Office Receptionist Resume Samples

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CK
C Kshlerin
Chesley
Kshlerin
34246 Osinski Track
San Francisco
CA
+1 (555) 549 3928
34246 Osinski Track
San Francisco
CA
Phone
p +1 (555) 549 3928
Experience Experience
04/2014 present
Chicago, IL
Receptionist / Office Coordinator
Chicago, IL
Receptionist / Office Coordinator
04/2014 present
Chicago, IL
Receptionist / Office Coordinator
04/2014 present
  • Proactive in assisting larger organization with asset management, i.e., data entry, metadata tagging, archive, and more
  • Perform ad-hoc duties as assigned by line management
  • Manage the kitchen, copy room, and reception area to ensure rooms are tidy and stocked with supplies
  • Effectively manage conference room calendar and book requests
  • Generate facility management requests for maintenance and repairs in a complete and timely manner. Track through to completion and escalate potential delays
  • Provide additional administrative support such as mail distribution and visitor parking spot assignments
  • Willingness to work occasional overtime
05/2007 11/2013
Houston, TX
Receptionist / Office Assistant
Houston, TX
Receptionist / Office Assistant
05/2007 11/2013
Houston, TX
Receptionist / Office Assistant
05/2007 11/2013
  • Provide excellent customer service: respond promptly to requests for service and assistance; maintain a calm, courteous and professional demeanor
  • Provide assistance with all aspects of report production (formatting of documents to company house style)
  • Manage employee travel arrangements – Book travel (air, hotel, train, etc.), research most cost-effective options, manage costs of travel, etc
  • Provide courteous assistance to employees
  • Provide direct support to Office Manager for all duties as delegated
  • Answer and transfer calls on a Cisco multi-line phone system, providing critical information to outside calls while directing internal employees
  • Provides reception desk coverage including answering phone lines and directing callers and visitors
08/2003 11/2006
New York, NY
Office Assistant / Receptionist
New York, NY
Office Assistant / Receptionist
08/2003 11/2006
New York, NY
Office Assistant / Receptionist
08/2003 11/2006
  • Works closely with other office assistant/receptionist and other team members to assist on other projects and duties as assigned
  • Provides reception coverage along with the other office assistant/receptionist
  • Manages record retention responsibilities for office
  • Manage calendars for conference rooms
  • Heavy volume of copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
  • Serve as backup to Office Services Manager
  • Manages client confirmation process for practice groups
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Pepperdine University
Bachelor’s Degree in Professionalism
Skills Skills
  • Strong Communication skills (verbal, listening, writing)
  • Excellent phone manners
  • Excellent interpersonal skills
  • Possess excellent interpersonal skills
  • Pro-active and reliable
  • Good level of English essential
  • Proficient use of MS Office package
  • Able to work alone and within a team
  • Innovative
  • Assume independent responsibilities to promptly complete specific tasks/assignments
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14 Office Receptionist resume templates

1

Receptionist / Junior Office Manager Resume Examples & Samples

  • Ensure the smooth running of the Switchboard and Reception area
  • General reception and administrative duties
  • Meeting and Greeting clients
  • Mailroom Management
  • Day to Day management of the office
  • Ensuring that the Reception area is kept to a standard in keeping with the Christopher Kane image
  • Training of new Receptionists to the Company
  • Distribution and monitoring of Petty cash and advances
  • Distribution of incoming post/faxes and e-mails
  • Developing and revising of Reception duties in collaboration with the Human Resources Manager
  • Involvement in any special projects relating to the smooth running of Reception
  • Coordinating all stationary orders and distribution for both replenishment and new starter purposes
  • Any other reasonable requests to ensure the smooth running of the Reception area and office
  • Previous experience of a similar role where they have been required to prioritise and multi-task various and competing demands
  • A good communicator with the aability to interface regularly with internal and external personnel at all levels
2

Receptionist / Office Coordinator Resume Examples & Samples

  • Familiarity with the various platforms of Cumulus San Francisco’s unique stations,
  • Knowledge of administrative and clerical procedures, computers and relevant software, proficiency with Microsoft Office and Excel is a must,
  • Ability to multi-task without losing focus
3

Receptionist / Office Assistant Resume Examples & Samples

  • College graduate preferred, high school diploma required,
  • Familiarity with the various platforms of Cumulus Fayetteville’s unique stations,
  • Knowledge of administrative and clerical procedures, computers and relevant software, proficiency with Microsoft Office is a must,
4

Receptionist / Office Assistant Resume Examples & Samples

  • Punctuality and organizational skills
  • Ability to multi-task and work with several people at the same time
  • Proficient with computers in general and experience with MS Office
5

Receptionist / Office Assistant Resume Examples & Samples

  • Provides reception desk coverage including answering phone lines and directing callers and visitors
  • Places catering orders for meetings
  • Maintains a log of temporary building badges
  • Coordinates and maintains conference rooms; work rooms and hoteling offices/cubicles; reviews conference room schedules for meetings and events and set-up accordingly
  • Teams with office assistant in maintaining kitchens and office supply room
  • Assists facility related requests and enter them into building office database for service
  • Provides limited administrative support as needed
  • Minimum of 1 year of office support experience required
  • Superior client service and interpersonal skills
  • Exceptional customer service and interpersonal skills
  • Strong teaming skills
  • Able to operate a multi-line phone system
  • PC proficient with intermediate knowledge of Microsoft Word and Excel
6

