Administrator, Office Resume Samples

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MS
M Skiles
Mable
Skiles
1993 Marielle Union
Detroit
MI
+1 (555) 446 3014
1993 Marielle Union
Detroit
MI
Phone
p +1 (555) 446 3014
Experience Experience
12/2016 present
Phoenix, AZ
Executive Office Administrator
Phoenix, AZ
Executive Office Administrator
12/2016 present
Phoenix, AZ
Executive Office Administrator
12/2016 present
  • Assist Korea CVP to maximize work schedule, which includes
  • Promote teamwork and value-added ideas to management and administrative staff
  • Research, develop and present findings to department management staff independently or as requested
  • Provides administrative support to federal supervisor and assists with the office operations
  • Manage internal meetings, including scheduled one on ones with various individuals, regular meetings, regular conference calls and reports
  • Create, edit, and maintain electronic and written communication
  • Performs administrative research, support, and analytical duties, variety of liaison activity
12/2010 08/2016
New York, NY
Receptionist / Office Administrator
New York, NY
Receptionist / Office Administrator
12/2010 08/2016
New York, NY
Receptionist / Office Administrator
12/2010 08/2016
  • Participate in activities designed to improve customer satisfaction and business performance
  • Work with HQ security manager for all H&S initiatives
  • Work with HQ security manager to issue access cards
  • Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
  • Manages card key and/or photo ID system for building and grant access to employees during events
  • Provide administrative support to teams within the Cork Office and the wider EMEA leadership team
  • Work with PCC’s IT group and be the prime for IT related initiatives and issues
07/2004 10/2010
Phoenix, AZ
General Office Administrator
Phoenix, AZ
General Office Administrator
07/2004 10/2010
Phoenix, AZ
General Office Administrator
07/2004 10/2010
  • Under direct supervision, manages delivery and quality performance, cost and inventory management, and customer satisfaction for established suppliers
  • Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
  • Performs manual work order completions
  • Assist with maintaining the file storage room, and perform record keeping of closed client accounts in Excel
  • Administer, manage and maintain Canaccord Genuity’s client marketing and prospecting database (Salesforce CRM)
  • Works to maximize production capacity in accordance with production and master schedules
  • Support the functionalities of Canaccord Genuity’s Dataphile KYC (Know Your Client) System to assist users with various queries and reports
Education Education
Bachelor’s Degree in Situational Awareness
Bachelor’s Degree in Situational Awareness
University of Cincinnati
Bachelor’s Degree in Situational Awareness
Skills Skills
  • Candidate should have a personable and professional phone demeanor; ability to speak clearly, professionally and with decorum
  • Be computer literate with excellent experience of MS Office. Excellent Word, Excel and Powerpoint are essential
  • Demonstrated ability to work with high-level contacts inside and outside the company
  • Be capable working well with others – including International or US interfaces and or senior Government agencies
  • Have excellent telephone skills and be precise when taking messages. Follow-up is critical
  • Excellent communication skills; both verbal and written communication
  • Ability to handle multiple priorities
  • PeopleSoft Expense proficiency
  • Excellent organizational and time-management skills
  • Able to solve problems as they arise and use initiative or seek clarification as appropriate
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15 Administrator, Office resume templates

1

Bookkeeper / Office Administrator Resume Examples & Samples

  • 3+ years of Office Management / Bookkeeping experience
  • Strong accounting knowledge
  • Working knowledge of QuickBooks
  • Microsoft Office/Suite proficient (Word, Excel, PowerPoint and Outlook)
  • Previous experience working within a Consulting firm
2

Office Administrator / Executive Assistant Resume Examples & Samples

  • Reads and routes incoming mail
  • Locates and attaches appropriate file correspondence to be answered by executive
  • Manages and maintains all tickets and ticket logs that are part of team relationships
  • Assists executive in some administrative details, usually of a confidential nature
  • Composes and types routine correspondence. Files correspondence and other records
  • Works with Marketing department on social media
  • Answers phones and gives information to callers or routes call to appropriate official and places outgoing calls
  • Schedules appointments and arranges all travel for executive. Organizes company events and meetings
  • Prepares PowerPoint presentations for various projects
  • Maintains the live event production calendar. Prepares cash/barter program and other invoices and submits to Accounts Payable. Maintains inventory of office supplies. Writes copy for e-alert promotions. Administers forms for HR functions
  • Services as the primary backup for the Receptionist for lunches, vacations and sick days. May provide data entry and backup for other staff members, as needed
3

Temporary Office Administrator Role Resume Examples & Samples

  • Meet and greet
  • Working within different divisions of the company
  • Assisting of the organisation of facilities
  • Maintaining relationships with external suppliers
  • Organising and arranging set up of meeting rooms
  • Handling of incoming calls
  • Other ad hoc tasks to support other teams
4

Receptionist / Office Administrator Resume Examples & Samples

  • Minimum 5 years administrative experience including receptionist, preferably in the insurance industry
  • Exceptional communication and customer service skills
  • Detail-oriented, organized, able to multi-task and prioritize
  • Knowledge of computer software including Microsoft Office, Excel and Outlook
5

Receptionist / Office Administrator Resume Examples & Samples

  • Uses company intranet to look up employees’ contact information. Uses company phone systems to receive calls and to contact employees. Maintains phone lists
  • Coordinates events for Autodesk within the company location conference rooms which include room reservation, meeting preparations and planning. Requires flexible work hours. Overtime maybe required. *Must be physically capable of moving furniture & chairs and lift items weighing up to 30 pounds
  • Distributes inbound and meters all outbound mail in time for daily departure by courier or USPS. Manages international shipping function and becomes familiar with relevant shipping rules and regulations. Responsible for mail sorting and distribution, shipping, and/or courier services
  • Provides coverage for the front desk. Greets visitors and notifies personnel of visitor arrival. Monitors employee and visitor flow in and out of buildings. Maintains security requirements by ensuring visitors and contractors sign visitor log and by distributing guest badges
  • Ensures that unauthorized individuals are not granted access to buildings. Ensures that employees are using proper access badges. Alerts Security or Facilities staff of any disturbances or potentially dangerous intruders. May be trained on alarm systems and provide first level response
  • Maintains professional appearance of building lobby and reception area
  • Required to track and submit purchase card expenses for designated offices as directed. Follow up and reconcile all discrepancies with credit card or vendors
  • Manage and update reception manual as needed. Provide update into local shared drive
6

PW & Cc-office Administrator Resume Examples & Samples

  • General office management
  • On and off-boarding of staff
  • Getting supervisory approvals for expenses
  • Reconciling and raising invoices for legal bills, fruits, blackberry, PCs etc
  • DB Moves: Help with coordinating infrequent office moves, sometimes after office hours, also documenting floor plans
  • Coordinating issue resolutions with CRES/building management folks
  • Redirecting urgent queries to right infrastructure teams for resolution
  • Helping to review access reports, circulate late payment reports
  • Experience within Office administration/Business management function for banks preferred
  • Day to day operational + administration and IT related experience would be an advantage
7

