Film, Television and Filmmaking
Prior experience working in a Film Production Development Office
Eager to learn and a team-player

Receptionist Resume Examples & Samples

Answers, screens and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voice mail
Meets and greets all visitors in a courteous and professional manner; determines their needs and directs them to the appropriate employee/locations
Maintains a safe and clean reception area by complying with company rules and proceduresSorts and forwards outgoing mail and packages
Organize and accommodates all conference room requests
Organize office celebrations (birthday, holidays, etc.)
Composes and types routine correspondence as required
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
Orders and maintains office supplies and keeps organized
Demonstrates a high level of professionalism
Contributes to team effort by accomplishing all tasks successfully
Make sure all employee request are accommodated to best ability
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels
Commitment to excellence and high standards
Strong organizational skills; able to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Approaches all situations/duties with a positive attitude
May occasionally lift and/or move up to 25 pounds
Standard MS Office applications

Receptionist Resume Examples & Samples

Multitasking, flexibility, and a positive outlook are essential
Candidate must be a team player
Serve visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival in a professional manner
Distribute prizes to winners of radio stations and maintain winner forms
Meter all outgoing mail, distribute all incoming mail
Backup up Traffic Department with daily traffic affidavits and other Traffic duties as needed
High school diploma or equivalent, college preferred
Must be detail oriented and have exceptional organizational skills
Must be proficient with computers, including Microsoft Office programs and Outlook

Receptionist Resume Examples & Samples

Personal and telephone reception
Office general administration support to the Management
Helpdesk service to the employees about time management

Receptionist Resume Examples & Samples

Handling of money
Capacity to maintain confidentiality, work independently and with a team in support of the department
Hours Mon-Friday 8-5. Must be flexible to work Saturday or Sunday on occasion (every 6 weeks)
2 years Minimum experience in a medical reception role
Ability to work in a fast pace environment with professional demeanor at all times
Must be flexible, compassionate, and have patience at all times aiming towards Perfect Service

Receptionist Resume Examples & Samples

Manage the general switchboard and reception duties including transferring calls and responding to general inquiries from the public
Greet visitors and communicate to staff of their arrival
Ensure reception desk is monitored at all times
Distribute all incoming courier items to appropriate individuals
Prepare, coordinate and administer of all outgoing mail and courier items, including regional courier to other offices
Assist with the co-ordination and scheduling of meetings including catering needs and conference calls
Co-ordinate office supplies with operations department
Ensure all guests who enter the studio have signed Non-Disclosure Agreements and these are properly recorded
Assist Communications team with the planning, writing and coordination of content for the Ubisoft Toronto Intranet and external web site
Support and inspire the studio team culture by assisting with internal events and initiatives
Manage the studio’s Media Library, including ordering, monitoring the budget and tracking inventory
Monitor, forward, and when appropriate, reply to emails sent to the Reception inbox
Carry out all other studio related tasks
2 years of experience in an administrative support role
Proficiency with Microsoft Office: Word, Excel, Power Point and Outlook
Able to work independently and have a collaborative attitude to working with members of the team
Effective multitasking and time management skills with the ability to prioritize effectively with deadlines
Able to build strong relationships and establish credibility as a knowledgeable and effective professional who works well with others
Adaptable/flexible; understands a dynamic entrepreneurial creative environment
Ability to work well in a fast-paced environment

Receptionist Resume Examples & Samples

 Welcoming members
 Contact point for members and non-members
 Processing incoming and outgoing mail
 Responsible for all Telephone calls
 Maintaining member records
 Responsible for facility management
 Handling the catering for members
 Ensure safety of members

Receptionist Resume Examples & Samples

Bachelor’s degree from an accredited college or university
1+ years of experience, preferably from within the financial industry
Desire to go above and beyond for all required tasks
Proven ability to multi-task and effectively prioritize
Proficient in Microsoft Office (Outlook, Word, Excel and Power Point)
Commitment to being a team player and contributing to the company culture

Receptionist Resume Examples & Samples

Verifies patient’s eligibility prior to following day’s appointments
1 year of prior medical reception experience or relative experience in a medical environment
Prior experience with EMR’s

Receptionist Resume Examples & Samples

To answer all incoming telephone calls, both internal and external, as quickly as possible and in a courteous and helpful manner. Direct all callers to the correct department or individual. Taking messages from consumers when Customer Services staff is not available in peak periods
To be responsible for reporting telephone faults to equipment maintainer or service provider, and monitoring progress of fault. Telephone maintenance on extension manager system day and night service programming
Receive visitors to the building and advice relevant member of staff
Monitor temporary staff entering building to ensure that they sign in visitors’ book
Ensure Reception area is kept tidy
Accept deliveries, ensure the recipient is notified and that parcels are taken out of Reception without delay
Update all internal department information (names, ext. numbers, short dial, regularly used external numbers), and update intranet directory
A proactive attitude to Sales and Customer Service by supporting them if required
Efficient and on-time handling of mail, office supplies and facilities (e.g. football tickets, printer services, ordering lunches, tv’s, coffee machines)
Clean up the space annex to the reception and introduce a clear open space where one can find supplies in an instant
Two years’ work experience, preferably in similar position
SAP knowledge
Dutch: fluent
French: fluent
Middle school education

Receptionist Resume Examples & Samples

Manage all incoming phone calls for all IHeartMedia Boston brands and relaying messages as needed
Field queries from the public and customers
Greet and announce visitors in a timely manner
Maintain and tidy the reception area, conference rooms, and kitchen
Maintain the conference room calendars and book for departments as requested
Function as the central receipt and distribution center for USPS mail, priority mail, packages and faxes
Maintain the consent decree process as it relates to the receipt of identified payola related items including review of mail and priority mail for content and for completion of related paperwork
Maintain the fax, postage & copy machine, including arranging maintenance and ordering postage
Stamp mail, distribute mail, help ship FedEx and order FedEx supplies
Manage winner prize distribution and paperwork in a timely, efficient manner with 100% accuracy
Help maintain the supply closet including ordering and distributing supplies to departments as needed
Provide all special project or department support as requested by management
Strong computer skills and knowledge of relevant software applications
Strong organizational skills, good initiative, proactive and strong attention to detail
Punctual and reliable
Ability to work well under pressure/stress

Receptionist Resume Examples & Samples

Greet guests warmly and make sure they are comfortable
Answer inquiries about VML
Notify VMLers when their guests arrive
Schedule meetings and conference rooms
Ensure reception area is tidy
Coordinate schedules and appointments
Issue loaner access badges and direct guests to sign in
Send emails and faxes
Collect and distribute parcels and mail
Perform basic bookkeeping, filing and clerical duties
Create new nameplates for employees
Make intercom announcements
Become a notary and perform notary needs for the company
Support emergency response processes as needed by the facilities manager
Perform other necessary tasks as needed
Working knowledge in computer skills and relevant software applications
Keyboard skills
Ability to work a switchboard

Receptionist Resume Examples & Samples

Performs reception duties. This includes answering phones, directing calls/taking messages when necessary, assisting visitors, calling messengers
Greets and screens all visitors to establish purpose of visit. Assists with inquiries and directs visitors as necessary. Ensures visitors are appropriately escorted to correct company representative and not left unattended
Performs office management duties. This includes opening and closing the office, ordering office and pantry supplies, records management, maintaining common areas and conference rooms, assisting in coordination of screenings
Maintains internal phone directory and staff listing
Sorts all incoming mail/packages and prepares them for distribution by department assistants; forwards mail without specific designations to correct departments. Prepares outgoing mail and packages as necessary
Provides back-up administrative support to executives and visiting executives
Maintains reservations for shared conferences rooms, guest offices and conference lines. Assists in resolution of scheduling conflicts
Liaises with Office Services regarding all building related issues such as office temperature control, janitorial services, maintenance and repair requests, etc

Receptionist Resume Examples & Samples

The types of tasks this individual is responsible for are generally routine in scope and build skills in basic practices and procedures
The processes used to solve problems are clearly defined
No prior experience is required. -Most new employees in this position have 0-2 years experience

Receptionist Resume Examples & Samples

General Reception duties, including greeting clients and guests
Professionally administer all incoming calls: ensure phone calls are redirected accordingly
Assist with special projects and coordinate local events
Arrange meals for Executive and Team meetings
Order office supplies for new hires and employees
Clerical functions as assigned including invoice processing
Responsible for all office managerial duties including keeping café: neat and break room supplies stocked
Assist with booking domestic and international travel (airline/hotel/car rental) for employees of IgnitionOne and Netmining
Schedule FedEx and courier pickups and deliveries; sort all incoming and outgoing mail

Receptionist Resume Examples & Samples

Bachelor’s Degree from an accredited college or university
Microsoft Office/Suite proficient (Outlook, Word, Excel, PowerPoint, etc.)
Previous experience in the Financial industry

Receptionist Resume Examples & Samples

Performs reception duties. This includes answering phones, directing calls/taking messages when necessary, assisting visitors, calling messengers and keeping logs of all incoming and outgoing packages by messenger service and other sources. Providing parking validation for guests. Handles building and lot passes for guests and employees
Orders and maintains office and kitchen supplies for all floors. Notifies vendor of any issues with coffee and vending machines
Supports the office of Diane Nelson as necessary, including answering phones and other administrative tasks
Provides administrative support to Director and Manager, Administration
Maintains DCE internal phone directory and staff list
Maintains reservations for shared conferences rooms. Assists in resolution of scheduling conflicts
Liaises with Corp. Real Estate regarding minor facility requests such as office temperature control, janitorial services, building maintenance, etc
Process building access forms; maintain building and parking access matrix
Log and respond to unsolicited letters from fans using form letters prepared by the DCE Legal Department
Help maintain the Reference Library by keeping it orderly, restacking items checked out by users, filing new books and pulling requested books for users

Receptionist Resume Examples & Samples

Strong computer and software skills, particularly MS Office and Outlook
Prior experience answering multi-line phones in an office environment is a plus as are internships or other corporate workplace exposure
Friendly, professional, and mature demeanor
Demonstrated commitment to punctuality

Receptionist Resume Examples & Samples

Work within reception or customer service
English speaking organization
FMCG or retail is a +

Receptionist Resume Examples & Samples

Greeting and attending to visitors
Booking conference rooms
Managing conference room calendars
Maintaining and updating the reception binder
Creating, scheduling and managing Monday and Friday food orders
Working with Vice President to oversee communication of health clinics
Assisting Human Resources in the Los Angeles office by coordinating conference rooms for candidate interviews
Updating floor maps
Handling the general upkeep and tidiness of the reception area; and
Performing other administrative duties as needed, which include creating basic documents on MS Word, Excel, PowerPoint, Publisher and Adobe Photoshop
Outstanding organizational skills with a strong attention-to-detail
Self-starter with a proven ability to take initiative, ownership and possess a strong work ethic
Possess a willingness to help and outstanding customer service skills
Team-oriented with strong integrity and professionalism; and
Must be able to handle highly confidential situations with professionalism and tact
Minimum 5 years of experience as a Receptionist, preferably within a professional firm
Strong negotiation skills with the ability to be fair

Receptionist Resume Examples & Samples

Reception - answering phones and greeting clients in a courteous, efficient and professional manner
Assisting in preparation of cheques and daily bank deposits
Assist in preparing outgoing courier bag
Responsible for participating in and adding to a positive working environment that relies on team work and a can-do attitude
Completion of the Canadian Securities Course (CSC) and Codes & Practices Handbook (CPH) is preferred but not mandatory
Previous reception experience and previous financial/brokerage industry experience is an asset

Receptionist Resume Examples & Samples

Respond to calls over the firm’s telephone network, while projecting a courteous and patient image. Respond to inquiries with skill and politeness. Manage large surges in workload. Provide customer-focused information services, and greet and direct guests
Greet all EY personnel, customers, guests, and vendors, projecting a positive, professional image
Log in guests, customers, and vendors and inform EY staff of their arrival
Handle incoming package deliveries, maintain maintenance requests logs, and carry out other duties
Verify guests’ identity and confirm appropriate entry
Excellent interpersonal and communication skills, and the ability to effectively interface with personnel at all levels
Fluency in English, Azerbaijani and Russian
1-2 years of reception-related experience

Receptionist Resume Examples & Samples

Book, reschedule, and follow up on appointments
Check in patients
Previous medical receptionist experience

Receptionist Resume Examples & Samples

Work independently as well as function as part of a team
Must have previous experience in the financial services industry
Securities registrations desirable but not required

Receptionist Resume Examples & Samples

Receives and welcomes Ernst & Young’s clients, guests, and staff in a professional, courteous manner
Screens, directs calls and takes accurate messages in a professional manner
Using available tools as a resource, provides customer focused information services on the phone and in person
Maintains electronic visitors log to record all visitors and vendors, provides them with the appropriate “visitor” badges and informs EY staff of their arrival
Maintains office phone directory and daily emergency contact list
Monitors EY publication stock on display
Monitors daily newspapers and ensures reception area is clean at all times
Maintains building security cards for visitors
Trains back up relief on reception duties
Maintains and updates the Reception Reference Manual
Provides project specific administrative support when necessary
Fluently Bilingual - Strong written and verbal communication skills in both French and Englishis a must
Knowledge of Word, Excel, PowerPoint, Lotus Notes and Internet
Ability to work under pressure and in a busy team environment
Strong interpersonal skills including oral and written communication, active listening
Projects a positive and professional image
Strong organization skills with an attention to detail
Ability to problem solve independently
2 to 4 years of relevant experience