Receptionist / Office Manager Resume Examples & Samples

  • A minimum of a two-year degree from an accredited college. Four years preferred
  • Superior phone skills, and a positive, “can do” attitude
  • Strong oral and written communication abilities
  • Positive, team oriented attitude
  • Prior experience with interfacing with the public, either in person or on the phone
  • Knowledge of Microsoft Word & Excel, familiarity with GoogleBusiness, and interest in learning how to use the firm’s proprietary database are required
  • High degree of personal responsibility, attention to detail, and pride in performance
7

Office Assistant / Receptionist Resume Examples & Samples

  • 2+ years of administrative experience
  • Intermediate to advanced software skills
  • Ability to multi-task in a fast-paced, confidential client driven environment
  • Flexible, team player with a good attitude
8

Office Assistant / Receptionist Resume Examples & Samples

  • Greeting visitors, answering phone calls, ordering supplies, and running errands
  • Ad hoc responsibilities from the Publisher
  • Addressing and following up office issues and concerns
  • Keeping track of staff attendance
  • Following up vendors, subscriptions, and media dispatches
  • Act as a liaison between the different departments
  • Preparing correspondence to clients, vendors, and advertisers
9

Receptionist / Office Assistant Resume Examples & Samples

  • Must of experience in office administration/secretarial experience
  • Complete knowledge of MS Office Packages (Word, PowerPoint, Excel)
  • Creative, innovative and dedicated self-starter, organized and multi-tasking
  • Experience of working in a team environment
  • Excellent, written, verbal communication and inter-personal skills
  • Knowledge of the Africa region and cultural differences
  • This position requires demonstrated ability to handle multi-tasks at simultaneously. The ideal candidate should possess strong analytical skills, as well as excellent interpersonal skills to work collaboratively across functions
10

Receptionist / Office Assistant Resume Examples & Samples

  • 1+ year of relevant Receptionist / Office Assistant experience
  • Previous experience handling a high volume of calls
  • Strong attention to detail
11

Office Assistant / Receptionist Resume Examples & Samples

  • Intermediate to Advanced software skills, particularly proficiency in Microsoft Office
  • Eagerness to learn customized office techniques and software
  • Internet savvy
  • Ability to multitask in a fast-paced, confidential, client-driven environment
  • Flexible team player with a good attitude
12

Receptionist / Office Coordinator Resume Examples & Samples

  • 2+ years of relevant experience
  • Previous experience as Receptionist and/or Office Manager
  • Experience working within a Service organization
13

Office Assistant / Receptionist Resume Examples & Samples

  • Answer and transfer incoming calls, using a thorough knowledge of our company and its divisions, functions and staff to route calls quickly and efficiently
  • Make visitors comfortable and notify Octagon staff that their guests have arrived
  • Manage incoming mail, packages and faxes, and route to the appropriate recipients
  • Maintain and update telephone listings and distribute updates monthly
  • Provide administrative support to all McLean divisions by assisting with scanning, filing, typing, online research, shipping packages and other related requests
  • Maintain general tidiness of reception area, including guest furniture, conference rooms and kitchens
  • Clean and stock kitchens, empty dishwashers daily, clean refrigerators on a weekly basis
  • Serve as backup to Office Services Manager
14

Receptionist / Office Assistant Resume Examples & Samples

  • 1-2 years’ experience in a professional services firm or
  • 2-4 years’ transferable experience in a related field (i.e. customer service, sales representative)
  • Exceptionally articulate, thoughtful, clear, concise communicator
  • Independent, strategic thinker who takes initiative with little instruction
  • High degree of professionalism, including consistent, on-time attendance and overall business acumen
  • Basic level of proficiency with Microsoft Word, Excel and PowerPoint with ability to increase proficiency quickly
  • Ability to prioritize tasks and improve efficiencies
  • Exceptional attention to detail
  • Demonstrated relationship-building skills with all levels of the organization
  • Strong organizational skills and the ability to multi-task and perform under deadline pressures, effectively managing workflow and staff
  • 2+ years of direct receptionist/administrative assistant experience in a professional services environment is a plus
  • High level of proficiency with Microsoft Excel, Word and PowerPoint is a plus
15

Receptionist / Office Assistant Resume Examples & Samples

  • 1+ year of experience in a Receptionist and/or Administrative role
  • Bachelor's Degree in a related field
  • Microsoft Office/Suite proficient (Word, Outlook, Excel, & PowerPoint)
  • Prior Corporate Receptionist experience
16