Seasonal Office Administrator Resume Examples & Samples

  • Clerical duties including (not limited to) Maintenance, IT, Phone, Mail
  • Manage office supplies and ensure office space is tidy and functional
  • Office Maintenance requiring the liaison with building management and outside vendors for services
  • Order & ship all radio & tv spots
  • Review marketing invoices for accuracy and update marketing spreadsheet with invoice information
  • Work with accounting department to ensure invoices are paid in a timely manner and inquire about anything outstanding
  • Proof all e-cards for pre-sales and show announcements
  • Work with contracted graphic designer on creating collateral for street level promotions
  • Research various performing artists, provide marketing recommendations when necessary
  • Assist in day of show event coverage for Live Nation theatre, arena, amphitheatre and stadium level events
  • Actively participate in marketing meetings with new and engaging marketing ideas
  • Assist with day to day Marketing and Premium Seat Sales tasks as needed by department head
  • Coordinate with the box office on shipping all promotional tickets as well as PSS tickets
  • Minimum 1 year of experience providing office support
  • Professional demeanor in dealing with clients and internal staff
  • Ability to interact effectively with all levels of personnel and personalities in a professional manner
  • Keen focus and attention to detail
  • Proficient in Microsoft Outlook, PowerPoint, Excel and Word required
8

Accounts Payable, Office Administrator Resume Examples & Samples

  • Sort mail by document type
  • Sort invoices by purchasing system/location/processing group
  • Shred old invoices
  • Able to work well on computer - type emails and 10 key
  • Starting rate of pay is $13.50/hour
9

Office Administrator Farnham Resume Examples & Samples

  • To deal accurately with incoming enquiries
  • To include internal and external communication
  • Process post and client packages
  • Supporting the Service Team Leader
  • Responsible for all client administration
  • Maintaining relationships with external clients
  • Other ad hoc administrative tasks
10

Middle Office CSD Senior Administrator Resume Examples & Samples

  • Excellent English - verbal and written communication skills
  • Up to 2 years of experience
  • MA or BA degree (preferably in finance, economy, accounting, international studies)
  • Works well in a team environment and individually
  • Ability to manage and supervise the team’s workflow
11

Office Administrator Small, Friendly Company Resume Examples & Samples

  • Sales support - prepare quotations, respond to requests for information, process orders, liaise with couriers etc
  • Marketing support - design and create monthly newsletters and e bulletins, maintain and update the website, assist with marketing campaigns, update contact database, liaise with media contacts, manage advertising requirements, assist with social media content
  • Accounts support - assist with year end financial audit, provide administrative support to company accountant
  • Quality assurance - administration of the company's ISO standards, conduct internal audits
  • General office support - order office supplies, stationary etc, ensure that office equipment is maintained, arrange company events, manage supplier contracts and handle any facilities issues
12

Office Administrator With Quickbooks Resume Examples & Samples

  • Provide general administrative support to all departments including marketing, sales, and installation
  • Will play central support role in creating new web marketing campaign to include new website, web optimization, pay-per-click, and video
  • Create, design, and maintain marketing materials and content to include direct mail, brochures, newsletters, email, website, and social media
  • Receive all incoming phone calls using multi-line phone system
  • Process all contracts, incoming/outgoing mail
  • Bookkeeping using QuickBooks Pro
  • Review and submit biweekly payroll to payroll company
  • Process documents with lending company
  • Write and proofread documents
  • Create and maintain reports and Excel spread sheets for all departments
  • Up keep office, office supplies and machines
13

Temporary Office Administrator Resume Examples & Samples

  • This is a office based position working out of the Manistee, MI office. NOT a Virtual position.**
  • Working knowledge of digital phone systems (PBX or others)
  • Professional experience using MS Excel, MSWord, and Outlook
14

Office Administrator Immediate Hire Resume Examples & Samples

  • Assists in maintaining contact with families, teachers, and other community members; Greets guests who visit the office; Handles the telephone system as a whole
  • Processes requests for records and monitors fax and voicemail daily
  • Holds responsibility for printing, input of K-8 student records into eSchool, the state’s student information system; Creates, inputs, and files K-8 student records; Creates and files other records as needed
  • Creates classrooms and assigns students to classrooms and courses within TotalView School, K12’s student information system
  • Holds responsibility for withdrawal processing; Handles all processing and filing
  • Supports administrators and Operations Manager with local enrollment processes as needed
  • Maintains accurate addresses, phone and email information for all K12 and teaching staff
  • Sorts and distributes mail; Coordinates all incoming/outgoing package processes on-site (Fed-Ex, UPS, courier service); Acts as K12’s point-of-contact for questions regarding logistics and shipping; Maintains postage meter; Processes incoming and out-going faxes
  • Leads inventory efforts , keeps accurate inventory records and maintenance of all office equipment, supplies, and services; Fulfills approved materials requests
  • Sets up conference calls, meetings and office functions both on and off-site; Coordinates special events; Creates and maintains administrative calendars in Outlook, as needed
  • Acts as primary point-of-contact for all issues related to the facility, including maintenance, upkeep, and technology infrastructure
  • Supports teachers’ needs which may entail printing, mailing, or other needed assistance
  • Experience with inventory management
  • Associate Degree in Business Management or related field
  • ****School Based Position******
15

Administrator, Office of the Chair Resume Examples & Samples

  • Demonstrated excellent organizational skills
  • Demonstrated ability to take initiative and ownership of projects
  • Demonstrated experience working independently and as part of a team
  • Relevant subject matter knowledge
  • Demonstrated supervisory skills including conflict resolution
  • Working knowledge of accounting, budget planning and financial forecasting
  • Strong and effective interpersonal skills
  • Attention to detail and accuracy, and solid analytical skills
  • Ability to multi-task and manage deadlines
  • Knowledge of computer-based organizational or project management software such as Smartsheet, MS Project, or similar is strongly preferred
  • Excellent computer skills are essential and expert knowledge of Powerpoint and web content management systems is preferred
16

Office Administrator Minnesota Flex Academy Resume Examples & Samples

  • Two (2) years of office management experience
  • Ability to work independently and contribute to a team
  • Ability to pass required background check
  • Ability to learn new technology tools and programs quickly
17

Iacea Office Administrator, Senior Specialist Resume Examples & Samples

  • PC skills and Microsoft office suit, including access database management design and maintenance skills are required
  • Understanding of business needs and requirements for reporting and deliverables
  • Minimum of 1-2 years of experience in a financial services or accounting setting
  • Requires the ability to coordinate and execute special projects for the department
  • Works under limited supervision and in coordination with IACEA administrative staff on complex projects
18

Executive Office Administrator Resume Examples & Samples

  • Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently. Must be able to demonstrate previous experience of working in a busy, demanding and customer focused office at Executive level
  • Must be highly responsive to the needs generated by the day-to-day activities of management and organization and willing to work in close collaboration with the Managing Director and his team
  • Should exhibit mature and independent judgment, initiative and flexibility
  • Able to solve problems as they arise and use initiative or seek clarification as appropriate
  • High levels of discretion are required. Demonstrated experience of working in a confidential environment
  • Precise, accurate, and meticulous and have outstanding organizational skills
  • Be capable working well with others – including International or US interfaces and or senior Government agencies
  • Have excellent telephone skills and be precise when taking messages. Follow-up is critical
  • Excellent communication skills; both verbal and written communication
  • Have experience working with and building relationships with a wide range of individuals within an organization
  • Be computer literate with excellent experience of MS Office. Excellent Word, Excel and Powerpoint are essential
19

Office Administrator Senior Resume Examples & Samples

  • Provides guidance and assistance to less experienced administrative assistants as required
  • 3-5 years experience in a related field or area
  • Prior experience in an administrative assistant role supporting 2 or more team members with general administrative needs
  • Intermediate to Advanced Microsoft Office skills
  • Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc
  • Ability to communicate both verbally and written with diverse audiences
  • Prior experience training other administrative team members
20