Receptionist Resume Examples & Samples

Provides customer service to callers and answers questions about organization. When necessary, provides customers with address, directions, and other information Operates paging system to relay in-house announcements
Provides customer service to callers and answers questions about organization. When necessary, provides customers with address, directions, and other information
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Maintains company phone lists, and schedules the use of conference facilities and updates telephone directory as needed
Receives, sorts, and routes mail, packages, and publications
Assist Traffic Department with order entry and completion of barter affidavits
Performs other clerical duties as needed, such distribute prize giveaways to winners; maintain prize winner software
Performs other duties assigned by management
One-year related experience
Basic PC Skills required

Receptionist Resume Examples & Samples

Welcome and greet the guests with appropriate manners
Handle in-coming phone calls professionally
Ensure office security and manage the Storage room and keep record of parcel
Liaise for maintenance Service, manage PO and billing consolidation
Follow up for Staff Purchase/FGS logistics and cash consolidation
Assisting in fixed assets creation and disposal follow up
Other administration support

Receptionist Resume Examples & Samples

Knowledge of Microsoft Office programs
Exceptional phone skills
Excellent computer capabilities

100

Receptionist Resume Examples & Samples

Answer busy telephone console and direct calls and inquiries to Tommy Hilfiger Associates
Greet and announce visitors to our New York offices and showrooms. Perform some clerical duties for departments as requested (i.e. distributing relevant paperwork to applicants)
Code UPS and Federal Express billing
Attend staff meetings given by immediate supervisor to better understand the in and outs of the company and to discuss ways of improving duties and responsibilities
Obtain information to update phone list used by Facilities, Security and Reception
Assist showroom staff by announcing appointment arrivals and directing to appropriate showrooms
1-2 years general office/reception experience
Professionalism with excellent telephone etiquette
Good verbal communications skills
Responsive to customers, business partners and guests
Organized and flexible

101

Receptionist Resume Examples & Samples

Provides building access to and greets visitors and determines nature of visit. Directs or escorts visitor to specified destination, as needed. Notifies appropriate employee of visitor’s arrival
Performs a variety of routine clerical tasks including processing of incoming and outgoing mail, sending and delivering fax messages, arranging for and maintaining logs for package pickup and delivery, transmitting information or documents to employees using a computer, mail or fax, photocopying and collating, filing, etc. as needed
Answers telephone and screen and routes calls for employees, as appropriate. Accurately takes and delivers messages. Responds to questions about department operations, as appropriate. May discern appropriate information through computer or hard copy files, university or department publications and guidelines and/or personal knowledge
Assures that reception and other shared space (meeting, break and mail rooms) are clean and orderly
Oversees the meeting rooms’ scheduling for the floor
Ensures the conference rooms are setup and ready for meetings by checking equipment batteries and AV connections. Reports any problems with AV to Marshall Help Desk
Manages the common areas and break room supply stocking
Serves as a contact between AT&T Facilities and the suite for any maintenance issues (problems), door closures for business hour changes
Be available to work during regular business hours of Monday – Friday 8:30am-5:00pm

102

Receptionist Resume Examples & Samples

Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailabl
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
Performs other clerical duties as needed, such as filing, photocopying, and collating

103

Receptionist Resume Examples & Samples

Providing quality reception service to both internal and external parties
Handling telephone calls and mail correspondence with good customer service
Managing conference room booking schedules and keeping the tidiness of reception area, ensure office equipment or facilities in conference rooms or pantries are kept in order
Monitoring the general security of office area and coordinating occupation Health and Safety requirement
Responsible for the office maintenance and arranging international & local courier services
Direct supervising amah and office assistant for their work schedule and roster
Assisting office facilities and corporate initiatives program e.g. summer benefits, staff party and events coordination
Other ad-hoc assignments

104

Receptionist Resume Examples & Samples

Requires a high school diploma or its equivalent and/or vocational training
Ability to maintain production levels and quality goals
Excellent organizational, interpersonal, and communication skills

105

Receptionist Resume Examples & Samples

Bachelor’s degree and strong academic background required
Proficiency in Microsoft Office Suite, and a desire to expand technology skill set
The demonstrated ability to multitask and prioritize in a fast-paced environment

106

Receptionist Resume Examples & Samples

Being friendly, helpful and knowledgeable about the gallery, its mission, program and artists
Opening and sorting general mail
Handling client calls and visits
Maintaining ArtBase records in coordination with Registrar
Maintaining President’s calendar
Maintaining gallery calendar (include important artist and gallery dates/art world events/birthdays)
Handling travel arrangements for staff
Preparing for meetings as directed
Coordinating with IT vendor to resolve issues as they arise
Miscellaneous errands

107

Receptionist Resume Examples & Samples

Switchboard operation, ensuring that all calls are fielded and screened where necessary
First point of contact for all external phone enquiries, taking messages when required
Collecting and distributing all the mail, franking the envelopes and bagging up for collection
Arranging all international and local couriers in line with the Company procedure
Greeting all visitors in a professional and friendly manner ensuring refreshments are provided when required
Ensuring the reception area is organised and tidy at all times
General administration duties including sending faxes and emailing

108

Receptionist Resume Examples & Samples

Operate a multi-line switchboard and forward calls as needed
Assist the UK Research Team and Fund Managers on assigned projects and ad hoc duties
Accept incoming calls from security desk to secure information of incoming guests
General administrative duties including writing and editing correspondence, filing and processing expense reports
Schedule hand couriers as needed
Receive all incoming mail and deliveries and communicate with vendors regarding closings and holidays
Perform all other projects/responsibilities as assigned

109

Receptionist Resume Examples & Samples

Signing guests in and out using Visitornet software
Providing a concierge style service to guests and members of staff
Supporting events throughout the year and the showroom during selling seasons
Behaving as a brand ambassador
Responding efficiently to all internal requests and providing administrative support within tight deadlines
Independently developing reception training manuals and processes to improve the level of service and efficiency of the team

110

Receptionist Resume Examples & Samples

Building intercom systems
Access control systems
Basic computer/printer skills
Advanced proficiency in most current version of Microsoft Office suite including Word, Excel & Outlook
A proactive approach with a positive attitude
The ability to be flexible
The ability to be self-sufficient, a problem solver, and results oriented
Excellent organizational skills, time management, and prioritization abilities
Respect and consideration to management, co-workers and all other internal and external parties
The ability to work under pressure
The ability to work independently as well as being a dedicated team player

111

Receptionist Resume Examples & Samples

Minimum 2 years’ experience in a corporate environment as a receptionist or administrative assistant
Professional presentation and communication skills both in person, over the phone and in written form
Reliability and dependability and the ability to multi task in a dynamic and fast paced office environment

112

Receptionist Resume Examples & Samples

Attitude is everything!
Must be efficient and detail-oriented
Requires previous phone and customer service experience
Must be proficient with MS Word, Excel and Outlook, and willing to learn company-specific software
Able to maintain a professional attitude and demeanor when handling multiple priorities in a demanding and fast-paced environment
Punctuality, dependability and great organizational skills are a must
Flexible hours required to cover occasional 8-hour days
High school diploma or equivalent is required; some college preferred

113

Receptionist Resume Examples & Samples

Operates paging system to relay in-house announcements
Provides customer service to callers and answers questions about organization
When necessary, provides customers with address, directions, and other information
Distribute on-air giveaways, review winner sheets are completely filled out and singed, update the cluster winner list to keep current
Supports sales staff and traffic department

114

Receptionist Resume Examples & Samples

Receive and transfer incoming phone calls, take telephone message, answer inquiry etc to ensure smooth communication between the company and the outside
In/out mail registration and distribution
Reception of visitors and update the Welcome Screen
Register & distribute the files exchanged between ENC and ETC/YJS

115

Receptionist Resume Examples & Samples

Answer and route incoming phone calls and faxes
Sort/ Route incoming mail and deliveries
Meet and greet listeners and clients
Issue contest prizes and complete appropriate paperwork
Learn radio specific software platrforms
Proficiency in ++Microsoft Word, Excel, Outlook and Powerpoint
Administrative experience preferred
Strong communications skills and problem solving
Ability to handle multiple tasks and adapts to a continuously changing environment
Professional dress

116

Receptionist Resume Examples & Samples

Welcoming and coordinating Fossil visitors, vendors and customers
Supporting incoming call volume
Helping the HR team with other administrative duties as required
One year relevant experience in customer service; reception, or admin

117

Receptionist Resume Examples & Samples

Handles incoming calls to the station, taking messages or connecting as directed
Greets visitors to the station and notifies the appropriate employee of their visitor
Signs guests in and issues visitors badges
Receives packages and mail from messengers and notifies recipient
Answers viewer questions regarding station programming, promotions and events
Keeps various calls in logs
Performs clerical support services for other departments as needed
Process Mr. Food requests
Outstanding and outgoing personality
Enjoys working with the public
Knowledge of telephone etiquette and ability to handle difficult callers
Ability to interpret needs of incoming callers and questions
Performance of basic computer skills, including knowledge of Windows and Microsoft Office Suite

118

Receptionist Resume Examples & Samples

Meet & greet any visitors to the office
Marketing including managing social media content and blogging
Managing front of house
Online advertising
Document formatting

119

Receptionist Resume Examples & Samples

Able to provide assistance and direction to visitors and new hires
Partner with Facilities Coordinator to ensure that the NY office is running smoothly and the reception area is kept clean and organized
Provide assistance to the Talent Acquisition team as needed

120

Receptionist Resume Examples & Samples

Ensure a positive Wealth Management Client Experience -Greet visitors, ascertain their identity, have them sign in and notifies appropriate employee of visitor arrival. When necessary routes visitor to appropriate location
Assist with Region Projects as requested
Assist Market Leader and Palo Alto team with special projects
2-3 years of customer service related experience
Microsoft Office- Outlook, Word, Excel

121

Receptionist Resume Examples & Samples

Answer all incoming calls to the main reception number
Meet and great all visitors to the Rackspace office
Assist the Office Administrator in replying to internal work requests
Maintain the reception area and customer meeting suite to a high standard
Maintain the office environment including the kitchen and meeting rooms areas
Scheduling meetings booking meeting rooms
Assisting event organization
Maintain the physical security of the office environment by ensuring all visitors and contractors sign in and out
Maintain the staff access card system
Coordinate fire evacuation point to ensure all visitors, contractors and staff are accounted for
Use of Oracle purchasing system to raise and receive purchase orders
Supporting the Office Administrator with adhoc requests as needed
Previous reception experience, or similar customer service environment required
Excellent organizational skills and strong ability to prioritize workload and time-management
Excellent customer handling skills both internal and external, and strong conflict resolution experience
Ability to communicate professionally in both verbal and written form
Intermediate experience in using Microsoft Office software including Word, Excel, Outlook and SharePoint
Proven ability to work as part of a team, and flexibility to cover other job roles
Proven ability to control costs and analyze cost effectiveness of services and supplies
Experience dealing with building management issues and contractors

122

Receptionist Resume Examples & Samples

Welcoming clients and visitors to our corporate environment
Assist in the management of our meeting and event rooms
Management of all incoming calls ensuring their delivery to the appropriate EY contact
Ownership and pride in maintaining the reception area in a truly professional environment
Assisting in general administration duties and support to Facilities team

123

Receptionist Resume Examples & Samples

15 hrs per week – Thursday and Friday
30am to 6.00pm – core hours but not guaranteed. There is a need for flexibility and on occasion a need to complete a 7.30am to 4.00pm shift to cover holidays and sickness
Additional cover may be requested on occasion with reasonable notice to cover Mon/Tues/Weds for holidays and sickness with adequate notice

124

Receptionist Resume Examples & Samples

Answer multiple line switchboard; transfer calls; and take messages
Greet all guests upon arrival
Validate parking and maintain the office parking grid
Maintain kitchen inventory
Order and maintain office supplies through Office Depot
Perform other related job duties or projects as assigned

125

Receptionist Resume Examples & Samples

Ensure a high level of customer service at all times to both internal and external clients
Manage visitor traffic flow and guest experience as soon as they enter the building Lobby
Greet and log visitors in guest management system; issue visitor ID/security badges per established policies
Notify Canon host of their guest’s arrival
Assist with storing and retrieving coats and luggage
Direct or escort visitor to Guest Greeting Area or other designated area in the Conference Center as requested by the Canon host
Familiarize and plan for activities and expected visitor traffic each day
Handle internal calls to Reception desk and provide information as requested
Covers specific assigned hours consistently and without deviation
Maintain a professional looking and tidy Reception area / workspace
Administrative duties as directed by Senior Manager and Supervisor, Conference Center
High school diploma; Associates degree preferred
Minimum of two years’ experience in a similar role serving a corporate headquarters, or five years total work experience in a support role in a professional office environment
Ability to operate single or multi-line telephone system; paging system; and pc software such as email and MS Word