Receptionist / Office Assistant Resume Examples & Samples

  • To promote an efficient and co-operative image for all visitors and callers to TVC
  • To ensure the efficient running of all reception based administration functions
  • To assist Operations Team in the smooth running of all office based administration (from dealing with the landlord & cleaners to tidying all office space where needed)
  • To be responsibility for all required stock ordering of office supplies, food etc
  • To ensure that the office is prepared in the morning for the daily operation
  • To arrange all necessary postage and deliveries and oganise travel as required (taxis’ etc)
  • To complete any administration required
  • To keep track of holiday entitlement for all staff, updating and including new staff members
  • Management of Health & Safety/First Aiders/Fire Marshalls
  • Assist all floors when they are busy. This may require you to leave the office on errands when the media teams are extremely busy
  • Assist with data distribution
  • Assisting accounts with invoices and bank statements
  • TNS daily emails and track of kantar list
  • Supporting on TVC PR projects as and when required
  • Previous experience of working in a professional front of house environment is essential as well as some Office Administration duties
  • Some basic IT troubleshooting skills would be helpful, e.g. connecting screens to laptops, Microsoft Office etc
  • Strong organisational skills with the ability to multitask is key
  • A highly proactive nature demonstrating ability to think on your feet
  • A sense of humour and the real desire to achieve the very best in your role
17

Receptionist / Office Assistant Resume Examples & Samples

  • Banking/Financial Services industry preferred
  • Strong interpersonal and professional decorum
  • Strong technical; including Microsoft Excel, PowerPoint and Word
18

Office Assistant / Receptionist Resume Examples & Samples

  • Manages requests for space reservations via the hoteling software system
  • Maintains inventory and stocks kitchen and office supplies
  • Provides reception coverage along with the other office assistant/receptionist
  • Heavy volume of copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
  • Maintains paper and toner inventory for printers, trouble shoots basic printer hardware issues
  • Maintains hoteling offices, workstations and conference rooms, including set-up & break-down and AV support
  • Point of contact for facilities-related requests and enters them into work order system
  • Responsible for sending and receiving daily shipments and processing regular mail and packages
  • Manages client confirmation process for practice groups
  • Places catering orders
  • Manages record retention responsibilities for office
  • Supports desktop equipment set-up for new hires and office moves
  • Works closely with other office assistant/receptionist and other team members to assist on other projects and duties as assigned
  • Prior experience in a professional office environment or in the professional services industry preferred
  • Ability to manage multiple tasks and prioritize workload to meet deadlines in a fast paced environment
  • Consistent punctuality and dependability
  • Adept at learning new technologies
  • Strong PC skills and basic knowledge of Microsoft Word, Excel and Outlook
19

Receptionist / Office Assistant Resume Examples & Samples

  • Greet guests in a warm professional manner
  • Manage incoming phone calls which will consist of both external and internal calls
  • Retrieve and sort mail
  • Clean and stock the Kitchen and Supply Room
  • Proven behavior that is pleasant, professional and customer orientated at all times
  • Knowledge of Microsoft Office (Outlook, Excel, Word)
  • Ability to handle difficult situations professionally and discreetly
  • Self-motivated and dependable but has also worked in a team environment
20

Office Receptionist Resume Examples & Samples

  • Previous experience not necessary. However previous experience as a Receptionist or Administrative Assistant is preferred
  • Excellent phone manners
  • Proficient use of MS Office package
21

Receptionist / Office Assistant Resume Examples & Samples

  • Financial Advice Management
  • Performance and Investor Reporting
  • Portfolio Management and Trading
  • Wealth Management Network
  • Answer a multi-line phone
  • Coordinate shipping daily
  • Greet visitors and follow security procedures regarding visitors
  • Provide general clerical support functions such as typing correspondence, filing, updating documentation, etc
  • Provide excellent customer service: respond promptly to requests for service and assistance; maintain a calm, courteous and professional demeanor
  • Minimum years’ experience required
  • 2+ years of related clerical experience Additional Skills/Knowledge
  • PC and Windows knowledge and working experience required
  • Proficiency in MS Office (Word, Excel, Outlook) required
  • Excellent written and verbal communications skill
  • Must maintain a high level of organization while performing multiple tasks
  • Experience using a call tracking system preferred
22

Receptionist / Junior Office Manager Resume Examples & Samples

  • Greet and properly direct all clients and guests. Be responsive to clients’ needs upon arrival
  • Manage multiple conference room and guest space calendars. The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff
  • Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms
  • Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed
  • Maintain office efficiency by implementing and supporting Guggenheim Global Administration policies and procedures
  • Keep US based management informed on a bi-weekly basis of all office activity and issues relating to the Administration of the London office
  • Order, track, and confirm receipt of messenger services and other mailings
  • Provide administrative support to staff and guests including copying, scanning, faxing, drafting correspondence and assisting with travel arrangements as needed
  • Complete special projects for management as needed
  • Undergraduate degree with 3-4 years of related experience
  • Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point
  • Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
  • Good interpersonal, organizational, communication and problem solving skills
  • Hands-on and be willing to roll up sleeves to perform any and all responsibilities needed to ensure success
  • Proactive & solutions-oriented; innovative & forward-thinking
  • Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry
23