Technical Clerk / Office Administrator Resume Examples & Samples

  • Minimum industrial experience: 5 Years
  • Experience in similar position: 3 Years
  • 5 years plus experience in Engineering Design And Construction Office Environment
  • EPC/PMC Contractor Experience
  • High Degree Of Competency In Microsoft Office Suite Of Programs, especially high proficiency In Microsoft Excel (VBA), Access, Word and Powerpoint
  • Excellent English written, verbal and presentation skills, particularly the ability to communicate in a Multidiscipline Context
  • Good Communication Skills, able to listen, understand and clearly articulate as aequired
  • Significant previous experience in a similar
21

Office Administrator for Awacs Resume Examples & Samples

  • Authors and prepares general correspondence, memos, charts, tables, graphs, business plans, etc. in accordance with MITRE’s Standards. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
  • Greets and assists visitors and vendors, answers telephone calls and forwards phone messages as necessary
  • Responsible for keeping the office clean and organized
  • Coordinate meetings (facilities, catering, logistics, etc.)
  • Inventory, order, organize, and store office and kitchen supplies from vendors using Corporate p-card
  • Must have high level of interpersonal skills to handle sensitive and confidential situations
  • Position continually requires demonstrated poise, tact, and diplomacy
  • Track and facilitate dept. timecard (TRS) and computer (DTS) compliance
  • Act as backup to other administrative support within J460
  • Ability to maintain and create SharePoint sites
  • Excellent knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Must have a professional demeanor, be friendly, helpful and outgoing, and possess the ability to interface effectively with all levels of staff, sponsors, vendors, and visitors
  • Must be a “team player" and be able to work with all levels of the organization effectively and efficiently
  • Ability to maintain and handle confidential materials on a routine basis
  • Ability to work under time constraints and meet deadlines while multitasking
  • Experience with SharePoint is a plus
22

Office Manager Administrator Resume Examples & Samples

  • Commitment to taking responsibility for job function and to look beyond their job function and task and understand how their work is used and influences others
  • Ability to work and communicate positively within a team based environment to ensure all deliverables are in conformance with engineering codes, standards, quality, schedule and budgetary restraints
  • Formatting of all project documentation as per the company and project procedures and ISO standards
  • Filing hard copy as required
  • Comparing electronic and hard copy files to ensure each is complete and tracking any missing documentation
  • Acting as a liaison for employees
  • Degree in business administration or relevant experience
  • Possess a flexible and highly organized approach to work
  • Strong numeracy, accuracy and an understanding of basic financial management
23

Programme Management Office Coordinator Administrator Resume Examples & Samples

  • A minimum of 3 years relevant successful experience of PMO / project coordination and administration on large projects / programmes
  • Eligibility to work and reside in the UK
  • Good IT skills including advanced use of Microsoft Office, especially in the use of databases
  • Experience is utilising document control systems
  • Knowledge and understanding of document control and information management processes and procedures
  • Well-developed analytical and problem-solving skills and experience and demonstration of investigating, analysing, recommending and presenting solutions to document and information management issues
  • Good verbal and written communication and presentation skills and ability to prepare clear and concise reports, briefings and correspondence
  • Good negotiation skills and ability to achieve effective outcomes
  • Will be able to work independently, under minimum supervision, or as part of a team
  • Has strong organisational skills and have the ability to prioritise their workload
  • Ability to successfully take own initiative, work under pressure and meet tight deadlines
  • Able to integrate and work successfully as part of a team and positively contribute to its development and performance
  • Ability to act on own initiative, to plan and prioritise and manage own work to meet deadlines and deliver outcomes within set timescales
24

Cancer Clinical Trials Office Administrator Resume Examples & Samples

  • Ability to prioritize and multi-task
  • Experience with Excel spreadsheets, Power Point presentations, and software applications
  • Demonstrated problem-solving skills and willingness to take initiative
  • Experience working in a clinical or medical setting
25

Exchange & Office Administrator Resume Examples & Samples

  • Minimum of 5 years of IT experience
  • Two years of hands-on experience in administering large O365, Exchange 2013 or 2010 hybrid environments
  • Two years of experience in administering Active Directory environment using Windows 2008 or 2012 Servers
  • Experience with Microsoft Azure
  • MCSE 2008 or O365 certifications
  • Experience in Powershell, Exchange online, Exchange online Archive, Sharepoint and Skype for Business in O365
  • Experience in managing Airwatch solution
26

Receptionist / Office Administrator Resume Examples & Samples

  • Provide administrative support to teams within the Cork Office and the wider EMEA leadership team
  • Meeting and greeting visitors to the site in a warm & friendly manner
  • Making travel arrangements (air, ground transportation, hotel)
  • Maintaining calendars and scheduling appointments
  • Coordinate logistics of offsite and on-site meetings, which may include: Reserving on-site conference rooms or offsite meeting locations
  • Arranging for room furniture setup, audio-visual equipment and catering
  • Preparing meeting materials such as documents and presentations
  • Distributing invitations and reminders to participants for scheduled events
  • Arrange for office space and seating of newly hired employees
  • Assist with ordering new equipment such as computers, desktop phones and mobile devices. Coordinate employee space moves with Information Technology (IT) and Facilities departments
  • Ability to anticipate needs, plan ahead and implement accordingly
  • Perform special projects as time allows and as required
  • Must be computer proficient, especially in word processing (Office or Pages), spreadsheets (Excel or Numbers) and presentation applications (PowerPoint or KeyNote)
  • Ability to handle multiple assignments simultaneously and work effectively and efficiently in a fast-paced deadline driven environment
  • Strong interpersonal, communication and customer service skills with the ability to work effectively with numerous stakeholders at multiple levels of the organization
  • Ability to quickly learn new tools and technologies and/or how to maneuver to work around existing technology limitations
  • Interest and experience in using technology and the Internet to improve work efficiency
  • 2nd European Language (ideally French or German) is highly advantageous
27

Sales Office Administrator Resume Examples & Samples

  • Develop and maintain the customer database
  • Generate and develop sales leads by contacting potential clients and building business relationships
  • Proactively research local competition and future local events
  • Undertake administrative requests as directed by the Management Team
  • Manage an events schedule to maximise yield
  • Build strong relationships with customers to fully understand their needs
  • Arrange and carry out Hotel show rounds
  • Ensure the complete administration and execution of all planned events
  • Participate in hotel promotional activities
  • Good organisational and administration skills
  • Commitment to delivering a high level of customer service
  • Confident telephone manner
  • High level of IT skills
  • Previous experience working within a Conference and Events environment
  • Knowledge of the hotel property management systems
28

Executive / Office Administrator Resume Examples & Samples

  • Management of complex calendar and scheduling
  • Management of domestic and international travel
  • Management and submission of expense reports
  • Management of headcount metrics for the business unit
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-site meetings, and team social events)
  • Track and help drive completion of key deliverables
  • Act as a liaison for business leader’s direct reports
  • Management of team space, including moves and reconfigurations
  • Provide business operations support as necessary to the Website Platform Organization
  • Work closely with the leadership team and recruiting to provide support to the business unit
  • 5+ years of experience supporting and/or working with Sr. Business leaders
  • Experience with complex international and domestic travel management
  • Experience with MS Word, Excel and PowerPoint
  • Experience with extensive scheduling and calendar management in MS Outlook
  • Excellent written and oral communication skills, as well as impeccable attention to detail, organization and reliability are musts
  • Highest level of integrity and discretion in handling confidential information
  • Creative, self-motivated problem-solver exhibiting sound judgment
  • Desire and aptitude for learning new concepts on the job
  • Energetic, positive, and client-services oriented team player
  • Experience with expense reporting/reimbursement policies and procedures
  • Experience coordinating high-level meetings and events and interacting with internal and external VIPs and their staffs
29