126

Receptionist Resume Examples & Samples

Answers internal and external calls with a friendly and helpful demeanor; assists callers appropriately; transfers calls as directed
Forwards calls from viewers about programming, videos, merchandise, artists’ fan clubs, management or label information; determines how inquiries should be handled, which department handles the particular inquiry, and then routes the call to the appropriate person/department
Contributes to the security of the organization by helping to monitor the access of visitors; notifies Security when visitors/guests are expected
Ensures the reception area is neat and clean at all times; helps to maintain an environment in the sitting area that is enjoyable for guests so that a good first impression is made
Maintains a list of emergency numbers for fire, police, ambulance, etc.; prepared to act quickly to assist with calling/obtaining emergency assistance for staff if needed
Requires a non-stop professional attitude; exudes a pleasant face to face interaction
Must wear clothing and accessories that will project a professional image of you and the company for both visitors and co-workers, clothing should be neat, clean and appropriate
Liaison for colleagues at other locations regarding conference room and video conference needs. Coordinates with appropriate parties from the MTS department and Production Technologies for A/V and Telecom needs for meetings
Oversees Facilities help desk by retrieving all messages sent to the Facilities e-mail and voice mail boxes. Routes requests to appropriate parties for attention. Prioritizes all incoming messages to maximize the level of assistance needed for each request. Troubleshoots, analyzes and responds to customer requests
Assist with the coordination of setup and location of in-house production shoots for Viacom Media Networks and CMT Nashville
Maintains staff services: Discount movie vouchers; Lost and found
Performs research on various topics as directed and prepares reports regarding findings as required
Places supply orders for the CORE Services department
Maintains regular and predictable attendance, giving particular attention to arriving to work on time
Performs any other tasks or functions deemed necessary to the daily operations of the business and CORE Services
High school graduate; some college preferred
At least two years of experience as a receptionist, and a minimum of two years of general office work experience or experience in a business environment are required
Some experience in a customer service field or the public relations industry is preferred
Excellent grammar, telephone etiquette, interpersonal skills, and written and verbal communication skills are required
Must maintain a neat, professional appearance at all times
Requires initiative, organizational skills, and attention to detail
Demonstrated ability to remain calm, professional, helpful and courteous when faced with repeated interruptions/demands and difficult people/situations is vital
Must have excellent computer skills including proficiency with Microsoft Suite: Word, Excel and PowerPoint preferred
Familiarity with country music, artists, and trends is helpful

127

Receptionist Resume Examples & Samples

Greet, manage and assist employees, clients and guests in a friendly and kind manner
Responsible for answering incoming calls, directing calls to appropriate parties, mail distribution, flow of correspondence, requisition of office supplies and catering orders as well as additional admin duties
Assist with Fed Ex, UPS, USPS, Messenger Service requests and recording the shipping details for the accounting department
Maintain and stock kitchens and client areas and conference rooms
Help out with planning and coordinating inside and outside office events
Manage and facilitate last minute conference room calendars
Assist with researching travel options and vendors for supplies, catering etc
Additional admin and office support on an as needed basis
Bachelor’s degree from an accredited college or university is preferred with a minimum of 1-3 years of experience in a professional environment
Must be articulate, highly detail-oriented and have strong organizational and administrative skills
Must exhibit professionalism, maturity, diplomacy, composure and grace under pressure
Understand internal employees and external client’s requirements and expectations
Excellent written, verbal, and listening skills, including proficiency in grammar and spelling, and strong interpersonal communication skills

128

Receptionist Resume Examples & Samples

Word processing computer skills
Excel spreadsheet skills
Multi-line switchboard experience
Excellent communication skills and the flexibility to handle multiple tasks
Candidate must have Microsoft Windows experience and be very punctual
A friendly, outgoing personality and a desire to work with the public is a must

129

Receptionist Resume Examples & Samples

A hospitable attention to the needs and requests of all the company's clientele
Assisting clients and monitoring security awareness
Maintaining inventory and ordering supplies
Accurately logging and tracking deliveries
An obsessive attention to detail

130

Receptionist Resume Examples & Samples

Answer main phone lines
Provide Administrative support (updating calendar, scheduling meetings and travel, expense reports)
Provide administrative support to visiting Executives
Assist with filing and special projects
Manage calendar and booking for conference rooms, corporate apartment and corporate cars
Meet and greet clients, guests and visiting employees
Maintain copy/mail rooms, reception area, pantries and order supplies
Order food for meetings
Supervise deliveries (ticket stock, supplies, etc.)
Manage outgoing and incoming UPS/ USPS/FedEx
Special projects to include but not limited to the preparation for client gatherings or presentations, website monitoring and producing special reports
Ideal candidate will have customer service skills and enjoy working with people
Phone system and office equipment experience preferred
Word and Excel knowledge a must
Professional appearance and demeanor,
Organized, and possess exceptional verbal and written communication skills
Candidate must be very reliable, organized and have an impeccable attention to details
Must be available to work full-time between the hours of 8:30 – 6:00 . Some overtime
H.S. diploma or equivalent required, BA/BS degree is preferred

131

Receptionist Resume Examples & Samples

Answer all office telephone calls politely and effectively, transfer calls to the right person at the office, take accurate messages for absent employees, make sure messages are passed over in due time
Meet visitors, inform employees of visitors' arrival. Make sure the visitors are treated politely & get expected attention. Book conference rooms for business meetings at the office upon employees' requests, take care of meetings' schedules. Look after meeting rooms, control that they are in order & ready for next meetings, arrange necessary equipment (projector, screen, flip chart)
Serve coffee, tea, and water for guests
Send out faxes and copy documents when required
To handle mailing: send documents to other Visa offices via couriers, print out label addresses and arrange mailing. Keep the records, file properly
Take care of incoming mail, newspapers & magazines (pick-up early in the morning and deliver to recipients as soon as possible)
Register incoming & outgoing correspondence; visit post office when necessary
Work in close cooperation with Supplier Registration Team to ensure that all suppliers, which provide administrative services and products, are set up in the Procurement system and have signed all required application forms and provided all necessary documentation
Create Purchasing Orders and completion of SIRA processes in accordance with Visa policies related to office-administration issues; Proactive collaboration with Legal, Finance and Compliance Team with regards to the signing of agreements with suppliers
Maintain of Visa branded souvenir products storage, conduct regular inventories and complete necessary reporting in accordance with new internal rules; update employees about Visa requirements
Handle orders for water, stationary, work with other office suppliers when required, undertake required actions upon Office Manager request; ensure that office kitchen is in order
Take care of Visa materials used by BD, Products, other departments kept inside the office; keep them in order; check the status with Products when required
Render assistance in preparing various office events: seminars, workshops, meetings of different level, other
Provide visa support for Kiev Office employees and for colleagues from regional offices
Handle travel arrangements
Book flights/trains, hotels, transfers in compliance with the staff requests via the authorized agency,
Make sure that all orders are processed diligently & in time, tickets are delivered to the office & handed over to employees in due time
Make sure that all orders are processed in accordance with the accepted travel policy
Provide support as requested by General Manager
Schedule meetings with clients; complete application forms for prolongation of staying in the country
Prepare documents for entry visas; visiting of OVIR, Kiev customs, different ministers; creation of reports
Take minutes during meetings, follow up
Ensure proper work of office security, keep registration of visitors` cards
Do the best in accomplishing all tasks in a speedy manner, in compliance with the deadlines
1+ year(s) of administrative experience
Ability to recognize potential issues as they arise and escalate appropriately
Able to work as part of cross regional team
Able to manage multiple tasks simultaneously in a changing environment with a high degree of accuracy and detail
Self-motivated and able to use own initiative
Multicultural sensitivity and interpersonal relationship management skills are essential including the ability to work effectively as part of a team
Must be comfortable working in a fast paced, hands-on, growth orientated work environment

132

Receptionist Resume Examples & Samples

Greet Clients, on–air guests, visitors, job applicants and contest winners
Assist in the distribution of winners prizes for all stations
Receive calls and route to proper personnel
Schedule network orders and post affidavits for radio stations
Serve as backup to traffic department
Provide information to listeners regarding commercials, news stories, etc
Kitchen and office supplies organization and maintenance
Help sales and administrative departments as needed
Other responsibilities as necessary

133

Receptionist Resume Examples & Samples

Greet all Ernst & Young personnel, customers, guests, and vendors while projecting a positive, professional image
Understand emergency procedures and act as an extension of daytime security and property control
May handle incoming package deliveries; maintain maintenance requests logs and other duties as necessary
A high school diploma, or equivalent work experience
Approximately 1-2 years of reception-related experience
Knowledge in both Arabic and English speaking

134

Receptionist Resume Examples & Samples

Screen inbound phone calls and route to appropriate location or department
Record accurate notes and messages and ensure timely delivery of messages
Greet customers and visitors
Keep record of daily visitor log and issue visitor badges
Perform other clerical duties as needed, such as data entry, filing, photocopying, scanning and collating
May support various departments with clerical overflow
May receive and sign for incoming packages
May screen incoming mail and prepare outgoing mail for both regular and overnight delivery
May use company intranet, paging or other computer-based systems
Skills in Microsoft office (Word, Excel, Powerpoint, Outlook, etc.)
Minimum of 1-2 years of experience in administrative support or related field
Possess and demonstrate excellent organizational, interpersonal, facilitation, oral and written communication skills
Ability to work under minimal supervision, independently and/or as a member of a project team
Ability to multitask and to prioritize workload under tight deadlines in a fast-paced environment – must escalate appropriately
Must be detailed oriented – with strong attention to accuracy and problem solving. “Following-up until resolved” skills a must
Ability to work well as a team member
Ability to work in a matrix organizational structure

135

Receptionist Resume Examples & Samples

Operates telephone switchboard handling internal and external calls, taking messages or connecting the call to proper station personnel. Pages station personnel when necessary
Greets visitors to the station and notifies department or employee of visitors request
Answers questions from viewers regarding program schedule

136

Receptionist Resume Examples & Samples

Ensure a positive Wealth Management Client Experience - Greet visitors, ascertain their identity, have them sign in and notifies appropriate employee of visitor arrival. When necessary routes visitor to appropriate location
Assist Market Leader and Newport Beach team with special projects
Experience in banking is highly desired
Microsoft Office- Outlook, Word, Excel, & PowerPoint

137

Receptionist Resume Examples & Samples

Clear speaking voice
Smart appearance
Have basic computer skills

138

Receptionist Resume Examples & Samples

Performs reception, client service, and greeting/screening duties This includes answering phones, directing calls/taking messages when necessary. Will establish purpose of visit and directs visitors as necessary. Ensures visitors are expeditiously escorted to correct company representative and not left unattended
Manages client comfort and experience
Office logistics responsibilities: calling messengers and keeping logs of all incoming and outgoing packages by messenger service, mail, and other sources. Providing parking validation for guests. Handles building and lot passes for guests and employees
Conducts market research and analysis for post production services in film, television, and advertising industries
Orders and maintains inventory of office and kitchen supplies for department
Provides administrative support to General Manager
Maintains reservations for shared conferences rooms Assists in resolution of scheduling conflicts
Performs other related general office duties as assigned

139

Receptionist Resume Examples & Samples

Responsible for the front reception (greeting visitors and guests in a friendly manner) and ensuring CT-PAT procedures are followed
Answering telephones with warmth and friendliness
Provide clerical and administrative support primary to the Human Resources & Finance Departments
Responsible for training data entry and maintaining training binders
Maintain daily operations of the photocopier and facsimile, and ensure each morning that the equipment is stocked with the necessary supplies
Organize and maintain the kitchen and office areas
Responsible for all incoming and outgoing mail
Miscellaneous typing (i.e. letters, purchase orders, reports, presentations)
Data entry in various databases for various departments
Match packing slips to invoices and purchase requisitions. Verifies quantities
Codes and enters data of suppliers' invoices and employee Expense Reports into ERP system called Trans4M
Prepares and enters all purchase requisitions for ALL departments
Print and post A/P Entry Report and Invoice Journal to the GL
Files paid suppliers invoices
Set up and maintains suppliers masters files in Trans4M
Deals with supplier queries on the phone
Reconciles supplier statements
Inputs capital spending into the online Capital Tracking System (C.T.S) and into Excel spreadsheet and reconciles with GL
Records and maintain files for Production Tooling and R&D
Prepares month-end A/P accruals
Generates and files system journals on a monthly basis
Follows the guidelines and rules as set out by the Employee's Handbook and company policies
Any other reasonable request made by supervisor or management
College Diploma
Proficiency in Windows, Word, Excel, Accounting Software, Trans4M (ERP)
Demonstrated ability to meet deadlines
Excellent communication skills, both written and oral
Communicates clearly with customer focused vision
Practices and maintains integrity while following Magna’s Charter and Employee Handbook
Creates a positive work environment by demonstrating and sharing functional/technical knowledge
Responsible for promoting and seeking excellence in all aspects of business
Minimum 2 years previous related experience in a similar position

140

Receptionist Resume Examples & Samples

Welcome and direct visitors, partners, vendors, and job candidates
Monitor the physical entry to the building during open office hours of 8:00 AM to 5: 00 PM
Answer, screen, and process incoming external and internal calls
Coordinate shipping and receiving of mail with USPS, UPS, etc
Promote a positive front office atmosphere and maintain a secure, clean, and orderly lobby
Schedule and coordinate conference room reservations
Maintain building and parking access log
Process office supply orders
Excellent communication and analytical skills
Functional digital literacy: Microsoft Office

141

Receptionist Resume Examples & Samples

Meets/greets visitors at the front desk
Answers all incoming calls and transfers calls/pages employees as needed
Log all incoming packages and distribute mail
Prepares shipping labels and ensures efficiency of shipping. Assists with distribution of packages
Places orders for office supplies and distributes to employees
Work with Laundry sales group providing administrative functions, ie: line sheets and sales reports
Assists design, marketing or licensing with various assignments as needed
Maintains and organizes facilities invoices in binder
Maintain and organize supply room
Must become familiar with all members of the staff