Office Assistant / Receptionist Resume Examples & Samples

  • Front desk responsibilities including distribution of incoming calls, managing conference room scheduling, and greeting both internal and external customers
  • Provide consistent level of support in all stages of processing the office buyer/seller transactions utilizing various company systems
  • Transaction management of office files to ensure all essential and applicable data is accurately entered, updated, and closed in accordance with information provided by sales associates, other parties to the sales transaction, and state and company paperwork requirements
  • Experience operating multi-line phone required
  • Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel, and PowerPoint as well as web and social media usage
  • Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks
  • Must be a master multi-task, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment
24

Office Assistant / Receptionist Resume Examples & Samples

  • Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer
  • Oversees inprocessing of all visitors
  • Coordinates building upkeep requirements with designated vendors and the landlord
  • Subits procurement requsitions, inventories company property and accounts for company property
  • Provides administrative support to program managers and other personnel
25

Receptionist / Office Assistant Resume Examples & Samples

  • Provide direct support to Office Manager for all duties as delegated
  • Complete monthly credit card expense(s) with Finance deadlines
  • Assist with internal and external meetings and events including catering and set up
  • Responsible for the maintenance and appearance of common area, conference rooms, kitchen, storage, and general office
  • Responsible for ordering all kitchen and office supplies while maintaining an appropriate level of stock and within budget
  • Kitchen maintenance including but not limited to stocking appropriate food, snack, and beverages at least twice a day, running and emptying dishwasher as needed, make fresh coffee daily, and manage monthly fridge cleans
26

Medical Office Receptionist, First Shift Resume Examples & Samples

  • Greets visitors in a prompt, courteous and helpful manner and refers them to appropriate individual
  • Answers and screens all telephone calls, provides information and takes messages
  • Obtain patient information from new and established patients, capturing demographic, billing, as well as other pertinent
  • Prefer six months to one year experience in an office setting
27

Receptionist / Office Manager Resume Examples & Samples

  • Greets visitors/customers in a courteous manner and announces their presence to the appropriate party
  • Meeting room management for office including booking, set up and clean up
  • Responsible for daily office & product studio operations including ordering and stocking office/studio supplies and pantry items
  • Manages in-coming and out-going mail as well as outbound shipments, receivables and distribute packages
  • Maintain a clean, organized, functional and comfortable office space, gently encouraging others to do the same
  • Coordinate company sponsored group activities, happy hours, holiday parties, off-site team meetings, team building events, etc
  • Support several Vice Presidents for all administrative tasks including domestic and international travel, expense reporting, calendar management and meeting arrangements, etc
  • Assist with onboarding new hires to ensure their experience is positive
  • Coordinate/procurement of IT support for the office when needed
  • Serve as the go-to person for all day-to-day office needs
  • Bachelor’s degree in business or related field
  • 3+ years of experience in in an administrative support function
  • Prior experience working in a design environment
  • Organized, comfortable multitasking many projects & prioritizing requests
  • Knowledge of data and administrative management practices and procedures
  • Computer skills and knowledge of office software packages – MS Word, Excel, Office, and Visio
  • Must be detail-oriented and possess strong follow-up skills
  • Excellent customer service skills and communication skills, both written and verbal
  • Self-driven and high energy, with a willingness to learn new things and take on additional responsibilities as needed
28

Front Office / Receptionist Resume Examples & Samples

  • This position does not provide direct patient care
  • Greet patients and make appointments (60%)
  • Verify insurance and patient information and input into computer (25%)
  • General office duties such as filing, etc (15 %)
29

Regional Office Receptionist Resume Examples & Samples

  • Provide planning, logistical, and follow-up/outreach support for regional activities including seminars, trade shows, user group meetings, and conferences
  • Stock/maintain marketing literature library, order marketing material for in-house use, and fulfill literature requests
  • Update office reference lists
  • Monitor and replenish general and specialty office supplies
  • Maintain neat and orderly supply areas and storage rooms
  • Execute various document processing tasks
  • Provide auxiliary office reception services
  • Assist with the overall day-to-day functions of the department
30

Receptionist / Office Assistant Resume Examples & Samples

  • 1 year of experience in a similar role and similar industry
  • Proficiency in Microsoft Word, Outlook, and Excel
  • Polished and professional demeanor
  • Comfortable working independently
31

Receptionist / Junior Office Manager Resume Examples & Samples

  • Keep US based management informed on a bi-weekly basis of all office activity and issues relating to the Administration of the Rockville office
  • Undergraduate degree with minimum of 3-4 years of related experience
  • Regular, consistent and punctual attendance. Flexibility to work nights and weekends, variable schedule(s) and overtime as necessary
32

Receptionist / Office Assistant Resume Examples & Samples

  • Answer and transfer calls on a Cisco multi-line phone system, providing critical information to outside calls while directing internal employees
  • Meets and greets all guests directing them to correct location within building
  • Maintains mail room, mail machine, ordering of mailroom supplies, and mailbox updates
  • Coordinates all incoming and outgoing mail and packages
  • Handle additional projects as assigned including support to HSC Administrative Assistants on a daily basis (approximately 2 hours per day). Handle sensitive and/or confidential documents and information
  • Communicate with manager and client on job or deadline issues and coordinate reception desk coverage when needed
  • Responsible for updating and distributing phone listing in MS Excel
  • Responsible for timely locking and unlocking of revolving doors in the main lobby each business day
33