Office Administrator & Hiring Resume Examples & Samples

  • All post contract On-Boarding for new advisors
  • Supporting strategic projects across the entire branch
  • Helping to coordinate all BAU functions of the Austin office with a strong emphasis on digital and technology implementation and support
  • Providing administrative support to SVP/OM including phone coverage, calendar management, correspondence, travel arrangements, expense reporting, new business support, meeting and event planning and implementation and special projects
30

Temporary Office Administrator Resume Examples & Samples

  • Provide full administrative support function to the Rep Office Team (eg. Handling all travel arrangements, etc.)
  • Coordination of meetings for the team and customer events (such as product launches and farmer training)
  • Monthly expense report preparation and coordination
  • Manage the whole procurement process for the business according to the company guidelines (in liaison with Country Manager, Business Lead and General Manager)
  • Assists in the management of the department budgets and expenses
  • Management of all petty cash, banking reconciliation in liason with AP Controlling and Liho Admin Assistant
  • The successful candidate should possess a Degree qualification in Business Administration
  • Diploma in Marketing will be an added advantage
  • Minimum of 3 years’ experience as a PA, Secretary or Team Assistant
  • Computer literacy in Microsoft Office packages
  • Strong communication and people skills
  • Ability to multitask and meet deadlines
31

Receptionist / Office Administrator Resume Examples & Samples

  • Greet visitors in a courteous, friendly, and professional manner using agreed upon procedures
  • Clarify customer requirements; probe for and confirm understanding of requirements or problem
  • Communicate effectively with individuals/teams in the office to ensure high quality and timely expedition of customer requests
  • Effectively transfer misdirected customer requests to an appropriate party
  • Participate in activities designed to improve customer satisfaction and business performance
  • Solve problems that can be unstructured and may require conceptual thinking skills
  • May use multiple database systems and documents to view information for answering customer inquiries, troubleshooting technical issues and dispatching service when necessary
  • Maintain broad and in-depth knowledge of products and services
  • Assist with coordination and set up meeting rooms ensuring refreshments, meals, room layout and audiovisual for the meeting/special event
  • Manage all mail and courier services as needed
  • Order and manage inventory of office supplies
  • Be the main contact for all landlord related requirements
  • Work with HQ security manager for all H&S initiatives
  • Work with HQ security manager to issue access cards
  • Be the prime landlord contact for PCC
  • Work with PCC’s IT group and be the prime for IT related initiatives and issues
  • 5+ years of experience as a front desk reception
  • 5+ years of experience with MS Office Suite (Outlook, PowerPoint, Word, Excel)
  • Highly organized, process oriented focus
  • Creative thinker interested in not just event execution but event strategy
  • Frequently handles situations involving uncertainty and the need for interpretation and evaluation resulting from continuing changes
  • Ability to coordinate several projects simultaneously
  • Self-motivated and directed person, requiring minimal supervision
32

IT / Office Administrator Resume Examples & Samples

  • The day-to-day office administration
  • Order and maintain supplies, including general office supplies, furniture, janitorial items
  • Coordinate employee meetings and events
  • Coordinate equipment allocation and repair
  • Provide clerical support as needed
  • Maintenance and troubleshooting of computer systems
  • Install, maintain, troubleshoot & basic repair computer equipment & systems
  • Resolve technical problems with regard to security, performance, recovery, management and/or usage to company standards
  • 3+ years experience in IT/Office Management experience preferred. Vast knowledge of Dell hardware, Novell, Apple operating systems, MS Office System including MS Outlook. Strong NT background and printer support preferred with great hardware troubleshooting skills, knowledge of file permissions. Must have effective organizational, interpersonal and written/oral communication skills, excellent internal and external customer service skills are required
33

Middle Office Senior Administrator Resume Examples & Samples

  • Matching of trades booked by client against executing brokers trade blotter/ticket
  • Maintenance of portfolio and Standard Settlement Instructions data
  • Processing of all private equity placements
  • Daily Term Deposit affirmation and Administration
  • Daily/monthly cash reconciliation and managing position reconciliation
34

Office Administrator Senior Resume Examples & Samples

  • Partners within region and/or departments to implement best practices and process improvements to ensure effective and efficient services and provide and contribute to the overall success of the firm
  • Serve as a resource for staff who have questions regarding office policies and procedures
  • Other duties as assigned or necessary for line of business and/or office supported
  • Advanced Microsoft Office Skills
  • 5-8 years of relevant experience
35

Office Sharepoint Administrator Resume Examples & Samples

  • Customer service oriented. Excellent interpersonal skills with a proven ability to work and communicate effectively with all levels of non-technical users, managers, directors, and executive leadership in a creative, matrix organization
  • Multi-tasker who is able to work effectively on a team, as well as independently, with minimal supervision in an atmosphere of multiple projects, shifting priorities and deadlines
  • Believes in sharing knowledge for the overall benefit of the team. Passionate about their work and understands how it fits into the business operations. Takes an initiative in improving themselves and the work processes
  • Able to translate business requirements into workable solutions and solve potentially complex problems
  • Superior attention to details, problem solver, strong organizational skills
  • 3+ years’ experience with Sharepoint administration, developing Sharepoint solutions and providing support in a large organization (5,500+ users) in geographically dispersed areas
  • Preferred bachelor’s degree from an accredited college or university in Information Management, Computer Science, Business Administration, or relevant related field
  • LI-LG1
36

Senior Middle Office Administrator, AMO UK Resume Examples & Samples

  • They will act as a "technical" expert in the assigned area and may have project management responsibilities
  • Although the incumbent would not have formally assigned management authority they may provide guidance and/or training to other staff
  • Develop and implement new initiatives and assist with process re-engineering projects as well as be responsible for resolving pre and post trade compliance guideline violations
  • Advanced knowledge of many operations functions, the firm and the industry
  • Comprehensive understanding of investment products and securities operations
  • Ability to understand/resolve pre and post trade compliance guideline violations
  • LI-DH1
  • Strong knowledge of the alternative investment management arena, including fund structuring, different sub asset classes and competitor products
  • Knowledge of core alternatives buyers across the region
  • Advanced analytical skills
  • High degree of commercial acumen preferable
37

Senior Associate Office Administrator Resume Examples & Samples

  • Inputs data into on-line applications; verifies accuracy and produces reports
  • Composes and types/enters documents; may take dictation or notes, possibly of a technical nature
  • Performs general office duties: processes mail, ships materials, duplicates and faxes documents; orders supplies; arranges for equipment repair
  • Prepares paper and on-line requests (e.g., for maintenance/repairs, purchases, reproduction, checks, travel, expenses)
  • Provides assistance to over 50 staff members
  • Provides assistance with departmental projects, including but not limited to flu clinics, blood drives, on-site meetings/seminars
  • Assists in the preparation of special projects, which may require analysis of information, spreadsheet development, accuracy and/or compiling reports
  • Responsible for departmental libraries
  • Provides assistance to Office Support Manager as necessary
  • Serves as point of contact for internal and/or external guests
  • Basic knowledge of office procedures
  • Working knowledge of Microsoft Office Products and internal SAS applications
  • Demonstrates attention to detail. Demonstrate an approachable and positive attitude
  • Good problem solving, writing, interpersonal, communication, and organizational skills
  • Ability to operate office equipment
  • Shorthand skills may be required
  • Associate's degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field
  • Two years of general office experience, preferably including experience related to area of assignment
38

Receptionist / Office Administrator Resume Examples & Samples

  • 3-4 years’ experience in an administrative role (recommend 5+ years)
  • Proactive, self-starter approach
  • Customer service training preferred
39