142

Receptionist Resume Examples & Samples

Previous professional corporate reception experience
Professional and polished demeanor
Experience with scheduling meetings for conference rooms

143

Receptionist Resume Examples & Samples

1-3 years experience in a similar position
Mature and professional manner
Demonstrated calm communication style
Able to take instruction with ease
Reliable and willing to learn
Proven display of initiative
Technical proficiency in Excel and Microsoft Word
Strong references

144

Receptionist Resume Examples & Samples

Receives, sorts, and routes mail, packages, and publications and manages outgoing mail
Assists Finance Department with order review and approvals
Collects required info from giveaway winners and distributes prize giveaways to winners
Performs other clerical duties assigned by management
One-year related experience preferred
Basic PC skills required

145

Receptionist Resume Examples & Samples

Ability to exercise good judgement and decision making skills
Strong organizational and time management skills, with the ability to prioritize
Excellent written and oral communication skills in both English and French
Strong computer skills (Excel, Outlook, and Word)
Prior experience with front line security an asset
Health and Safety Certification (Part I and II)

146

Receptionist Resume Examples & Samples

Office or Logistics Management Experience
Integrity and honesty
Highly resourceful and self-motivated with a strong sense of ownership in areas of responsibility
Excellent attention to detail *LI-HD#HR

147

Receptionist Resume Examples & Samples

Manages the arrival and departure of guests and vendors
Maintains clean and organized reception / lobby area, including Board room
Sends communications to all employees regarding various company programs
Manages temporary access badges including tracking down missing badges
Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information
Receives, sorts, and forwards incoming mail. Maintains and routes publications
Completes special projects as directed by Executives and Management
Assists Human Resources with special projects
Performs clerical duties such as photocopying, scanning, faxing, filing and collating
1 to 2 years of relevant experience and/or training, or equivalent combination of education and experience
Excellent verbal and written communication skills with exceptional spelling and grammar ability
Ability to work independently on assigned tasks, as well as to accept direction on given assignments
Proficiency in Microsoft Office products, including Outlook, Excel, and Word
Competency at organizing multiple projects at once
Good judgment, and the ability to exercise it quickly
A professional demeanor and mature presence
Ability to take direction from multiple people, and prioritize accordingly
Ability to work with constant interruption / Handle Pressure

148

Receptionist Resume Examples & Samples

Greet accounts/guests in a professional, friendly, hospitable manner
Signs in all visiting accounts, deliveries and guests
Experience with customer service and interacting with people is a must. Ideal candidate will have experience in retail or fashion related industry

149

Receptionist Resume Examples & Samples

1 year of relevant experience and/or training
Excellent phone etiquette is a must
Should be customer service driven

150

Receptionist Resume Examples & Samples

3+ years of experience as a Receptionist, or as an Administrative Assistant who interacted with visitors to the company
Previous experience using a multi-line phone system, building intercom system, and access control systems
Advanced proficiency in Microsoft Office tools, including Word, Excel, and Outlook
Flexibility to adjust to a changing workload while maintaining a positive attitude

151

Receptionist Resume Examples & Samples

Providing a smart, efficient and professional switchboard and reception service
Handling all incoming telephone calls
Assist with room bookings
Dealing with the immediate hospitality of guests on arrival and departure (issuing visitors passes, organising meeting rooms etc.)
Greet all visitors in a professional manner and escort them to the correct meeting room
Take ownership of individual customers requests and strive to exceed their expectations
Ensure all meeting rooms are clean, tidy and supplied with the required equipment at the correct time
Support the pantry staff to ensure all catering requirements are dealt with promptly
Liaise with the kitchen regarding any formal lunches/dinner/buffets/special events booked
Cover concierge and room bookings as and when necessary
Any other duties as deemed necessary
Proven experience in Front of House within the financial services is essential
Working knowledge of Datacraft or similar service offering frameworks
Confident with a willingness to learn new skills
Ability to cope with a fast changing environment
Highly organised with excellent administration skills
Computer literate with experience of Microsoft packages
Neat, presentable appearance
Flexible attitude towards work

152

Receptionist Resume Examples & Samples

Ensure a welcoming environment for all guests and employees by professionally greeting visitors, making coffee, offering refreshments to guests, etc
Maintain and update conference room schedules, as well as arrange conference calls
Assist with catering arrangements for firm meetings, keeping organized records of attendees and costs
Assist in setup and cleanup for firm meetings and parties
Merge, print and stuff letters for distribution on an ongoing basis

153

Receptionist Resume Examples & Samples

Maintain log of all job applicants coming into the station
Assist Business Manager
The desired candidate must be able to multi-task, be detail oriented and possess a professional service related approach to the job
The ability to maintain filing and provide backup for reporting
Experience in performing reception duties to include answering telephones and greeting guests
Excellent computer skills with knowledge of Microsoft Word, Excel, Power Point, etc
Ability to learn proprietary software utilized by the company
Good command of the English grammar
Good verbal and written communications
Social Media skills
Bi-lingual a plus

154

Receptionist Resume Examples & Samples

Answer and direct heavy call volumes
Greet and assist visitors in an upbeat manner
Ensure that the lobby area is neat and tidy at all times
Accept and distribute mail and deliveries
Aid in keeping the kitchen breakrooms stocked and appetizing
Assist with the ordering, stocking and inventorying of office supplies
Help with event planning, setup and teardown
Provide general administrative support on an on-going basis
Customer service oriented with an outgoing, patient and professional demeanor
Incredible organizational skills
Solid problem solving skills
Ability to lift heavy equipment (25+ pounds) as needed

155

Receptionist Resume Examples & Samples

Greet guests and visitors as they arrive at Brand headquarters
Answer all phone calls, refer inquiries and direct calls appropriately
Maintain security and schedules by overseeing visit log-in book and issuing ID badges when required
Flexibility to sort and open mail
Light data entry and administrative responsibilities, as directed
Associate degree with a focus in Fashion or related studies preferred
Detail oriented, organized and exceptional communication skills
Customer focused, professional, ability to listen
Ability to work well under pressure is critical
Ability to multitask and manage time well
Proficient in Microsoft Office – Word, Excel, PowerPoint, Outlook

156

Receptionist Resume Examples & Samples

Managing front desk in a friendly and professional manner, giving a first class service to all clients and colleagues
Answering general phone line, handling inquires and transferring calls
Meeting and greeting clients, offering hot and cold beverages, ensuring reception area is clean and tidy at all times
Organize and manage meeting room calendar, schedule appointments, administer all meeting cancellations, arranging refreshments when needed and ensure meeting room is tidy at all times
Effectively execute email responses
Handle all courier and car service bookings upon approval
Deal with all incoming and outgoing post
Ordering stationery and keeping kitchen and washrooms stocked, carrying out daily checks to ensure rooms are fully stocked
Liaising with cleaners to ensure office is always within standards, carrying out daily checks to ensure any issues are resolved as quickly as possible
Maintaining office expense database
Handling conference calls/video conference calls and assisting staff when needed
Taking minutes in all staff/team meetings and uploading to online filing system
Handling safety checks, maintenance issues and coordinating weekly/monthly maintenance, reporting back to line manager and getting approval when needed
Assist line managers in planning, organization and coordination of functions and special events
Organize and maintain all business contacts and folders
Filing, organizing and maintaining all documents both in local filing system and by utilizing online filing system
Bi-weekly review of open items and to do list
Ad hoc admin and miscellaneous duties as needed
Minimum of 6 months reception experience
High standards of ethics and confidentiality to handle sensitive information
Good knowledge of accounting systems and the generally accepted accounting principles
Good understanding of financial reports
Excellent interpersonal, written, and oral communication skills
Master in Microsoft Suite Word, Excel, PowerPoint, ical, and Gmail
Accurate data entry skills and keen attention to detail
Tech savvy preferred
Ability to derive, set, and achieve goals
Proven ability to prioritize workflow and multi-task
Work well independently and as a team member
Thrive in a high-paced cross-functional environment
Ability to examine documents for accuracy and completeness
Ability to understand and interpret policies and regulations
Equipment Operated
Standard office equipment including Mac computer, calculator, fax machine, copier, printer, telephone, smart phones, etc
Work Environment
Position in a well-lighted office environment

157

Receptionist Resume Examples & Samples

Greet clients and contact appropriate individuals
Answer and forward telephone calls promptly and professionally
Respond to client inquiries
Schedule branch meetings/presentations
Process catering requests
Maintain and coordinate calendars
Assist with preparation of materials for meetings and events
Arrange for outgoing couriers and the distribution of incoming courier items
Process purchase orders for office and kitchen supplies – monitor and maintain an adequate supply of each
Maintain up-to-date contact listings
Assist with occasional project work as assigned by Management Team
Perform a variety of administration functions including filing, word processing, and mailing
Assist with cheque deposits as needed
Retrieve messages from voice mail and forward to appropriate individuals
Ensure reception area is neat and orderly
Ensure copy room and kitchen are neat and orderly
Other sundry duties as assigned

158

Receptionist Resume Examples & Samples

The ideal candidate will feel comfortable working in a fast-paced environment
Attention to detail and excellent organizational skills are a must
The ability to work under tight deadlines within a team atmosphere will be essential for success in this position
Applicant must have the flexibility to cover either morning or afternoon shifts
Applicants must be dependable with a great attitude, have previous office experience, be proficient in Microsoft Word, Excel and Outlook, be able to lift or move up to 50 pounds, and have a valid driver's license

159

Receptionist Resume Examples & Samples

Knowledge
Good knowledge of accounting systems and the generally accepted accounting principles Good understanding of financial reports
Accurate data entry skills and keen attention to detail Tech savvy preferred
Ability to derive, set, and achieve goals Ability to exercise good judgment, show initiative and be proactive
Ability to multi-task Ability to problem solve
Equipment Operated: Standard office equipment including
Mac computer, calculator, fax machine, copier, printer, telephone, smart phones, etc

160

Receptionist Resume Examples & Samples

Maintains a log of the whereabouts of partners (e.g. vacation, meeting, lunch, etc.)
Schedules conference room and maintains daily logs
Provides relief coverage to other areas as the manager directs
Trains new employees and/or cross trains current employees on specific duties relating to the individual business area
Performs other duties specific to the individual business area, ie., addressing and stuffing envelopes for mailings, light typing, accessing information on the PC
Supports executives by completing expense reports, maintaining calendars, scheduling meetings, arranging travel, and other Executive Assistant duties

161

Receptionist Resume Examples & Samples

Greets Guests
Answers telephones, routes calls
Responds to general questions regarding station and promotional events
Prepares and assembles reports and presentations
Sorts and distributes incoming mail, prepares out-going mail
Maintains employee phone lists
Must be extremely punctual
Excels independently or in a team environment
Proficient in Microsoft Office Word, Excel, Outlook and PowerPoint
Problem solving ability and skilled in prioritizing detail-oriented
Ability to multi-task and handle pressure and deadlines

162

Receptionist Resume Examples & Samples

Answer calls and complete extensive screening so calls are put through to the correct individual or department, transfer incoming calls: takes messages when unable to complete calls. Approximately 40-60 calls per day
Call for repair service when the warning light on the board indicates some trouble in our switchboard equipment. Facilities Coordinator would be the primary contact
Greet outside visitors and advises the inside contact that their visitor has arrived
Transfer voice mail messages to individual telephone sets
Place broadcast message on the system when requested
Activate the emergency messages when necessary
Ensure the staff list is showing the correct extension and is kept up to date
When time permits, complete simple clerical jobs such as sorting and stuffing envelopes for other departments
Place calls to courier companies for pick-up, as well as signing for all incoming couriers
Coordinate courier billings, payments and departmental charge backs
Perform all announcements on the intercom system
Grade 12 with 3-5 years of switchboard/reception experience
Formal customer service course
Experience working in a computerized environment
Good command of English
Ability to deal with the public
Excellent customer service skills and the ability to deal with irate customers
Ability to work within a fast paced environment. 50-70 customers/visitors per day
Ability to operate MC Word, Outlook, Excel and other various software programs

163

Receptionist Resume Examples & Samples

Strong communication skills, proven experience with handling phone lines
Customer-service oriented
Proficient in Microsoft Outlook, Word, and Excel
Comfortable handling a high volume of responsibilities

164

Receptionist Resume Examples & Samples

Greet and check in visitors, members and answer inquiries. Direct visitors by maintaining directories as well as give instructions
Make sure reception area is presentable. Maintain safe and clean reception area by complying with procedures, rules and regulations
Maintain security by following procedures, monitor logbook, contact security if necessary
Make sure the supplies are stocked. Order, receive, stock and distribute office supplies. Maintain bookkeeping records of purchases
Assist with events, send out RSVP for events, set up reception area for events. May arrange appointments, greet participants and monitor logbook of attendees
Provides general office support with a variety of clerical tasks such as photocopying, faxing, filing and collating
Maintain and utilize website to provide visitors authorization to on-line access
Answer telephones console and transfer callers to appropriate person. Provide callers with information such as address, direction to the location, fax numbers, website and other related information
Receive, sort and forward incoming mail. Maintain and route publications. Coordinates the pick up and deliver of express mail services
Perform related duties as necessary

165

Receptionist Resume Examples & Samples

Exceptional customer service and communication skills
Attention to detail and ability to work both autonomously and within a team in a fast paced setting
Ideally, you will have previous experience in a similar role and have a high level of personal presentation