Mexico Office Receptionist Resume Examples & Samples

  • Greet employees, visitors, guests and contractors with a warm welcome, while managing the check in process (i.e. signing them in/out of the building, handing out badges, and collecting badges)
  • Assist visitors to ensure the proper individual is contacted upon arrival
  • Manage the mail distribution for the Mexico City office
  • Answer all the incoming calls using an employee guide to transfer calls
  • Coordinate the cleaning services
  • Travel Desk support
  • Directly support the BU in administrative/clerical tasks, supports and coordinates various office needs, activities and functions which enable the department to achieve the desired objectives
34

Receptionist / Office Assistant Resume Examples & Samples

  • Oversee and improve the upkeep of the office including straightening and organizing common areas and meeting rooms
  • Answer phones, record and deliver messages, welcome and assist visitors
  • Assist with office event and meeting set-up and breakdown
  • Proactively identify areas requiring cleaning or repair, notify the appropriate parties
  • Monitor the front door entry and act as a first point of contact with visitors
  • Receive incoming shipments and notify recipients
  • Coordinate building and facilities requests
  • Stock and organize office & kitchen supplies in all appropriate areas
  • Work with purchasing department to source items for the office and procure necessary approvals
  • On a limited basis, the position may involve creative projects including research and script coverage
  • Experience in creating a highly organized, functional and awesome place to work
  • Proficiency in MS Office Outlook, Word and Excel
  • Ability to set priorities and work with multiple people
  • Maintains composure in highly stressful or adverse situations
  • May be required to lift and move up to 50 pounds with assistance
35

Office Assistant / Receptionist Resume Examples & Samples

  • Integrity – ability to handle sensitive information appropriately
  • Must have a positive team player attitude
  • Strong organizational skills and the ability to manage multiple tasks in an efficient and accurate manner
  • Must possess excellent telephone etiquette; Punctuality and dependability are required
  • Ability to interact professionally with all levels of management, employees, clients and vendors
  • Proficiency in Microsoft Office (Word, Excel, Outlook) with the ability and willingness to learn online ordering tools for Office Depot, FedEx, and UPS
  • Prior experience working in an office environment
  • Prior front desk and/or receptionist experience preferred
  • Knowledge of a multi-line phone system is preferred
  • Ability to work independently and assume additional responsibilities as required
36

Receptionist / Office Assistant Resume Examples & Samples

  • Fulfill the responsibilities of the receptionist – Greet visitors, keep the reception area neat and clean, notify employees in the event of special deliveries, deal with deliveries in general, monitor and update meeting rooms’ schedules
  • Sort post on a daily basis, place the post in the designated mail area, managing courier pick-up and deliveries, overnight services, etc
  • Liaise with invoices and all admin stuff
  • Order office supplies from our vendor’s website, monitor stock levels of basic items, deal with employees’ requests, etc
  • Manage employee travel arrangements – Book travel (air, hotel, train, etc.), research most cost-effective options, manage costs of travel, etc
  • Assist with employee relocation including setting up space for new hires
  • Run off-site errands
  • Perform other special projects or duties when required
  • Deal with internal requests in general and liaise with vendors, building management/maintenance and TransPerfect’s departments when necessary
  • Report weekly on progress
  • Fluency in English and Spanish
  • Minimum 1 year of professional experience in a similar position, in corporate environment
  • Detail orientation with the ability to multitask
  • Excellent problem solving and analytical skills
  • Independence in carrying out assigned tasks
  • Ability to work under pressure in a fast-paced environment
  • Highly-developed computer skills (MS Office, Windows)
37

Receptionist / Office Assistant Resume Examples & Samples

  • Processing sales and assisting the transactions coordinator in creating company files
  • Communicating with and providing direct support for the agents
  • General bookkeeping
  • Assist with document scanning
  • Answering incoming calls
  • Maintains fax/copy machines and assists users with use of equipment and the transmission and routing of faxes
  • Greets clients and supports other admin members/agents with admin tasks
  • Backup for the all staff personnel
  • High School Diploma or equivalent work experience required
  • Proficient in Microsoft Office; PowerPoint, Outlook, Word, Excel and social medial
  • Ability to multi-task in a fast paced environment with attention to detail
  • Real Estate experience a plus!
38