Programme Office Administrator Resume Examples & Samples

  • Establishing control mechanisms to ensure reporting requirements are met
  • Producing reports: gathering information, checking data, formatting
  • Scheduling: establishing all relevant meeting/submission dates; designing and implementing suitable tracking systems for the team, to ensure awareness of deadlines; forward planning
  • Engaging with Stakeholders: handling enquiries, scheduling, supplying information
  • Coordinating and organising meetings: booking rooms, sending invitations, preparing papers, taking minutes, updating action grids, circulating minutes
  • Preparing/editing documents: compiling and updating spreadsheets, assisting with the production of presentations, reports and correspondence
  • Filing: maintaining electronic filing structures; ensuring security, integrity, and confidentiality of data
  • Analysing and monitoring internal processes; identifying improvement/efficiency opportunities
  • Ideally Degree educated or have a strong general education including Higher level English (or equivalent)
  • Proven advanced administrative experience and the ability to manage multiple work-streams
  • Client facing/stakeholder management skills e.g. 3rd party clients/contractors/suppliers etc
  • Strong IT skills are essential, particularly MS Office i.e. Outlook, Excel, Word, PowerPoint
  • Exceptional planning and organisation skills
  • Professional manner – verbal and written
  • Team working and collaboration
  • Information gathering and monitoring returns
  • Good at juggling tasks and prioritising
40

Administrator, Macau Office Resume Examples & Samples

  • Degree holder preferably in IT
  • At least 1 years’ administrative work experience
  • PC knowledge a must and technical support experience will be an advantage
  • Responsible, customer focus & attentive to details
  • Organized and willing to learn
  • Good communication and follow-up skills
  • Strong Excel skill
41

Field Office Project Administrator Resume Examples & Samples

  • Check contractor's certified payrolls and contractor's employee interviews
  • Work with and on LCP Tracker, FAST, PEN, SATS, CPE, Force Accounting and Invoicing, Bituminous Price Adjustment, and Diesel Adjustment
  • Serve as one of the focal points for project document and records tracking, and management
  • Responsible for the day to day maintenance of an electronic document control system and will provide regular input and summary data for specified project reports
  • Maintain Project Records
  • Upload documentation to GSA EPM software (training will be provided)
  • Initiate project related letters when requested
  • Prepare Work Authorization Forms (WAF) for new contracts, modifications and job closures
  • Follow up and report on accounts receivables
  • Assist Project Managers in tracking project budgets
  • Prepare Go/No Go forms and assists with proposals
  • May have limited interaction with IE billing and accounting staff
  • Assist on unusual problems and work is reviewed for application of sound professional judgment
  • Evaluate, select and apply standard management/administrative techniques, procedures and criteria to assist Project Manager
  • 7+ years of previous ADOT experience
  • Local Municipality (Counties or Cities) experience
  • Possession of a Arizona driver's license
42

Executive Office Administrator Resume Examples & Samples

  • Establishing and maintaining effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
  • Track, maintain and disseminate information relative to group and business operations
  • Review technical and complex reports and presentations meant for senior level audiences for errors under tight deadlines
  • Draft and update presentations which reflect the most current information and state of play for given issues (ongoing monitoring of group activities)
  • Verbally communicate and receive a wide variety of information to and from multiple audiences
  • Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Prioritize, manage and schedule time and availability for most efficient use of time
  • Coordinate travel arrangements including local travel, monitor travel logistics, generate expense reports and reconcile corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit card
  • Plan, coordinate and implement logistics for senior executive level internal and external events
  • Create, edit, and maintain electronic and written communication
  • Coordinate with appropriate focal to support the acquisition and maintenance of resources. Order and maintain office supplies
  • Promote teamwork and value-added ideas to management and administrative staff
  • Provide guidance to less experienced employees
  • Work under minimal supervision
  • Candidate should have a personable and professional phone demeanor; ability to speak clearly, professionally and with decorum
  • Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires strong proficiency in Microsoft Office applications with an emphasis on PowerPoint
  • Mature and independent judgment, initiative, and flexibility; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment
43

LZA Sales & Marketing Office Administrator Resume Examples & Samples

  • Transportation arrangement
  • SAP Operation/Management
  • Vendor Creation Request
  • Create Purchase Requisition
  • Receiving good
  • Invoice handlin
44

Office & Project Administrator Resume Examples & Samples

  • Manage day to day activities to support Project Managers
  • Assist with Division and Area offices management functions
  • Review and analyze project reports periodically
  • Create and update project files and general schedules and reports
  • Prepare meeting materials and presentations as applicable
  • Perform contracts and invoicing administration
  • Staff and calendar schedule management
  • Proficient in Microsoft Office Suite
  • Strong written and oral communication, and research /analysis abilities
  • Familiar with scheduling software Primavera - P6
  • Must have SharePoint knowledge
  • Strong Power Point development skills
  • Must be proactive and a self-starter, and can work independently
  • Understands project scheduling and delivery
  • A quick learner in a fast pace environment
  • Provide reporting of all financial tracking and cost performance
  • Other job-related duties or projects as assigned
45

Receptionist & Office Administrator Resume Examples & Samples

  • Professional verbal and written communication skills. Takes pride in offering superior customer service to internal / external clients
  • Able to work autonomously, employ initiative to find solutions, manage multiple tasks, prioritise and exercise discretion
  • Able to liaise at an executive level, and greet visitors and members in a friendly and courteous manner
  • Intermediate Microsoft Office skills with a focus on Excel and Word (PowerPoint skills highly desirable)
  • Freely shares information and understanding with CGI members, does not wait to be asked for information or help
46

Sales Office Administrator Resume Examples & Samples

  • Good computer user skills in MS Excel, Word, Outlook
  • Cost-consciousness, basic understanding of spreadsheets and financial reporting
  • Knowledge of office administration and some experience is desirable
  • Engineering background would be desirable but not essential
  • Solid background in Maths and English (GCSE) is essential
47

Office Administrator, GPC Resume Examples & Samples

  • Maintain and improve the current administrative operation system involved with the purchase, movement, and inventory of local farmer stock peanuts and local seed inventories
  • Print ADM Mainframe and Procurement System Reports
  • Process Accounts Payable / Maintain Accounts Receivable
  • Serve and assist local producers
  • Process Farmer Stock contracts
  • Oversee local collections
  • Reconcile invoices for accuracy, validity, proper taxation, etc. and secure approval
  • Obtain credit lines for seed customers
  • Maintain scale ticket logs
  • Assist with employee time keeping
  • Communicate and coordinate with Management team, co-workers, and multiple locations
  • 3-5 years of relevant work experience; Customer service work experience preferred
  • Display proven organizational, inter-personal, and leadership skills
  • Demonstrate good team-working skills
  • Excellent communication skills, (written and verbal)
  • Ability to plan, organize, and manage multiple tasks, assignments, and projects simultaneously without direct supervision
  • Associates degree preferred, or equivalent work experience
48

Executive Office Administrator Resume Examples & Samples

  • Greeting visitors and providing front office receptionist and/or customer service support in a federal Government environment to SES/Deputy Assistant Commissioner/Assistant Commissioner
  • Communicates visitor information to executives and functional offices in an accurate and timely manner via phone and/or email
  • Prepares Executive agendas, ensures meetings run on time and records actions items for Executive
  • Prepares daily schedule of meetings and priorities and initiates, establishes and communicates to Executive's staff on department and personal meetings
  • Gathers, organizes and prioritizes incoming material for review and signature for Executive
  • Prepares administrative reports and documents for Executive review and signature
  • Must have two to four years of direct relevant experience supporting executive personnel
49