166

Receptionist Resume Examples & Samples

Experience with basic Microsoft functions
Able to type 40-50 wpm; have word processing/computer experience
Ability to work well with people

167

Receptionist Resume Examples & Samples

Ensure that guests have been properly signed in to the electronic visitor management system and executed the nondisclosure agreement electronically or manually
Maintain manual sign in sheets for any guests that were signed into the premises after normal business hours
Maintain professional appearance of building lobby or reception area. Maintain and distribute lobby materials such Pier 9 visitor brochures, safety guides, and workshop user information
Ensure reception computer and electronic visitor management system tablets are set up at the beginning of the work day and secured at the end of the work day
Report building issues to Facilities Department
Manage vendor and card key and/or photo ID system for building

168

Receptionist Resume Examples & Samples

Greet visitors and handle phone calls on external enquiries at the reception
Area
Coordinate meetings and serve staff/ clients in a professional manner
Handle courier orders, incoming and outgoing documents, general office administrative support
Coordinate office maintenance, stationery/pantry ordering and maintain the tidiness of the conference rooms and reception area

169

Receptionist Resume Examples & Samples

Welcome and greet clients and visitors
Manage incoming calls, enquiries via phone and email and refer clients to revenant staff
Take clear and detailed messages for an absent staff member or client
Maintain an accurate and up to date record of visitors and requests at the reception counter
Coordinate office maintenance including ordering of catalogues, leaflets and brochures as necessary
Handling incoming and outgoing documents
General office administrative support
Exceptional client service skills and communication skills. Fluency in English and Mandarin is a must
Strong interpersonal skills with a pleasant, friendly personality
Be enthusiastic and flexible to undertake a wide range of tasks
Reliable, punctual and able to think on their feet and provide solutions
This position will require regular weekend work with prior notice

170

Receptionist Resume Examples & Samples

Handle all incoming telephone calls / enquiries promptly giving a warm, courteous welcome and using the agreed salutation
5 hr per week 9 – 3 Monday to Friday
Ability to communicate effectively both verbally and in writing is essential
Must have sound numerical skills
Ability to operate calmly under pressure

171

Receptionist Resume Examples & Samples

Maintain weekly planner for all employees of the National Office
Associate's Degree required
Bachelor's degree (business or related field) preferred
Three to five years of experience in a professional service setting required

172

Receptionist Resume Examples & Samples

Answer incoming phone calls and route them to the appropriate parties in the firm
Welcome and greet guests, vendors and employees; answer questions and direct them to waiting area and conference rooms
Log-in guests and issue identification badges to maintain security
Track and assist with meeting and conference room scheduling
Provide administrative support to various departments as needed
Maintain a clean Reception area
Assist with various administrative projects and tasks
Previous experience as a Receptionist with a professional firm; multiple line telephone systems preferred
Supervisory and/or training experience a plus
Excellent communication skills and phone etiquette with a client focus
Mature, polished and professional presence and disposition
Positive attitude with a friendly and upbeat demeanor
Punctual, dependable and reliable
Ability to maintain confidentiality and interface with all levels of personnel
Proficiency with Microsoft Office including Word, Excel and Outlook

173

Receptionist Resume Examples & Samples

Answer telephones and place calls quickly and efficiently using a multi-line telephone system
Greet clients and visitors upon arrival to the office in a professional and friendly manner
Determine nature of business and announce visitors to appropriate personnel
Provide support to various aspects with tasks related to A/P & A/R
Miscellaneous Administrative duties
Solid receptionist skills and the ability to multi-task
Working knowledge of computers (MS Word, Excel, etc.)
LI-LF

174

Receptionist Resume Examples & Samples

Receives and routes incoming calls to their appropriate destination utilizing the switchboard console
Maintains a clean and presentable area in which to greet clients, both internal and external
High school diploma required. Prior switchboard/receptionist experience preferred
Prior financial industry experience preferred
Ability to handle difficult clients and situations

175

Receptionist Resume Examples & Samples

Brand ambassador for all visitors to the kate spade new york HQ office
Swiftly communicate when guests have arrived so they do not have a long wait
Act as a hostess, provide drinks to guests
Communicate with all visitors and associates in keeping with our brand core values
Provide warm, gracious greeting, and exceptional service and responsiveness
Represent the brand every day by wearing the product (clothing allowance)
Maintain a neat, clean and fresh reception area at all times - reception desk, credenza, coffee table, flowers, coat closet organization
Routinely check bathrooms to ensure all is in order
Routinely check market kitchen
Coordinate and oversee showrooms
2X per day, check the showrooms to ensure all is in order; once before leaving
Alert office services staff if there is an issue
Coordinate appointments via microsoft outlook
Field incoming phone calls in a timely manner - gracious and warm, demonstrating discretion
Refer all press inquiries to PR
Assist with all HQ events - prep and clean up: market, business reviews, PR events
Provide backup admin support to an executives when needed
Update and send out the HQ phone list - once per month
As requested by HR or the leadership team, communicate via the intercom
Assist with breakfast and lunch during market - provide some direction to temporary associates
Manage magazine and newspaper subscription service for corporate employees using cSubs
Check AED (automatic external defibrillator) machines throughout office daily and submit logs at end of month
Fire Safety/EAP Warden for floor in event of emergency/fire
Submit building work orders via building system
Daily schedule: 8:30am-6:30 M-Th with a 1 hour lunch break, 8:30-1:30 F
Prior experience in the fashion or retail a plus
Proficient in excel, word and outlook; comfortable using a mac
Ability to multi-task in a busy office environment
Ability to interact with multiple departments and interact with employees at all levels
Must present a polished, professional image at all times
Understanding of Kate Spade & Co

176

Receptionist Resume Examples & Samples

Answer telephone, screen and direct calls
Provide information to callers
Greet persons entering organization
Ensures knowledge of staff movements in and out of organization
Maintain appointment diary either manually or electronically
Organize meetings
Requires excellent organizational and problem-solving skills
Must have strong interpersonal skills, maturity and good judgment
Demonstrates a positive can-do attitude
Must be able to effectively communicate and interact with a diverse range of individuals including other senior management personnel
Must be thorough and detail oriented
Strong computer skills a must, especially in Excel
Be proficient and able to multi-task

177

Receptionist Resume Examples & Samples

Native level Cantonese as well as a good command of written and spoken English
Excellent telephone manner and communication skills
Independent, responsible, with a proactive and energetic attitude and excellent interpersonal skills
Previous admin experience an advantage
Strong PC skills, notably Word & Excel
Must have HKID. Unfortunately, we are not able to sponsor a work permit for this role

178

Receptionist Resume Examples & Samples

All reception duties
All incoming and outgoing mail duties
Maintain daily operations of the phone, main photocopier and fax; ensure equipment is stocked with necessary supplies
Maintain visitor and contractor files; safety orientation and WSIB documents to be updated on a regular basis
Maintain PPE (Plant Protective Equipment) for all visitors, ensure adequate levels at all times of safety glasses and ensure the cleanliness of the stock that is being presented to our visitors
Organize special luncheons through request process
Travel Arrangements (includes flights/hotels/car rentals)
Update phone list
Responsible to distribute employee list through Fire Evacuation
Ensure that reception area is neat and tidy at all times
Production data entry and DT tracking (CMI) from production sheets
Archiving production documentation weekly through scanning process
Purchase requisitions
Backup for Urgent P.O.’s in the absence of Purchasing Agent
Maintaining Fast Response tracking sheet along with attendance
Fast Response board
Maintain PSR for EHS Dept
Update training matrix as per TS16949
Comply with legislative requirements including but not limited to Section 28 of the Occupational Health & Safety Act
Use or wear equipment, protective devices or clothing that Pullmatic Mfg. requires to be used or worn
Report hazards to your supervisor/manager that you are aware of
Will not operate any thing or work in a manner that may cause danger
Ensure TS16949 and ISO 14001 compliance
Follow guidelines, systems and rules as set out by your employee handbook and company policies
Keep your workplace clean and tidy at all times
Minimum secondary school diploma
1 year experience in front reception capacity
Excellent documentation and organizational skills
Excellent attendance and timekeeping habits
Excellent English language communication skills (both verbal and written)
Working knowledge of TS16949 and ISO14001 systems
Computer literate: Microsoft Office and Outlook

179

Receptionist Resume Examples & Samples

High School Diploma or equivalent; some college preferred
Two years of related experience preferred
Excellent interpersonal skills and focus on the customer
Able to multi-task and stay calm under pressure
Strong organizational and time management skills; detail-oriented
Must have the ability to compose emails and other written documentation clearly and concisely
Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands. The employee must have the ability to lift and move items up to 15 pounds. Employee must have the ability to see written documents, computer screens and to adjust focus
This job is performed in a temperature controlled office environment

180

Receptionist Resume Examples & Samples

To ensure the Reception operates in a professional manner within the agreed operating hours
To manage all incoming calls to the Head Office in an efficient and business like manner
Receive, log and announce all incoming visitors to the site
Booking of taxi's and advising of arrival as appropriate
Ensure that there is effective communication between external sources and internal contacts thus ensuring minimal disruption to company activity
Ensure incoming/outgoing/internal post is sorted promptly
Prepare and arrange collection of mail for courier service
Provide a response service for all photocopiers, orders and replace consumables
To monitor and control a concierge service from reception
Knowledge and experience of operating a busy commerical reception
Working knowledge of IT systems including word processing, spreadsheets and e-mail
Good professional customer service experience
Computing skills
Experience of working in a busy reception
Relevant experience of customer service

181

Receptionist Resume Examples & Samples

Reception of visitors
Managing and handling incoming telephone calls and corespondence
Arranging business trips to office colleagues ( booking flight, trains, bus tickets, hotels, visas)
Servicing and keeping meeting rooms in order
Assisting to office administration staff (HR, purchase controllers, accounting)
Assisting in organizing corporate events
Other administrative tasks
Other help on request

182

Receptionist Resume Examples & Samples

Ideal candidate must present a professional and friendly image, excellent verbal and written skills, and be detail oriented
Candidate must also be a self-motivated individual that shows initiative to go the extra mile
Entry level position with possible advancement within the company
Proficiency in Windows environment with working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

183

Receptionist Resume Examples & Samples

Providing a reception service to all visitors arriving at the offices (including dealing with post/deliveries/enquiries etc)
Responsibility for organising meeting rooms at offices including the supply of refreshments where external guests are in attendance
Set up all meeting rooms including the meeting room calendars
Fulfil the direct administration needs of members of the Operations team to include administration support, telephone call/email handling, and filing, reporting information and ensuring that all administration is maintained and managed on a day to day basis
Handling incoming and outgoing telephone calls courteously and promptly, providing appropriate information as required. Taking calls for Wembley Park office as necessary. Taking and leaving messages as appropriate
Assist Wembley Park PAs/office manager in co-ordinating meetings, producing agendas and minutes, site visits, arranging hospitality and administration as necessary
Assist in drafting, editing and typing various types of correspondence, ensuring the final documents are presented accurately and in the most professional way
As and when required provide support and administrative cover within the company for both Wembley Park Limited and other group companies
Undertake additional relevant duties which fall under the general scope of the role, as directed by your Manager, raising any issues with capacity so they can be properly managed
Participate in the full year and half year Performance Development Review process as reviewer and review, meeting the standards and timescales required by the Company
At all times ensure that your understanding and skill level regarding the Company's IT systems are up to date, as applicable to your role. Undertake IT training as required to ensure full and proper use of the available technology
Work within the Company's policies and procedures, governance framework and standards, as detailed in the Company handbook
Remain knowledgeable about Group activities, benefiting from all forms of internal communication provided and acting as a positive ambassador for the Company at all times
Use materials and resources effectively and efficiently to minimise waste and consider the impact of potential actions on the environment before taking business decisions
Previous receptionist / administrator experience in a busy office environment
IT literate with intermediate to advanced level Word, Powerpoint, Outlook and Excel skills

184

Receptionist Resume Examples & Samples

Act as initial point of contact on behalf of Prudential Asset Resources. Welcome visitors, determine nature of business, and announce as appropriate
Answer incoming telephone calls; determine purpose of caller, and forward calls to appropriate personnel or department. Incumbent will need to be able to assess the urgency of incoming calls and act appropriately
Answer questions about organization and provide callers with address, directions, and/or other information
Monitor visitor access and issue visitor badges
Handle accounts payable reimbursements
Complete certified mail process
Complete miscellaneous special projects upon request
Assist with conference room configuration/setup and manage conference room reservations (review and approvals)
Act as backup to mailroom staff (functions include mail delivery, sorting, mass mail outs, maintaining coffee bars, etc)
Receive, track, and send courier packages
Proficiency at Microsoft Office applications (Word, Excel, and PowerPoint), and Lotus Notes
Excellent interpersonal and communication skills with proven ability to provide superior customer service
Discretion required in handling highly sensitive and confidential information in a respectful manner
Strong organization skills with the ability to multi-task in a fast paced environment
Strong initiative and good judgment
Solid partnering skills and team player a must
Strong editing and proofreading skills
Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work
Ability to work well with other administrative and professional staff
Flexibility to work overtime on an as needed basis is required