Front Office Receptionist / Accounts Payable Resume Examples & Samples

  • Unlock Front Door by 8am. Also lock door from 12pm - 1pm for lunch
  • Sign in all personnel/visitors in database. At the end of each day, check to see if we still have visitors signed in. If so, print out that list and leave on the desk
  • Go over Visitor and Contractors Expectations guide with visitors and contractors, and have them acknowledge by signing the form
  • Check coffee each morning. Keep stocked
  • Check printer and make sure it's full with printing paper daily
  • Filing and make copies
  • Answer phone calls and transfer calls to the proper person or department
  • Check emails and faxes periodically and send to the correct person
  • Provide mail services, to include but not limited to: open, date stamp, distribute (US Mail, UPS, Federal Express, local delivery service) and process to the correct department/person
  • Separate mail, stamp date and keep invoices. Other mail put stamp date and put in mail boxes
  • File A/P and keeping A/P files current
  • Process all invoices with the correct receivers/PO. Also, verify, match, and input all invoices into database
  • Code Invoices
  • Enter invoices into database after approval from Controller
  • File invoices after approved
  • Print and mail checks
  • Make labels for mail and filling envelopes
  • Make check deposits to Banks
  • Daily deposits with Dunbar Armored
  • Makes check book entries
  • Keep Accounts Payable files neat and orderly
  • Enter monthly training in Training Management
  • Vehicle list/file update and registration processed
  • Order supplies for office and plant; restock as needed
  • Lock supply closet and front door at close of business
  • Keep area clean and presentable
  • Misc. typing, scanning, or faxing for Managers/ Supervisors as needed
39

Office Receptionist Resume Examples & Samples

  • Contribute to team effort by accomplishing related results as needed by supporting the REW’s (Real Estate + Workplace) team
  • Develop and lead community initiatives to help foster connections between team members, including in-person interaction, events, electronic and print communications, etc
  • Attending early meetings that require catering and set up
  • Setting up meetings
  • Coordinating catering, stocking office and kitchen supplies
  • Process Onboarding/off-boarding new employee’s and their requests
  • Supporting Facilities Director with office logistics
  • Schedule outside vendors, contractors, and supervise maintenance staff in an effective timely way to meet the needs of the company
  • Ensure shipping/receiving is properly managed
  • Ensure Emergency Preparedness plans are in place
  • Create and maintain floor plan/space planning documents
  • Maintain a professional, organized and clean office
  • Create and follow office process documents
  • Plan and coordinate team-building events at the office location
  • Successfully manage large and small project based work
  • 3+ years of experience of comparable work experience, preferably in a fast-paced high-tech environment with proven stability at top tier companies
  • Self-starter, high energy individual who works with minimal or no supervision
  • Positive and approachable personality
  • Team player with exceptional organization and communication skills
  • Ability to balance multiple priorities with an appropriate sense of urgency and have a drive for results
  • Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction
  • Proficiency at Outlook, Word, PowerPoint, Excel, and excited and able to learn and new programs/technology
  • Attention to detail and problem solving skills
  • Undergraduate degree preferred
  • Prior event planning and office move experience preferred
40

Receptionist / Office Assistant Resume Examples & Samples

  • Answer and screen supervisors’ telephone calls (high volume)
  • Arrange meetings and conference calls as requested
  • Manage calendars and electronic contacts lists
  • Prepare, file, proofread, and send general correspondence
  • Schedule travel arrangements for team members and clients; monitor and bill related travel expenses by preparing and tracking expense reports
  • Respond timely to internal and external inquiries
  • Organize and maintain filing systems
  • Provide general administrative support to specific projects
  • Interact with clients and handle requests on their behalf
  • Maintain client materials and files
  • Other reasonably related duties as assigned
  • Prior work experience in a corporate environment
  • Reliable, personable and professional
  • Highly proficient with Microsoft Office Suite (including Word, Excel and PowerPoint)
  • Strong organizational skills to coordinate multiple tasks simultaneously
  • Ability to deal with internal and external clients at all levels articulately and with courtesy and diplomacy
41

Office Receptionist Resume Examples & Samples

  • Receive and direct visitors, applicants, and customers to appropriate locations and parties
  • Provide reception-related clerical support to sales efforts and other duties as assigned
  • Maintain conference room scheduling with internal staff via online calendar
  • Provide support to and liaison with company Facilities staff in coordination of onsite company events
  • Maintain a professional, organized and clean office environment
  • 2+ years of receptionist/administrative experience of comparable work experience, preferably in a high-tech environment
  • Positive and approachable personality with excellent customer service skills
  • Team player with exceptional organization and communication skills (verbal and written)
42

Receptionist / Office Manager Resume Examples & Samples

  • Schedule of appointments as determined by priority
  • Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager
  • Maintain all files, confidential records
  • Coordinate travel schedules, arranging meetings and teleconferences
  • Filter all telephone calls, mail and email; dispersing and handle as appropriate
  • Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports
  • May be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc
  • May be responsible for taking and distributing internal meeting minutes
  • Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested
  • May track a variety of department and/or employee data and complete regularly scheduled reports by required due date
  • Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE’s, open positions, and various other administrative data and provides information to management as necessary
  • Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
  • Ensure that communications are promptly and accurately dispatched
  • Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required
  • May be responsible for the submission of staff expense reports in a timely manner
  • May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
  • May function as IT contact including the coordination of maintenance and upgrading of hardware/software systems within department
  • When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals
  • Strong computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet)
  • Ability to work both within a team environment and independently to prioritize tasks
  • Ability to maintain demanding timelines
  • Ability to work independently and manage time efficiently
  • Ability to be prioritize opportunities and perform multiple tasks
  • Ability to establish and maintain effective working relationships with coworkers, managers and clients
  • High School degree with 2 years related experience; or equivalent combination of education, training and experience
43