Sales & Office Administrator / Coordinator Resume Examples & Samples

  • Provide a high level of support to the specialised Transtech Sales and Service Delivery departments
  • To input and manage Transtech customer sales orders into the SAP system
  • To be first line support for local account/finance queries
  • To produce management reports for sales orders and related tasks
  • Manage office administration tasks related to the effective operation of the local branch
  • A minimum of 1-2 years administration and /or customer support experience
  • Intermediate computer skills including all Microsoft Office applications
  • Knowledge of SAP system or similar ERP system advantageous
  • Positive, enthusiastic approach and attitude
  • Strong customer centric and relationship management abilities
  • Able to work with a diverse array of people, challenging in a non-confrontational way and builds successful working relationships
  • Strong organisational and time management skills / high attention to detail
50

Executive Office Administrator Resume Examples & Samples

  • Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature
  • Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Prioritizes and schedules management-level employee time and availability for efficient use of time
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources
  • Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees
  • This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship
  • Hands-on experience using Microsoft Office Products: Outlook, PowerPoint, Excel, and Word
  • Minimum of one year experience managing calendars and/or conference rooms
51

Office Systems Analyst / Administrator Resume Examples & Samples

  • Providing operational support such as incident resolution, incident escalation, critical situation disposition and closure
  • Providing service management such as process life cycle management, process improvement, continuous service improvement, VIP support process, and trend analysis
  • Providing messaging Services such as support of e-discovery/broadcast message/(Freedom of Information Act (FOIA), integration with business applications, articulate services, and maintenance of the service artifacts
  • Providing technical support such as messaging architecture and design, operational analysis, execute approach to integration, and operational issues; and,
  • Evaluating security requirements and routinely auditing system security compliance
  • 10-15 years of directly related computer systems analysis and/or programming experience
52

Office Manager & Administrator Resume Examples & Samples

  • Taking care of correspondence, archiving of official documents, preparing bookkeeping entries and processing of invoices
  • Financial administrative work like collecting, editing, analyzing and processing financial and/or management accounting information and cash reports, budgets and other reporting for management
  • Carrying out secretarial work duties, such as managing diaries, organizing meetings, arrange for business trips and visas, and acting as a point of contact in the office
  • Coordinate events, maintenance of office, arrange for office supplies & equipment
  • Strong organisation, problem solving and planning skills
  • Experience with booking software like Exact is preferred
  • A personal or professional link with the African continent is regarded as positive
53

Office Administrator, Senior Resume Examples & Samples

  • Works with the project team to optimize the design and structure of subcontracts
  • Ensures that the subcontracts placed reflect the requirements of the business
  • Ensures all subcontracts entered into by CWC are on terms and conditions and where appropriate at prices acceptable to CWC
  • Manage subcontract risks
  • Negotiates subcontracts with suppliers
  • Manages subcontract claims and variations received/issued by CWC
  • Management of subcontracts post contract award through the full development life cycle (design, manufacture, test, acceptance) ensuring subcontractors deliver to agreed requirements and schedule
  • Develops appropriate reporting and subcontract management processes for projects
  • Interacts with all levels of the organization
  • Advises management and staff on the practical and necessary steps to ensure corporate processes are followed
  • Provide advice and guidance to business as required
  • Further education, A-Level minimum or equivalent and/or ability to demonstrate competence to successfully carry out the requirements of the role
  • Extensive (anticipated at least 5 years) commercial contracts and contract/subcontract management experience
  • Ability to review, draft and negotiate subcontract terms and conditions
  • Experience of negotiating claims and variations to contract with subcontractors
  • Knowledge of contract law
  • Exceptional negotiation and influencing skills
  • Good knowledge of contract & subcontract terms and conditions and application in bids
  • Must have strong problem solving and planning skills
  • A strategic individual with good judgment and strong professional and ethical standards
  • A well-organized individual who can relate to management, line workers, government officials, customers, and visitors
  • Leadership -- a demonstrated ability to lead people and obtain results through others
  • Flexible, as some out of hours and weekend working may be required. Some domestic and foreign travel may also be required
54

General Office Administrator Resume Examples & Samples

  • Prepares physical bank deposits and posts all collected monies to customer accounts
  • Performs data entry of new sales agreements and conversions of existing sales agreements
  • Maintains customer files, both paper and electronic
  • Processes open Accounts Payable using Stellent and PCard
  • Performs manual work order completions
  • Performs outbound collection calls to unpaid new business and rejected payments
  • Analyzes current-month technician work schedules for optimization opportunities
  • Provides miscellaneous clerical support (i.e., filing, supply ordering, state/regulatory
  • High School Diploma or General Education Degree (GED); or three to six months related
  • Skill in written and verbal communications
  • Skill in attending to detail
  • Skill in maintaining the integrity of administrative transactions Personal time management and organizational skills
  • Skill in being flexible with work priorities
  • Skill in multi-tasking General working knowledge of Terminix products and services
  • Skill at navigating Mission to perform appropriate customer account updates
  • Knowledge of Variant scheduling and ability to read and follow automated scheduling
55

Sales Office Administrator Resume Examples & Samples

  • Bachelor's Degree or higher is preferred
  • Candidate must have strong computer skills (Microsoft office) and analytical skills
  • Candidate must be able to multi task effectively and manage conflicting priorities
56

Office Administrator / Assistant Resume Examples & Samples

  • Minimum 5 years of administrative experience
  • Payroll and human resources experience a plus
  • Accounts payable experience
  • Excellent computer skills (MS Excel, MS Word and Outlook)
  • Knowledge of JD Edwards software a plus
  • Ability to Multi-task
57

HP Oa-office Administrator Resume Examples & Samples

  • Excellent planning, time management and organisational skills
  • Proactive thinker and planner – e.g. in terms of scheduling the day to day tasks
  • Skilled in using Microsoft Office applications (Word, PowerPoint etc.) and other computer software required by Haven Power
  • Effective administrator to the team with a professional ‘can do’ attitude
  • Be helpful and effective when working with colleagues
  • Willingness- happy to perform basic tasks as needed
  • Pro-active – confident to ask questions when required
  • Positive attitude when dealing with challenging challenges
  • Ability to work independently and with a degree of flexibility to ensure that the task is completed efficiently and on time
  • Confidence to work within a busy and pressurised environment
  • Ability to maintain confidentiality at all times
  • High degree of energy and pragmatism
  • Driven and enthusiastic individual, persistent in their approach to delivering against agreed business objectives whilst capable of managing multiple deadlines
  • Maintain links and contacts with internal and external colleagues and at every level of the business
  • Be decisive and act promptly when required
58

Office Administrator / Admin Assistant Resume Examples & Samples

  • Diary management including room bookings, travel arrangements and other meeting administration requirements
  • Management of overseas travel arrangements including visa requirements, flights and hotel bookings
  • Processing of all visa requests for Group IS
  • Booking of management 1:2:1 staff meetings
  • Organise building access passes for Newplan House (NPH) & Euston Tower (ET)
  • Manage stationary requirements for NPH & ET
  • Process systems access for contract staff
  • Expense submissions on behalf of SLT
  • Assistance with meeting materials, presentations etc
  • Demonstrable administrative experience
  • Conversant in Outlook and Word
  • Able to create documents appropriate to the needs of the office
  • Be able to demonstrate organisational ability, use initiative and prioritise workload
  • Good written and communication skills and a professional manner
  • Flexible attitude and 'can do' approach
  • Experience of Excel and PowerPoint
  • Note taking experience
  • Flexibility in both attitude and approaches to work
  • Able to manage work-load at the appropriate level of detail
  • Enthusiastic
  • Excellent communicator
59