185

Receptionist Resume Examples & Samples

Answer incoming calls and handling multiple telephone lines in a fast paced working environment
Administering visitor security and day passes
Administering front desk operations
Greeting visitors and vendors
Assisting with office meetings, functions and events
General administrative support as needed
Controlling office equipment and supplies
Administering company directories
Administering company calendar
Represent the brand and utilize the PUMA 4Keys (Fair, Honest, Positive, Creative) in all decisions, actions, processes and practices
High-school diploma required
Proficiency in Microsoft Word, Excel, Powerpoint, and Lotus Notes
Must be enthusiastic and possess a positive attitude

186

Receptionist Resume Examples & Samples

2-5 years of experience as a Receptionist
Proficiency with Microsoft Office programs
Ability to type 50 words per minute $

187

Receptionist Resume Examples & Samples

1 year clerical/administrative experience
Proficiency with Microsoft software (i.e. word, excel, & PowerPoint)
Proven dependability regarding punctuality and attendance
Operate a multi-line phone system, route calls to appropriate department/personnel
Greet & screen all incoming station guests/visitors
Process incoming/outgoing mail and package delivery

188

Receptionist Resume Examples & Samples

Open the office and greet/direct all clients and visitors
Answer all general incoming telephone calls and route them appropriately
Responsible for Facilities maintenance, which may include, but not be limited to ordering supplies and refreshments, up keeping the appearance of the conference rooms, sorting/distributing mail, and handling any facilities/building related issues
Complete and submit expense reports for department
Review and code monthly invoices for processing
Work directly with Human Resources Manager on ad hoc projects
Assist in various administrative and production duties as assigned

189

Receptionist Resume Examples & Samples

Handles incoming calls from clients and potential customers
Greets visitors, answers questions and directs them to the appropriate individuals
Taking messages when required
Receives and distributes correspondence
Performs additional clerical tasks (conference room booking, invoices checking)

190

Receptionist Resume Examples & Samples

Greeting visitors and directing them to the correct person or department
Diary management using Outlook
Support to HR & Facilities
Contact the business park maintenance team when required
Managing the visitors book and giving out security passes
Answering enquiries in person, by phone and on email
Providing or sending out information
Managing a room booking system
Managing taxi bookings for visitors
Providing refreshments
Keeping the reception area tidy
Keeping the stationery room tidy
Processing local and international post & packages
Dealing with dry cleaning requests
Review and update staff telephone and email lists on a regular basis
Fire warden duties (training to be provided)
Other ad hoc duties as required
Self-motivated and able to take initiative to work on their own and without guidance
A friendly, welcoming and confident personality, with a professional approach
A smart appearance
Professional standard of personal presentation
Excellent spoken and written communication skills
Able to convey straightforward information clearly and accurately in writing and orally
The ability to stay calm under pressure
The ability to be polite but firm when dealing with difficult, impatient or upset people
Comfortable with working in a multicultural environment
Willing to learn and try new ways of working, and also to suggest improvements to our reception service
Proven reception and administration experience
Highly competent in Microsoft packages (Word, Excel, PowerPoint) and email systems (e.g. Outlook)
Following safety and security procedures, and putting them into effect
Confident to use office equipment such as switchboards, fax machines and photocopiers

191

Receptionist Resume Examples & Samples

Answer phones and operate switchboard / route calls
Answer general inquiries about company
Maintain employee and department directories
Collect and deliver parcels / manage requests for messenger service
Distribute building ID cards to temporary staff
Perform light administrative duties (data entry, filing, scanning, faxing, label/envelope making, etc.)
Help with various projects as needed by the team, as primary responsibilities allow
Assist and provide coverage for Meeting Room Coordinator with the management of meeting room areas as needed as follows
Professional, poised, polished
Articulate
College educated preferred
Multi-task
Proficient with Outlook, Word, and Excel preferred
2-3 years of experience as a receptionist/hostess

192

Receptionist Resume Examples & Samples

Welcome and greet guests with appropriate manners
Ensure office security, manage the storage room and keep record of parcels
Support on maintenance service, PO management and billing consolidation
Follow-up on staff purchase / logistics and cash consolidation
Assist in fixed assets creation and disposals follow up
Provide other administration and clerical support

193

Receptionist Resume Examples & Samples

Must personable, polished, and possess excellent customer service skills
Must be punctual and dependable
At least 1 year experience as a receptionist or in a retail environment strongly desired

194

Receptionist Resume Examples & Samples

Develop customer satisfaction through accurate and pleasant verbal
Demonstrates good interpersonal and communication skills
Prior customer service or financial services preferred but not required
Average computer skills
Clerical Skills
Telephone etiquette skills
Cheerful personality

195

Receptionist Resume Examples & Samples

Order general office, paper and kitchen supplies
Stock, maintain and monitor binding room materials, including; ensuring paper is stocked at every printer and fax machine
Collection and distribution of incoming and outgoing mail, including distribution of received faxes (incoming and outgoing)
Handle and execute the ordering and set-up of client lunches
Responsible for the filing and organizing of prospectuses
Expected to communicate with Office Manager about office cleanliness, phone communication and any office concerns, questions or comments
Liaison for all office communication. The “go to” person who should always be in the know in terms of office matters
Complete special projects and assignments in a thorough, accurate and timely manner
Proactively identify operational risks/ control deficiencies in the business
Associates degree
Familiar with MS Office applications
Courteous and professional demeanour
Good organization and follow-through skills

196

Receptionist Resume Examples & Samples

Greet and log all visitors that enter the building
Log any packages that come into the Front Desk
Answer and route all calls coming into the main line
Assist Communications Department with designated duties as assigned
Maintain familiarity with product lines to assist Customers in placing orders and provide information on all Bible, book, audio, DVD, digital, and Bible Cover publications
Process fax, email, and written mail orders within 24 hours; inquiries, and correspondence as assigned within 48 hours
Receive, analyze, and resolve all phone inquiries and/or issues from Customers in accordance with HCCP policies and procedures, including shipment tracking, backorders, pending orders, shorted, damaged, or defective products
Receive and direct input of all Customer and Sales personnel orders and respond to inquiries regarding stock status, discount, shipping methods, returns issues, and promotions
Process markdowns and Point of Sale (POS) credits as approved by Sales
Maintain familiarity with current sales specials and assist Customers with promotional orders
Route new account requests
Research chargeback claims, provide Proof of Deliveries (POD), etc
Generate pick-up tags for returns
Understanding of computer applications for information and resolution of Customer needs
Provide accurate Customer feedback regarding products and services
Communicate effectively with internal and external Customers and Customer support staff
Provide assistance/support to other areas of the business
Detail oriented/organized
Ability to work independently and in a Team
Ability to work in a fast paced and quickly changing work environment
Excellent typing and 10 key skills
Ability to prioritize and multi task
Computer skills, Microsoft Office, excellent written and verbal communication skills

197

Receptionist Resume Examples & Samples

Serving customers/responding to requests made in person
Welcomes clients and visitors by greeting them, in person or on the telephone; transferring calls; answering or referring inquiries in a courteous, efficient and professional manner
Helps potential clients by screening type of inquiry; transferring call to those concerned
Maintains reception areas by straightening up; requesting help for general branch-related issues and maintenance; telephone equipment
Coordinate client rooms and boardroom for reservations and presentations
Tracking inventory of and ordering office supplies, stationary and other related tasks
Support branch management in administrative functions and new employee set-ups
General reception duties
Excellent written and oral communication skills in French, English
Exceptional attention to detail in all aspects of job duties
Minimum 5 years’ experience in a similar role
Warm and hospitable personality
Financial industry knowledge is an asset

198

Receptionist Resume Examples & Samples

To handle the switchboard for all incoming and transfer calls, faxes and the distribution of messages to all employees
To ensure a high level of hospitality to all guests according to the adidas Group culture
To maintain archive of all reception related documents and to ensure that they are up to date
To manage incoming and outgoing business related mail correspondence
Responsible for ensuring that the showrooms are being set-up properly for all scheduled meetings
To deal with all necessary courier services inbound and outbound
To update the courier tracking sheets with the dispatch of shipments
To ensure efficient back-up to the facilities & services specialist while on leave/vacation
Outlook: Basic
Word: Advanced
Excel: Basic
PowerPoint: Basic
Arabic: Fluent

199

Receptionist Resume Examples & Samples

Answer and screen a high volume of incoming calls, excellent phone etiquette and sense of discretion required
Work closely with Yelp security on a day to day basis
Also with Facilities to help support events and day to day operations of the office
Greet visitors upon arrival and create visitor name tags
Maintain visitor spreadsheet
Process daily incoming and outgoing mail
Handle time-sensitive materials & issues in an appropriate manner
Work closely with property management for all building regulation requirements
Perform other administrative tasks as assigned

200

Receptionist Resume Examples & Samples

Answer main company phone extensions; transfer or re-direct calls as needed without divulging employee phone number or e-mail information
Maintain list of phone extensions and send out via email staff on regular basis
Turn on TV’s in Reception area at start of shift. Report any A/V problems
Read corporate and other intercompany press releases and become familiar with inter-company intranet site The Backline/B-Side weekly
Answer basic questions regarding the company. Instruct guests on how to submit songs, artist packages, and other correspondence. Direct inquiries and complaints to the appropriate divisions
Greet visitors, have them sign guest book, ascertain names and organizations represented, notify appropriate employee of visitor arrival
Provide guests with Wi-Fi password as needed
Implement company security policies with visitors and employees
Update receptionist manual as necessary. Information should be detailed and user friendly for use in the event that a temporary employee or colleague is called to cover a desk
Maintain general tidiness of reception area. Request assistance from Cleaning Crew or Maintenance as necessary
Make and monitor conference room reservations, and provide information on room amenities. Advise employees of alternates to conference rooms if the one originally requested is unavailable
Assist with evacuating employees and guests from the floor during routine building fire drills
Notify manager or facilities coordinator of any building related circumstances, i.e., janitorial requirements, roof leaks, burnt out lights
Provide administrative assistance as needed, i.e., updating spreadsheets, organizing invoices, etc
Special projects as assigned by department management
General computer skills and a working knowledge of Microsoft Office, including Word and Excel
Must possess ability to handle strong and varied personalities with courtesy and tact
Strong work ethic; high attention to detail

201

Receptionist Resume Examples & Samples

Working knowledge of Microsoft Office Programs
Prospective candidate should have the ability to exercise judgment and operate independently
Employee must have the ability to sit at a desk for a minimum of 7 hours a day and complete tasks requiring repetitive use of hands. The employee must have the ability to lift and move items up to 30 pounds

202

Receptionist Resume Examples & Samples

Able to demonstrate a professional and organised approach to the role
Logical thinker, able to spot errors and resolve queries
Able to deal with interruptions, work to deadlines and prioritise
Strong relationship skills – able to build and maintain rapport with guests

203

Receptionist Resume Examples & Samples

Answers incoming calls during working hours - Logging overnight calls from General Mailbox and returning calls when appropriate or direct to appropriate department
Responsible for handling all calls of the Executive Producer and a backup to the Executive Assistant
Works with building office/security - responsible for daily visitor entries and ensuring that only registered guests are present in the Big Ten Network’s suite
Greets all visitors/guests and alerts appropriate employees of their arrival
Communicates all building related programs and changes (i.e. Liaison with building office (security, janitorial services, special events, shuttle bus)
Handles all property pass requests
Works with HR Coordinator on executing staff & employee relations events (ex. all staff meeting, Live Big event, Flu shots, Halloween party, Breast Cancer Awareness, Season Kickoff)
Manages office bulletin boards and contribute to the weekly Office Insider
Processes incoming and outgoing mail - Sort and distribute USPS mail
Processes overnight packages and mail
Maintains postage meter and mailboxes in copy room
Researches and tracks all shipping
Orders office and break room supplies for main office areas and human resources/finance
Receives and stocks Staples and Aramark shipments
Orders company stationery and envelopes
Schedules service repairs for copiers, faxes, coffee and water machines and other office repairs
Reconciles PCard
Books travel for all VIP guests, recruiting candidates, and minimally for talent - Works with internal staff on travel related questions or issues

204

Receptionist Resume Examples & Samples

Answer telephone calls promptly and professionally
Scan and transfer telephone calls in accordance with the specified process
Warmly greet visitors, guide them to seat, and provide drinks
Make sure that all visitors are put on “Visitor Badge” and not go around the office without escort
Receive and sort mails, express documents, and parcels
Manage express cost
Take care of office environment and maintenance
Reserve (domestic & international) hotels and tickets for Zegna employee (including store customer advisors) and visitor, and ensure all bookings align with company policy
Order and distribute office stationary , as well as make distribution records
Responsible for office supply purchase, record (stationery, office consumable, office equipment etc). Ensure all office supply keep proper inventory
Order business cards upon approved request
Coordinate with company car pool
Prepare and record related monthly payments
Update company telephone list, store telephone list and other Zegna office information
Tidy and maintain the reception area and Admin storeroom
Other tasks assigned by line manager
College degree and above with 1+ year relevant experience preferred. Excellent fresh graduate is also welcomed
Solid knowledge of administrative and clerical procedures with customer-oriented attitude
Good communication skills in English, experience with foreign staff preferred
Attention to detail, patient and proactive attitude
Good team work spirit