Office Assistant / Receptionist Resume Examples & Samples

  • Operate the multi-line telephone console answering in a professional and courteous manner and directing calls to appropriate parties
  • Greet and announce visitors, vendors, customers and job applicants
  • Assist in coordinating meetings including lunches, travel arrangements and other miscellaneous needs
  • Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Process all incoming and outgoing mail including maintenance and replenishment of postage supplies
  • Order transportation for employees/visitors; place calls as needed for medical emergencies; coordinate business courier services
  • Manage the order, delivery, and storage process for office supplies and refreshments for corporate offices
  • Maintain copy room, kitchen and conference rooms to maintain a tidy and orderly appearance
  • Provide administrative/clerical support to employees as needed
  • Participate in special projects as needed
44

Office Receptionist Resume Examples & Samples

  • High school diploma, or an equivalent combination of education and experience
  • Ability to multitask; and
  • Experience answering multi-line phones
45

Office Assistant / Receptionist Resume Examples & Samples

  • High School Diploma or GED and 3-5 years office experience is required
  • Must demonstrate excellent written and verbal communication and computer skills with particular attention to details
  • Ability to exercise tact and good judgment in dealing with confidential material and when interacting with a diverse clientele
  • Strong interpersonal skills required for contact with numerous University constituencies
  • Must be exceptionally well-organized with a keen ability to prioritize numerous competing tasks; to provide effective solutions to problems and; to be aware of the status of travel, meeting and other calendar events
  • Proficiency with Microsoft Office essential, most especially Word merge functions and basic Excel spreadsheet tools
  • Readiness to assist with other office assignments as needed is essential
  • Must possess an understanding of and willingness to support the University’s Catholic mission
  • Executive Office experience preferred
46

Office Assistant / Receptionist Resume Examples & Samples

  • 2 — 3 years' experience in a similar role or other relevant experience
  • Creative, flexible and a good team player
  • Self-motivated and pro-active with a strong work ethic
47

Office Assistant / Receptionist Resume Examples & Samples

  • Sort and distribute incoming checks
  • Manage incoming packages and faxes, and route to the appropriate recipients
  • Associate’s degree and one year receptionist/administrative support experience or equivalent years of related work experience
  • Punctuality, reliability, responsibility with work schedule and ability to prioritize work
  • Professional appearance and attire, calm demeanor and positive attitude
  • Ability to exercise good judgment and discretion, especially with regard to sensitive or confidential personnel or organizational matters
  • Pleasant phone manner and the ability to communicate professionally and courteously, both in writing and verbally
  • Proven track record of ability to multi-task, meet deadlines and remain calm under pressure
  • Highly Proficient with Microsoft Office Suite (Word, Excel, Outlook & PowerPoint)
  • Ability to work overtime as occasionally needed, at times with little or no notice, and to be reachable via cell phone
  • Ability to work independently and within a team
48

Receptionist / Office Coordinator Resume Examples & Samples

  • Provide administrative support to the New York and New Jersey office of Tokio Marine
  • Organize and prioritize incoming calls, emails and correspondence
  • Solely handle office supply ordering and replenishment of service areas and kitchens; to include meeting preparation and organization
  • Assist staff as needed by preparing files and records
  • Provide general clerical support, including photocopying, filing, faxing, and letter and document preparation/finalization
  • Organize and distribute incoming daily mail and shipments and manage daily interoffice and outgoing mail for postage
  • Develop Excel spreadsheets and PowerPoint presentations as needed
  • Assist staff in office invoice processing and reconciliations
  • Maintains vendor inventories; to include scheduling equipment installations, service calls, upgrades and replacements
  • Assist with building service calls, physical security controls and customer tickets
  • Maintain confidential and non-routine information
  • Interface effectively with all levels of personnel
  • Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at Company
  • Ability to work independently and as part of a team
  • Strong interpersonal relationship building skills: able to work with a variety of people and groups in a constructive and collaborative manner
  • Emotional maturity to be able to responsibly work with confidential and sensitive information
49

Receptionist / Office Assistant Resume Examples & Samples

  • Operate Fugro telephone system and deal with general enquiries
  • Greet visitors and inform staff member(s) of arrival, tea/coffees
  • Deal with incoming/outgoing mail (distribution, delivery)
  • Provide assistance with all aspects of report production (formatting of documents to company house style)
  • Coordinate bookings of meeting/conference rooms/office accommodation
  • Dealing with bookings for company flat
  • Book taxis, vehicle hires, catering and couriers
  • Dealing with deliveries – incoming/outgoing
  • Photocopying, faxing and filing (general and contract)
  • Provision of fast and efficient word processing service for office in line with company house style and formats
  • Responsible for upkeep and ordering of stationery for Edinburgh office
  • Perform general administrative tasks as required
  • Work to appropriate office systems/procedures and quality system procedures as directed by line manager
  • Input/processing of invoices as required
50