Office Administrator / Coordinator Resume Examples & Samples

  • Project management techniques and practices
  • Demonstrated ability to be flexible in work performance
  • Proficiency with Microsoft Word, PowerPoint, Excel, SharePoint and overall PC skills
  • Demonstrated skill in both oral and written communications
  • Strong team philosophy
  • Ability to handle several tasks concurrently
  • Strong organizational skills, initiative, and dependability
  • Ability to work with project staff, vendors, consultants and public agencies staff,
  • Demonstrated analytical skills
60

General Office Administrator Resume Examples & Samples

  • Administer, manage and maintain Canaccord Genuity’s client marketing and prospecting database (Salesforce CRM)
  • Maintain client e-mail unsubscribe requests generated through Salesforce CRM
  • Coordinate Advisor mailouts, ensuring accuracy and avoiding duplications
  • Organize the entire cycle of client seminars, including venues, RSVP lists, and follow-up
  • Develop and maintain templates for monthly newsletters and seminar invites
  • Support the functionalities of Canaccord Genuity’s Dataphile KYC (Know Your Client) System to assist users with various queries and reports
  • Assist with maintaining the file storage room, and perform record keeping of closed client accounts in Excel
  • Participate as an active member of the Employee Social Committee
  • Merge information from various recordkeeping and reporting systems (e.g. Dataphile) to Excel as required
  • Assist members of the Wealth Management team with administrative duties and special projects as required
  • Learn Securities cage functions (Cheques, Certificates, Documents) and provide coverage when needed
  • Strong proficiency with the Microsoft suite of products (Excel, Word, PowerPoint, Publisher, Outlook)
  • Proven experience working with various databases
  • Detail-oriented, with strong problem solving skills
  • Demonstrated ability to meet tight deadlines and work well under pressure
61

Event Office Administrator Resume Examples & Samples

  • Organization of shared files and data
  • Shipping and tracking of marketing materials and packages
  • Basic event coordination, including logistics, administrative duties and planning
  • Perform an array of administrative tasks (Manage calendars, schedule shipments, book venues for events, ordering supplies)
  • Assist in preparing reports, spreadsheets and presentations, applying skills in Google Docs, Google Sheets, and Google Slides
  • Act as a liaison to other corporate groups on event details and administrative issues
  • Booking meeting rooms / venues for internal and external events
  • Manage catering, decor, guest registration, and A/V requirements for internal and external events
  • Manage and organize shared Google Drive folders and documents for the team
  • Ordering necessary materials for events and coordination of its shipments and storage
  • Manage expenses for internal and external events using Google spreadsheets
  • Resolve miscellaneous issues that have varying degrees of complexity with limited guidance
  • AA/BA in Business Administration or Marketing preferred not required
  • 1-3 year of experience in Administrative Support or Account Manager role
  • Demonstrated proficiencies in MS Office/Google Docs, MS Excel/Google Sheets, and MS PowerPoint/Google Slides
  • Computer literacy working with web based applications and various systems
  • Extremely strong ability to multi-task and continually and dynamically prioritize multiple work streams with the desire to work in a very fast paced environment
  • Effective interpersonal and organizational skills
  • Flexibility with regards to job responsibilities
  • Ability to quickly learn new tools and technologies. Interest and experience in using technology and the Internet to improve work efficiency
62

Office Manager / Event Administrator Resume Examples & Samples

  • Understand and Adhere to all Corporate Policies to include but not limited to ACI Code of Ethics and Global Information Security
  • Responsible for organizing and coordinating office operations including but not limited to making purchases, coordinating with suppliers, maintaining office in optimal conditions and record keeping
  • Serves as a point of contact for the remote office and other ACI Departments and provides support where required in the absence of local staff – HR, Finance, Facilities, Security, etc
  • Organize internal and external events for employees and customers
  • Interface role between internal and external customers and ensure the communication of information
  • Provide secretarial and administrative support to the management as required
  • Provide receptionist support and serve as the first point of contact for visitors to the office
63

Au Office Administrator Ap Resume Examples & Samples

  • High degree of proficiency with Microsoft Office Products (Word, Excel, Powerpoint, Outlook)
  • Ability to learn software packages quickly when required, Report production, Masterpack
  • Min typing speed of 70 wpm
  • Numaracy skills- competency levels demonstrate proficiency to produce and understand data tables when required, process payments, work within budget
  • Literacy skills- xperience in drafting letters, memos, e-mails, announcements and responding to external/internal communications
64

Plant Office Administrator Resume Examples & Samples

  • To perform administrative and accounting functions
  • To be responsible for maintaining consistent and accurate records initiated at multiple plant levels and meeting reporting requirements in a timely manner
  • Understand the company products, prices and uses
  • Understand plant management system, ticketing system, repair order system and procurement process
  • Candidate must have the ability to learn and administer the Kronos payroll system
  • Must have good communication and interpersonal skills
  • Must have general knowledge of Microsoft Office programs (Word, Power Point & Excel)
  • Must be punctual in adhering to established start times
  • Must be dependable and a team player
65

Plant Office Administrator Resume Examples & Samples

  • Field​ing​ customer orders, dispatching trucks and work​ing​ with local sales personnel as well as other fellow dispatchers
  • Contact​ing​ external customers and coordinating final shipments of all open orders
  • Manag​ing​ the shutdown of plant operations and conveying plan to appropriate plant and supervisory personnel
  • Must have computer experience to operate the scales ticketing system in which Vulcan’s sales are generated via sales orders and truck weights. Must be able to multi-task in a fast paced environment while providing great service to our customers
  • Must be able to work closely with customer service and sales departments to ensure sales are accurately recorded
  • Must be able to ensure correct materials are loaded following strict DOT weight laws
  • Must be able to maintain computer truck files
  • Must be able to ensure division policies and procedures are followed with respect to ticketing to enable a clean audit
  • Must be able to meet daily, weekly, and monthly deadlines as required
66

Administrator Over Centre Office Resume Examples & Samples

  • Planning, directing and evaluating operations to ensure the provision of adequate and appropriate care and services
  • Complying with applicable law and regulation
  • Fiscal planning, budgeting and management of operations in accordance with fiscal parameters
  • Implementing Governing Body directives and ensuring that appropriate service policies are developed and implemented
  • Insures statistical reports and appropriate data collection are maintained and analyzed for program documentation, planning, evaluation and continuous quality improvement so complete reports are received by the Governing Body and Home Care Division Senior Leadership
  • Recruiting, employing and retaining qualified personnel to maintain appropriate staffing levels
  • Establishing and maintaining effective channels of communication
  • Ensuring program personnel have current clinical information and current practices
  • Directing and monitoring agency performance improvement activities
  • Ensuring staff development including orientation, in-service education, continuing education, and evaluation of staff
  • Assuring that skilled nursing and other therapeutic services furnished are under the supervision and direction of a physician or registered nurse
  • Assuring appropriate staff supervision during all operating hours
  • Assuring the development and qualifications for professional services and the assignment of personnel
  • Ensuring the accuracy of public information materials and activities
  • Appointing a similarly qualified alternate to be available at all times during operating hours in the absence of the administrator
  • Informing the governing body, staff, and professional advisory group of current organizational, community, and industry trends
  • Maintains patient and employee confidentiality
  • Maintains standard of care related to State, Federal, OSHA, and CHAP guidelines
  • Should be good steward of all agency financial resources, including but not limited to arrangements for equipment and other necessary items and services needed
  • Performs duties in accordance of and under the direction/supervision as defined by the Agency’s
67