205

Receptionist Resume Examples & Samples

Meeting and greeting all visitors and clients in a professional manner
Utilise company switchboard (Avaya console switchboard) and take calls
Booking taxis and occasional couriers
First point of contact for our Business Centre
Meeting and greeting brokers
Assisting brokers with the Quest queuing systems (registering and logging in)
Locating underwriters if necessary
Booking meetings rooms in the Business Centre
Check all meeting rooms on the ground floor every day for tidiness and cleanliness and report issues to the appropriate department
Meeting Room Bookings
Booking meeting rooms utilising the Condeco system
Liaising with Catering and Building Support
Booking Video Conferences on Tandberg system
Check and follow up incomplete bookings (catering, equipment…)
Administrative duties: chauffeur bookings, AMEX travel profile, purchase orders, travel expenses
Carry out other administrative duties as role evolves

206

Receptionist Resume Examples & Samples

Responsible for opening and closing the front desk area; ensures that all lobby and outside doors are locked properly at end of day
Handles all incoming phone calls; screens for some executives
Greets and ID’s all walk-in traffic and assures that all guests have badges and properly sign in
Distributes incoming and outgoing mail, including applying postage to mail (USPS, FedEx)
Orders and distributes office supplies, business cards
Assists departments with copying personnel files and other miscellaneous tasks including
Excellent interpersonal, communication (oral and written) skills are required
Well-versed with phone systems
Computer proficiency in MS Office Suite, Excel, and PowerPoint is preferred

207

Receptionist Resume Examples & Samples

Prior experience as a Front Desk Receptionist
Friendly and outgoing attitude
Exceptional phone school

208

Receptionist Resume Examples & Samples

Possess a professional phone voice - good communication skills
Possess excellent Customer service
Possess great computer skills - excel, Microsoft, internet searches
Possess good letter writing skills
Have a high School diploma
Be able to pass a pre-employment drug test
Be able to pass a background check

209

Receptionist Resume Examples & Samples

2+ years of Reception / Administrative experience
Advanced knowledge of Microsoft Office products
Fluent Portuguese or Spanish

210

Receptionist Resume Examples & Samples

Greet and act as BCG liaison with vendors and guests
Answer multi-line phone system, direct calls, take messages
Prepare outgoing mail, USPS or Fed Ex
Maintain conference room/bridge schedule
Assist Office Manager in coordinating special office events
Assist senior management with correspondence, photocopying, scanning, binding or other administrative duties as needed
Maintain office supply and kitchen inventory
Maintain common/reception space
Assist senior staff with special projects as assigned

211

Receptionist Resume Examples & Samples

Providing a reception service to all visitors when arriving
Responsibility for organising meeting rooms,
Handling incoming and outgoing telephone calls
Assist in drafting, editing and typing various types of correspondence
Undertake additional relevant duties
Previous receptionist / administrator with complex booking system experience in a busy office environment
Expert in ordering, receiving and maintaining office supplies
Well versed in managing guests book and issuing security passes
IT literate with intermediate to advanced level Word, PowerPoint, Outlook and Excel skills
Cheerful, welcoming personality

212

Receptionist Resume Examples & Samples

Reception / Switchboard / Courier services
Assist the F&S manager with the following
Overflow travel
Internal office events / CSR activities
Allocation of parking bays and access cards
Purchasing required items for the office – sundries / furniture
Ad hoc admin
Maintain archive of documents related to Facilities Management
Manage all office maintenance queries and liaising with the respective vendors
Manage all internal catering and conferencing with the assistance of the tea lady
To provide the necessary support to all employees regarding any office enquiries e.g. office supplies, office space, furniture, fleet, IT equipment (in cooperation with IT) etc
To ensure the cleaning standards around the office are being met in cooperation with the Cleaners / F&S Manager
Switchboard experience
Proficient in MS Office - Word and Excel
Customer focus
[4] years of overall work experience in [reception / office administration]

213

Receptionist Resume Examples & Samples

Answer telephones, greet guests, and performs clerical duties to support the daily business activity of the location
Provide the first line contact for all external guests at the corporate office
Represents self and UBS positively when communicating with clients
Handle all incoming calls and direct them to the appropriate person; take messages as required
Greet vendors, customers, job applicants, and other visitors utilizing exceptional customer service skills
Tracks client appointments, greets clients and visitors, notifies client advisor, and makes guests feel welcome and comfortable in the reception area and meeting rooms
Day to day administration: Monitors daily/weekly office schedule to best direct client inquiries
Phone coverage. Ordering Supplies. Ensure the appropriate team member is notified in a timely fashion when guests arrive
Ensure visitors and guests sign in the visitor log.Back up for the Office Administration

214

Receptionist Resume Examples & Samples

Monitor visitor access and maintain security awareness
1-2 years of administrative experience required
Strong computer skills; MS Office (Outlook, Excel, Word)
Must be able to work well under pressure, have a friendly and professional demeanor and the ability to maintain positive working relationships with coworkers,
Must be detail-oriented, organized and accurate
Must be able to work well under pressure, have a friendly and professional demeanor and the ability to maintain positive working relationships with coworkers, visitors and subscribers

215

Receptionist Resume Examples & Samples

As the first point of contact for the visiting public and guests, represent the company courteously and professionally
Answering and directing phone calls
Ensure all visitors and guests are professionally received. All guests with appointments will be directed to their hosts promptly and be made comfortable while waiting. Unannounced visitors will be handled appropriately
Maintain the reception area and conference rooms to be presentable, welcoming, clean and safe
Assisting with clerical and administrative duties, as requested
Preparing outgoing mail (USPS, Fed Ex, UPS) and distributing incoming mail
Purchasing office and kitchen supplies
Coordinating onsite and offsite events as needed
Provide input and feedback on developing and refining reception procedures and improving the guest experience, this includes safety and security policies
Maintain a level of emergency preparedness by maintaining emergency telephone contacts directory and building security contacts
Coordination of food and beverages for lunch meetings
Other duties as directed by management

216

Receptionist Resume Examples & Samples

Greet visitors/clients. Follow security procedures for registering visitors, suppliers etc
Assist with scheduling and preparing meeting/conference rooms
Perform clerical duties, order pantry supplies, maintain corporate gifts inventory etc
Answering of internal phone calls
Maintain neat appearance of the reception area, meeting/conference rooms and other common areas
Performs other duties where applicable

217

Receptionist Resume Examples & Samples

Bilingual Spanish-English
Minimum of 2 years office and clerical experience in a fast paced environment
Excellent communication skills and phone etiquette
Must be proficient with MS Office Suite including Word, Excel and Outlook
Outgoing, extroverted personality
Ability to work with a variety of individuals with varying personalities
Ability to multi-task and prioritize responsibilities
Routine administrative work as assigned
Must be capable of utilizing the internet to complete daily tasks
Ability to maintain confidential and personal information required
Proven attention to detail and accuracy
Must be a quick learner
Understanding of financial industry is an asset but not required

218

Receptionist Resume Examples & Samples

CPR/AED/First Aid certification
Must be 16 years of age
Must be available for early morning shift, at least one day a week
Proficiency using computer applications

219

Receptionist Resume Examples & Samples

Coordinate the shipment and storage of production and remote operation equipment
Monitor and keep record of external and internal shipments and mail. When necessary, establish communication with shipping carriers of couriers to ensure timely arrival
Make photocopies, send faxes, shred documents
Maintain general office tidiness
Ability to work flexible hours
Ability to lift and move 50 pound boxes
Ability to properly hang items on office walls

220

Receptionist Resume Examples & Samples

Greets clients and visitors and determines their needs. Notifies appropriate personnel of visitor needs, routing visitor to appropriate area
Performs a variety of administrative duties, such as calendar management, organizing files, submitting T&E, make travel arrangements as needed
Answers phone and transfer accordingly in a timely manner
Schedules, coordinates and assists with meetings and telecom equipment for all conference rooms
Accepts packages and notifies employees in a timely manner
Supervises and schedules back-up reception coverage
Provides back-up to other administrative staff as needed

221

Receptionist Resume Examples & Samples

Receive and welcome all visitors to reception. To create a favorable impression of the company through provision of a friendly, helpful and welcoming initial contact to all visitors and staff. Ensure procedures are followed to contact a member of the relevant department if their host proves unobtainable
Ensure that telephones are answered in a professional and timely manner and customer inquiries are dealt with in accordance with service standards and within agreed response times
Issue all visitors and vendors with a visitor badge, ensuring their names and details are correctly spelled and logged into the visitor book or system
Resolve any problems or complaints. Aim to handle all queries within the bounds of own knowledge and experience but equally make appropriate decisions about when to escalate issues upwards
Ensure the reception area is kept neat and tidy. The desks must be free from clutter and the seating area regularly tidied and cleared of rubbish
Endeavour to support the team in requests to undertake additional hours or assist with cover in the absence of other reception staff
Assist in training of new members of staff and offer coaching and guidance
Undertake any other appropriate duties as required by the client or your manager
Provide a customer focused service and engender positive client and colleague relationships
Comply with Macro process and procedures at all times
Prepare conference rooms and meal set up for meetings, clean up post meetings
Coordinate client meeting room bookings and ensure all requests are incuded on conference room calendars
Work with team in addressing facilities helpdesk tickets. Ensuring timely action on requests assigned to you and prompt closure of tickets
Provide basic administratiave support (i.e. mailings, vendor invoices, etc.)
Provide backup assistance with mail function
Serve as gatekeeper for office; monitor/screen unauthorized callers/visitiors
Adherance to office hours 8:30am-5:00pm
2 It may be necessary for employees to work on a variety of projects from time to time, which are managed by different senior managers. In such cases they will take due direction from the senior manager concerned for each individual project
3 The line manager is responsible for setting mutually agreed objectives, undertaking regular reviews and a formal annual performance appraisal

222

Receptionist Resume Examples & Samples

Answering telephones, transferring calls, taking messages
Meeting and greeting clients
Ensuring that reception/kitchen/meeting rooms are tidy at all times
Arranging couriers
Answering and forwarding phone calls
Screening phone calls
Sorting and distributing post
Provide word-processing and secretarial support
Coordinate the repair and maintenance of office equipment
Provide admin assistance to Personal Assistant's
Process Cash/Credit Card Expenses
Word doc editing/formatting
Provide admin assistance to Finance Team
Processing payments

223

Receptionist Resume Examples & Samples

As the first contact of our company, the receptionist should meet and greet customers in a courteous and professional manner
Work with outside deliverymen and couriers deliveries to offer effective deliveries
Work with various department Administrators for effective use of conference rooms bookings or other Admin services, if needed
Assist parcels/documents recipients to receive the items effectively
Work internally within Admin Department to assist office duties
Assist the traveler to communicate with the travel agent
Handle ad-hoc assignments and other duties

224

Receptionist Resume Examples & Samples

Greets clients, filmmakers, creative staff and executives in a professional and efficient manner
Answers phones for executives within Worldwide Marketing, International & Domestic Distribution as directed
Assists executives with office coverage as requested
Assists identified executives within WW Marketing, International and Domestic Distribution with overflow work including data entry, sorting, filing, archiving, research projects, special assignments, internet projects and scheduling as necessary
Coordinates the building’s conference room calendars and scheduling meetings
Assists in meeting coordination: scheduling conference rooms, ordering food, set-up/clean-up of food, meeting agendas
Coordinates courier service: pick-ups, deliveries, signatures as needed, advise recipient(s) of delivery in a timely manner
Sends and receives emails and faxes as directed
Creates correspondence, documents, labels, etc. as directed

225

Receptionist Resume Examples & Samples

Responsible for answering telephones calls in an effective and professional manner
To handle all Client suit, Video Conference, Project room booking and manage all the internal room booking through the ERS system
Hours of work: 7.3 hours per day, Thursdays and Fridays and every 2nd Wednesdays on a rota system covering hours between 08.00am to 17:45hrs. Flexibility is required
To support the local CBS team any way we can
To collate all reception and hospitality statistics and forward to the Reception Manager on a weekly basis

226

Receptionist Resume Examples & Samples

Receives & distributes mail and packages
Position answers incoming telephone calls and directs them appropriately
Maintains professional demeanor in dealings with guests and all levels of
Internal personnel
Greets, assists, & announces all visitors
Primary backup to Senior Executives when assistants are out and provides
Backup support and clerical/secretarial assistance to the administrative support
Staff at the reception desk as initiated/required
Coordinates with administrative staff for coverage of lunch & breaks
Responsible for maintaining 100% coverage of desk during working hours
Ensures that all appliances (TV, coffee machine, etc…) in conference rooms
And kitchen are turned "off" every evening before leaving for the day,
And conference rooms are organized
Maintains, updates, & distributes internal Telephone Directory for the division
Assists various departments within division with special projects as requested
Reviews & distributes misdirected mail for division
Assists department coordinator with miscellaneous tasks as needed
Handles scheduling of conference rooms and ensures the conference rooms
Are in order before and after meetings

227

Receptionist Resume Examples & Samples

Greets, assists and announces all visitors
Receives and distributes mail and packages
Ensures that kitchen supplies are fully stocked
Serve as backup support to Senior Executives when assistants are out and provides clerical/secretarial assistance to the administrative support staff as required
Submits maintenance requests
Maintains and organizes file room and ensures cleanliness
Submits Iron Mountain pickup orders
Prepares labels and tabs and make copies

228

Receptionist Resume Examples & Samples

Answers incoming telephone calls, directing the individual to the proper department
Greet visitors, vendors and associates who arrive at the Reception area. Ensure all visitors are greeted promptly, professionally, courteously and escorted to his/her destination by a Talbots associate. Maintain Log book
All visitors and vendors must be assigned a 1-day visitor badge by the Receptionist
Responsible for verifying that all employees have, and scan, a valid ID Badge upon entering. If an employee does not have a badge, the Receptionist is responsible for contacting Loss Prevention to confirm they are a current employee
React to emergency situations in accordance with Company Policy and the reception handbook
Reserve conference rooms through Microsoft Outlook
Page associates as instructed by management
1-3 months of related experience