Front Office Receptionist / Cashier Resume Examples & Samples

  • Good computer skills necessary in order to set up document formats in Word, Excel, and any other software program required by this position. Familiarity with the Internet is helpful
  • Good verbal and written communications skills, Optometric terminology is helpful
  • Applicant must have excellent interpersonal skills necessary to interact well with patients, staff, students, optometrists, and the public; be culturally sensitive
  • Education: Any combination of education, training or experience that provides the required knowledge, skills and abilities. Graduate Equivalency Diploma or High School Diploma required
  • Experience: 1-3 years of experience in a similar or related position
  • Bi-lingual – Spanish speaking is highly preferred
  • Experience in an optometric setting is helpful, with a working knowledge of health insurance eligibility and benefits processes
51

Receptionist / Office Manager Resume Examples & Samples

  • Under minimal supervision a complete understanding of the job tasks and ability to perform them easily
  • Develop solutions to a wide variety of problems encountered
  • Works somewhat independently and under general direction and supervision
  • Effectively plans and supervises the completion of a task/multiple tasks or project within deadlines and budget
  • Consistently show initiative and takes ownership of projects; show good judgment when working with a team member, client contact, or vendor
  • Demonstrates consistent progress in day-to-day responsibilities
  • Keeps supervisor in loop on progress /status
52

Receptionist / Office Coordinator Resume Examples & Samples

  • Cover Reception duties each day
  • Set-up/Deletion of Long Distance Codes
  • Change Door Locking Schedule (Holidays & Early Closing)
  • Memo’s for after-hours air and lights
  • Memo’s for contractors working after-hours
  • Prepare, send and trace all packages for FedEx and Speedia
  • Process Federal Express Weekly Invoices
  • Input courier invoices (DDS): Speedy & FedEx
  • Sort and deliver mail
  • Postage on outgoing mail and have ready to send at day’s end
  • Supervise and Manage supplies & inventory
  • Supervise service calls
  • Maintenance of kitchens
  • Set-up/clean-up for catering
  • Prep-for clean out of fridges
  • Maintenance of appliances (ensure all are functioning properly)
  • Ordering of stationery supplies
  • Enter supplier invoices into DDS (our invoicing system)
  • Maintenance of the supply room (ensuring that we have sufficient stock: toner, paper, etc.)
  • Maintenance of all office equipment (i.e. copier, fax, etc.) – calls Helpline (IT) and requests service to equipment mentioned to her by staff
  • Assist in the organization of internal office moves/renovations
  • Process key & lock requests
  • Process set-up & deletion of parking
  • Periodically aid with any additional tasks as described by the Executive Assistant
  • Organization and pulling of invoices for check registers as required by DDB Group Accounts Payable (to be pulled the day they are requested)
  • Artefact billing on a weekly basis
  • Approving of timesheets and inputting of freelancer hours into DDS
53

Receptionist / Office Coordinator Resume Examples & Samples

  • Answer and field all incoming phone calls on a multi-line console in a timely, courteous manner. Accurately route each call
  • Promptly greet visitors in a friendly and approachable manner; ensure they sign in properly and contact appropriate company personnel of their arrival
  • Ensure a clean and welcoming lobby area for all clients, visitors, and employees
  • Manage the kitchen, copy room, and reception area to ensure rooms are tidy and stocked with supplies
  • Provide additional administrative support such as mail distribution and visitor parking spot assignments
  • Generate facility management requests for maintenance and repairs in a complete and timely manner. Track through to completion and escalate potential delays
  • Effectively manage conference room calendar and book requests
  • Assist the digital ad team by coordinating with licensees to retrieve/distribute assets
  • Proactive in assisting larger organization with asset management, i.e., data entry, metadata tagging, archive, and more
  • Performance of other duties and/or special projects as needed. Provide support to the Marvel west-coast IT and Technical Operations team
  • Willingness to work occasional overtime
  • At least 2-3 years’ experience as a receptionist or in a related customer service role
  • Must be able to life up to 15-20lbs
  • Demonstrated professionalism, is polished and poised
  • Must have excellent oral and written communication skills, including phone etiquette
  • Must possess strong interpersonal skills; build and maintain strong customer relationships
  • Proven track record of managing multiple priorities; with strong organizational skills
  • Must possess effective listening skills and take direction well
  • Adaptable to changing priorities
  • Ability to remain calm under pressure
  • Proficient skill-set in Microsoft Office Suite (Excel, Word, Powerpoint, and Outlook)
  • Strong experience with computers, including: Operating Systems (Macintosh and Windows), Browsers (Firefox, Chrome and Internet Explorer)
  • Self-starter on assigned projects
  • Passionate about film, television and animation production and possess willingness to learn and grow with the company
54

Receptionist / Office Assistant Resume Examples & Samples

  • Proficient use of personal computer
  • Advanced skills in all Microsoft Office products including Word, Excel, PowerPoint, Adobe Professional
  • Familiar with survey software (e.g. Doodle polls, Survey Monkey)
  • Familiar with Content Management Software Application (CMS), LaserFiche electronic repository software