229

Receptionist Resume Examples & Samples

Maintains security by following procedures; monitoring logbook
Handle multiple calls, up to 15-20 incoming lines
Assist other departments with tasks
Must be able to work during the weekends on occasion
Excellent Telephone Skills
Experience handling multiline phone systems
Professional presentation
Proficiency with the Microsoft Office Suite
Knowledge of computers and relevant software applications

230

Receptionist Resume Examples & Samples

Providing general clerical and administrative support to all levels of professionals
Responsible for maintaining a fun, friendly, and safe environment
Ability to multitask on a frequent and on-going basis as need
Performing a variety of duties, without the loss of efficiency or composure
Use excellent customer service skills and positive attitude when interacting with guests, vendors, & employees
Complete all assigned tasks within the guidelines & deadlines set by the Office Manager
Effectively and calmly interact with angry or emotional guests and employees
Maintain company confidentiality and proprietary information
Maintain cleanliness of general office area and work space
One (1) year prior customer service experience, preferably in a sports/entertainment venue environment
Must have reliable transportation to and from Barclay's Center for scheduled shifts. Parking will not be provided
Must have the ability to read, write and understand English in a working environment
No visible tattoos, facial piercings, unnatural hair colors (i.e. blue, pink, etc.)
The ability to demonstrate dependability and reliability by being punctual, working assigned and varying shifts and completing responsibilities in a timely manner are required

231

Receptionist Resume Examples & Samples

Delivering a professional reception service to our guests and employees
Handling incoming phone calls
Managing conference rooms and meetings
Managing and tracking office correspondence, cooperation with courier, post office
Office orders and purchases, cooperation with suppliers, service providers
Active participation in the operational tasks of the office
Performing of other tasks assigned by the Management including ad-hoc issues

232

Receptionist Resume Examples & Samples

Greet and announce customers, vendors and other visitors including walk-ins in an extremely friendly and engaging manner. Answer, screen and announce all incoming calls and route to the appropriate destination. Handle general telephone inquiries
Responsible for ordering all office for associates and pantry supplies. Takes initiative to ensure supplies are always available and fully stocked in all pantries and the cafe
Handles all requests for conference room reservations and maintains the reservation calendar, taking initiative to rework reservations to accommodate all requests
Handles all new hire and employee departure requirements relating to Facilities including but not limited to telephone set-up, conduct new hire orientation office tours, updating facilities packet on Microsoft SharePoint and hard copy, updating the floor plan and spreadsheet, New York office email distribution list and phone list
Responsible for registering all incoming guests with Lobby Security through Data Watch. Work with ESCC on ensuring all doors are on schedule for open and closure. Request access cards and program them in the system
Responsibilities include but are not limited to providing administrative support for the following tasks
Invoice processing
Creating purchase requisitions in SAP
Updating excel spreadsheet and making copies of all invoices for record keeping

233

Receptionist Resume Examples & Samples

Providing the guests a warm reception
Sending out, receiving and handing over the express, parcels and normal mails
Reserve taxi pick up for customers and guests
Visitor card registration, umbrella registration, charger registration
Assisting HR dept. to deal with the candidate's paper test and interview
Checking daily work and the attendance of AYI for making sure a good support to the teams
Booking the air ticket for the expatriates for personal use

234

Receptionist Resume Examples & Samples

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
Typing (40 wpm)
MS Office products
Email skills
Internet skills

235

Receptionist Resume Examples & Samples

Provide continuing support and service to members of the Human Resources, Event Management, and Facilities Teams
Arrange outside transportation for guests
Assist Teammates in scheduling meetings in Campus conference rooms
Perform a variety of general clerical duties
Help Administrative Assistants with projects and tasks for their respective departments
Work hand-in-hand with the Receptionist in Ivory on a variety of daily tasks
Assist with the volume of incoming calls to the headquarters
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Main form of communication is e-mail and you must have the strong ability to write business correspondences

236

Receptionist Resume Examples & Samples

Operates multiple-call telephone console, screens and routes calls to the appropriate person or location; Calls must be answered in 3 rings or less
Exercises discretion and interpretive judgment in frequent and sometimes challenging contact with callers
Greets, assists and directs visitors, vendors and the general public employing a professional courteous, and respectful demeanor at all times
Maintains accurate parking validation logs
Processes check requests and credit card payments for accounts payable
Maintains an organized, current filing system
Processes all incoming and outbound mail
Prepares and arranges for courier delivery
Maintains safe and clean lobby area and conference room
Manages conference room calendar and prepares for all office meetings

237

Receptionist Resume Examples & Samples

Greet, assist and/or direct visitors, vendors and the general public employing a professional, courteous, and respectful demeanor at all times
Accountable for appointments and scheduling them properly on the days and times specified, as well as reminding and following-up with staff. Maintain accurate visitor logs, as needed, and record of messages
Proven computer experience essential including proficiency in Outlook, Word and Excel required
Ideal candidate must have a positive attitude and be comfortable in providing customer service to a diverse population

238

Receptionist Resume Examples & Samples

Ensure knowledge of staff movements in and out of organization
Prepare correspondence and documents
Organize conference and meeting room bookings
Co-ordinate meetings and organize catering
Monitor and maintain office equipment
Control inventory relevant to reception area
Help with Transportation options management
Key card management
Help input work order into work order system

239

Receptionist Resume Examples & Samples

Meeting and greeting visitors and clients in a courteous,
High level of competence in Microsoft Outlook and general
Team player – able to work well to achieve team goals and
Problem

240

Receptionist Resume Examples & Samples

Answers all incoming calls, takes messages, answers questions, or directs call to appropriate person. Operates a multi-line call director
Greets clients and partners conducting business with their assigned area and directs them to the appropriate person. Interacts continuously with all clients
Answers questions related to the products and services of the functional area
Performs other duties specific to the individual business area, ie., addressing and stuffing envelopes for mailings, word processing, research, database maintenance
Work special projects as requested (for example;� data collection, assistance in identifying/researching prospective clients, etc.).�
Maintains own coverage schedule / rotation
Orders supplies for the office
Acts as the interface for the building contacts, the engineers ( ie creates work orders), vendors, �mail and other delivery services
Supports other departments by scanning documents at the front desk each day
Responsible for daily kitchen and conference room cleanup / maintenance

241

Receptionist Resume Examples & Samples

1+ year of previous experience in a Front Desk and/or Receptionist
Undergraduate Degree in a related field
Microsoft Office/Suite proficient (Outlook, Word, Excel and Power Point)
Excellent communication (verbal and written) and interpersonal skills
Able to multitask efficiently

242

Receptionist Resume Examples & Samples

Strong data entry skills
Heavy call volume experience
Ability to type 50-60 words per minute

243

Receptionist Resume Examples & Samples

Make sure reception area and other public areas are presentable
Maintain security by following procedures, monitor logbook, contact security, if necessary
Make sure the office and pantry supplies are stocked. Order, receive, stock and distribute office supplies. Maintain bookkeeping records of purchases
Assist with preparation for hosting guests, meetings and events. Send out RSVP events, set up reception area for events, and greet participants and monitor logbook of attendees
Maintain website and other online tools to provide visitors authorization to inline access
Perform related duties as necessary during normal hours from 9-5pm. Work at evening and weekend events- 6-9pm 2-3 times per month, covered by overtime or adjusted hours

244

Receptionist Resume Examples & Samples

Maintain lobby and switchboard during normal business hours (M-F, 8:30am to 5:30pm)
Courteously and promptly answer incoming telephone calls, determine nature of calls, and forwards calls to appropriate personnel or department
Answer routine questions about organization and provides callers with address, directions, and other station information
Make a great “first impression” when interacting with callers, listeners, visitors, and guests. Provide a great “listener experience” each and every time and exceed “listener expectations” whenever possible
Distribute tickets and prizes and assist Promotions in maintaining inventory of such
Input winner contest information daily into station’s promotions database
Sign for all station deliveries/packages, alert intended recipients and maintain delivery log for proper accountability
Maintain entire lobby/front desk by keeping it clean and organized
Alert lobby security on a daily basis of any station/employee guests that may be arriving
Coordinate and maintain the scheduling of conference room meetings and events
Train and update all employees who cover front desk breaks, lunches, etc
Maintain effective interdepartmental relationships with both stations
Perform other clerical duties on an as needed basis
Other job-related duties as required
High school diploma or equivalent required. College degree is preferred
Switchboard, receptionist or related job experiences a plus
Bilingual in both English and Spanish required
Strong communication, listening, and customer service oriented skills
Ability to maintain a professional and positive attitude and appearance at all times
Ability to communicate precisely, effectively, and professionally
Ability to effectively manage a difficult or challenging situation in person and/or over the phone with tact and professionalism. Ability to patiently and properly deal with irate callers or guests without getting upset; must have a calm, cool and collected approach
Outstanding organization skills, attention to detail and the ability to juggle multiple tasks in a fast-pace environment
Ability to problem solve and be proactive
Proficient in Microsoft Office, Word, Excel, PowerPoint and Outlook
Social media savvy (i.e. Twitter, Facebook, Instagram, etc.) as well as blogging experience a plus
Radio/Broadcast knowledge a plus
Exceed expectations when facilitating phone calls and station guest/listener/client interactions in order for the guest/listener/client to have the most positive station experience as possible

245

Receptionist Resume Examples & Samples

Welcome clients and guests
Daily communication (virtual and face-to-face) with clients, partners and colleagues
Allocating incoming and outgoing mail, calls, fax
Coordinating courier and mail services
Managing office stationary and orders
Supporting day-to-day administrative tasks of the office

246

Receptionist Resume Examples & Samples

Handles administrative duties, including but not limited to
Skilled in multi-line telephone switchboard
Reception of guests, clients and vendors
Light clerical support, including but not limited to maintaining of the Non-IT Asset tag lists, enter resolutions into the Trak-It system
Maintains Front Desk/Receptionist Handbook
Assists in retrieving and sending boxes to Data Safe and related data entry
Create labels and assembles binder for New Hire Orientation
General Office Support for other Departments including but not limited to data entry, raffles and mass mailings
Creates spreadsheets and Word documents as needed
Responds to and directs daily web inquiries to appropriate parties
Codes invoices and supports Office Services Coordinator managing department spreadsheets
Maintains Corporate Phone List
Cross trains with Office Services Coordinator and Office Services Assistant positions
Supports Office Services Coordinator conducting quality checks on conferences rooms and lavatory at the beginning and end of each work day
Position requires ability to standard hours and business days 52 weeks of the year. Individuals must possess the ability to work the necessary days/hours to complete the essential functions of the position. Must also attend training as required. Work schedule subject to change

247

Receptionist Resume Examples & Samples

You have prior contact centre experience
You demonstrate superior interpersonal and communication skills
You have demonstrated your ability to function effectively in a fast-paced, multi-faceted environment
You have a strong client service orientation
You possess excellent organization, time management skills and attention to detail
You maintain a professional and positive demeanour. And foster team spirit
You demonstrate the ability to adapt to changing situations
You have excellent computer/keyboarding skills (Microsoft Office)
Ability to employ initiative and innovation to improve job/department effectiveness

248

Receptionist Resume Examples & Samples

Excellent communication, Customer Service and telephone skills
Strong organizational skills and ability to multi-task effectively
Detail oriented and able to work efficiently in a stressful environment
Strong sense of teamwork
Able to respect and maintain patient confidentiality at all times
Must be able to follow policies and procedures and work flexible schedule and location
Must be able to relate well with all levels of individuals within the organization
Bi-lingual English/Spanish preferred; must be able to read, write and speak English
Receptionist/clerical experience in a healthcare environment preferred
Customer Service Skills & Training
HIPAA testing required
Orientation & training CAC Medical Centers Policies and Procedures as well as on the job training

249

Receptionist Resume Examples & Samples

Arranging appointments and meetings
Greet and liaise with clients and various guests
Processing correspondence – typing, e-mail etc
Daily postal distribution
Liaising with administration and staff in global offices
Colour printing and collation of presentations
General filing, photocopying, faxing etc
Maintain stationary supplies
Ad-hoc duties as and when requested
Coverage for other receptionists as required
Maintain discretion/confidentiality in all tasks
Field incoming calls for the MD and team
Set up external and internal meetings
Perform daily tasks such as photocopying, faxing, managing daily mail and updating databases and filing
Various other duties as requested

250

Receptionist Resume Examples & Samples

Phone coverage
Ensure the appropriate team member is notified in a timely fashion when guests arrive
Perform administrative dues as required by the Branch Manager or Administrative Manager
Minimum of 2 years of experience in a client relationship, problem solving and/or customer service environment
You are client service oriented and a team player. You are detail oriented with organizational skills, able to manage time efficiently and can multi-task
Excellent verbal, written and interpersonal communications skills
Good understanding of Customer Service policies and procedures
Ability to multi-task and prioritize frequently changing needs
Maintain a professional business appearance
Sitting for extended periods of time
Repetitive motion answering a multi-line phone system
High School diploma or equivalent work is required
This is a full-time position offering approximately 40 hours per week with some flexibility to times

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Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

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Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

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Receptionist Resume Examples & Samples

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Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

Receptionist Resume Examples & Samples

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