Area Plant Office Administrator Resume Examples & Samples

  • Area Plant Office Administrator performs the same assigned tasks as a Plant Office Administrator; yet he/she assumes an additional responsibility by performing those tasks at multiple facilities when coverage is provided during clerical absents (vacations, sickness, etc)
  • The Area Plant Office Administrator assists with the “plant audits” that are completed under the guidance of their supervisor
  • Area Plant Office Administrator, like Plant Office Administrators, is responsible for a variety of activities at the plant level. These responsibilities require interaction with operations, sales, finance and human resources
68

Receptionist / Office Administrator Resume Examples & Samples

  • Excellent command of English language proficiency – both verbal and written
  • Solid experience with Microsoft Office (Word, Excel)
  • Ability to cope with numerous demands from various people at the same time and to prioritize work effectively, while keeping agreed upon deadlines
  • Outstanding communication and interpersonal skills, as well as a collaborative working style
69

Portfolio Management Office Administrator Resume Examples & Samples

  • Control the receipt, identification, and storage of all project management deliverables & benefits
  • Set-up and maintenance of project files
  • Support the preparation and maintenance of project management deliverables (e.g. Progress Reports, Roadmaps, Benefit delivery, Steering Group Packs and more)
  • Support the compilation and preparation of reports
  • Arrangement of logistics around meetings and workshops
  • Preparation of necessary materials for meetings and workshops including agendas and meeting records
  • Support both the Finance Manager and Project staff with reconciliation of the project budget and preparation for the monthly financial reporting process; including invoice reconciliation and cost forecasting
  • Monitor business processes, and identify opportunities for improvement
  • Completion of information requests to meet internal governance demands
  • An administrative background, ideally project based
  • Ability to prioritise daily workloads
  • Diarises regular work, and plans own time effectively
  • Excellent transcriber, enabling accurate recording of key decisions and action items
  • Highly organised, and detail orientated
  • Personable, with very good written and verbal skills, and the ability to comfortably liaise with junior and senior stakeholders
  • Competent user of MS Excel, Word and PowerPoint
  • Experience of using PlanView would be advantageous
70

Field Office Administrator Resume Examples & Samples

  • Research and compile project information and related data, produce special or recurring reports, and complete financial and administrative tasks as assigned
  • Maintain field office budget and reconcile various accounts
  • Process construction procurement packages
  • Establish and maintain document archiving and retrieval systems, prioritize the flow of project reports/correspondence, and ensure that you timely handle the process and resolution of requests. This includes the Senior Construction Manager files
  • Purchase supplies and field office equipment, including vendor management
  • Keep informed on project document policies and procedures and will be the project’s focal point for timely dissemination of materials, documents, and other administrative duties
  • 4-year degree in Accounting, Finance, Business (or equivalent) from an accredited institution
  • 5-8 years of experience in a project administration capacity with field experience on construction or construction management projects. Supervisory experience is a plus
  • Command of Microsoft Office Suite word processing, spreadsheet, and database software, is required
  • Track record of detailed organizational skills and professional demeanor
71

Office Administrator Cambridge Resume Examples & Samples

  • Education in Administration, Organisation and Hospitality
  • Experience in a dynamic and international environment
  • Self-starter and independent
  • Strong diplomacy and problem solving skills
  • Strong attention to detail and follow-up
72

Plant Office Administrator Resume Examples & Samples

  • Minimum of one year in bookkeeping, accounting or related experience is required
  • One (1) to two (2) years office experience in bookkeeping or accounting is required
  • Two (2) to three (3) years office experience in bookkeeping or accounting is required
  • A minimum of three (3) years office experience in bookkeeping or accounting is required
  • A minimum of three (3) years- five (5) years office experience in bookkeeping or accounting is required
  • A minimum of five years office experience in bookkeeping or accounting is required
  • Performs duties relating to weighing trucks, ticket reporting, and dispatch/delivery coordination
  • Perform a variety of daily plant duties as required by plant manager or region accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager
  • Prepares month-end closing information for Accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management
  • Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed
  • Provide oversight, guidance and training to lesser-experienced plant office administrators and scale clerks
  • Works with region Human Resources department to handle personnel requests and problems. Works with region SHE department handling safety and environmental issues
  • Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary
  • Other duties may be assigned as required
73

Executive Office Administrator Resume Examples & Samples

  • Manage all domestic and international travel arrangements for the Vice President
  • Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and reimbursement
  • Create, edit and maintain electronic and written communication and correspondence
  • Candidate should be able to work outside of normal business hours on occasion to support statement of work
  • Experience in a role which required thorough knowledge of company office practices and technology, applicable policies and procedures, and the organizations office information workflow and structure
  • Experience in a role requiring mature and independent judgment, initiative, and flexibility; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment
74

Office Administrator Assistant Resume Examples & Samples

  • A/P & A/R
  • Perform all duties pertaining to the daily revenue reconciliation and cash deposit activity including reconciling POS systems to Oracle, posting payments, cash receipts,and credit card charges and payments
  • Responsible for vendor reconciliations, bad debt calls and collections
  • Print and distribute weekly/periodic financial packets and/or Club reports to General Manger and Dept. Heads
  • Review Membership applications for completeness and assurance with program/legal requirements
  • Miscellaneous office manager responsibilities (Supply orders, system maintenance, etc)
  • Assist Dept. Heads with Payroll/Benefit processing and questions
75

Receptionist & Office Administrator Resume Examples & Samples

  • Answer telephone calls and transfer calls to the appropriate person
  • Monitor and ensure that the reception area is kept tidy and projects a business-line image
  • Keep a record of staff and visitors signing in and out of the building
  • Assist in resolving clients’ issues and complaints
  • Other assignments as assigned by Manager
  • Bachelor's Degree in Business Administration or other related fields
  • Able to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
  • Great attitude and service minded
76

Field Office Administrator Resume Examples & Samples

  • Enter material information and pricing data used by staff onto work orders generated by the inventory management system
  • Purchase materials and equipment by evaluating department needs; reviewing vendor costs, discounts and contracts; reviewing and communicating with vendors regarding product information, shipping services and expediting, costs, discounts and contracts
  • Organize and maintain vendor lists with pricing on materials purchased
  • Plans, directs, and coordinates the operation of vehicle maintenance and repair programs for company owned vehicles
  • Reviews purchase requests for new and replacement vehicles
  • Assists with the preparation of color coding piping and instrumentation diagrams utilizing PowerPoint
  • Compile detailed reports, analysis, and drawings from data given from a variety of sources, and present to upper management
  • Personally explore and seek feedback from others to understand talents, motivations, values, and development needs, while utilizing understanding to improve performance and build relationships
  • Have at least three (3) to five (5) years administrative support experience
  • Instill confidence of one’s intentions and positively represents the organization buy being responsible and trustworthy
  • Have basic knowledge of Microsoft Office Application and PC skills
  • Value and encourage diversity, while respecting and leveraging the backgrounds, capabilities, and ideas of others, resulting in a collaborative working relationship
77

Receptionist / Office Administrator Resume Examples & Samples

  • ATS (applicant tracking system) maintenance (50%)
  • 1+ years relevant administrative, human resource or recruitment process experience
  • Ability to effectively present information and respond to questions from managers, recruiters, executives, candidates and the public
  • Internet experience including job boards, job posting and networking
  • Ability to build effective relationships with recruiting team and candidates
  • Ability to communicate effectively with others, both orally and written
  • PC Proficiency in MS Office and the ability to navigate within the various Technology systems
78

Lead Administrator / Office Manager Resume Examples & Samples

  • Reports to General Manager
  • Supervise the General Administrative functions/personnel
  • Process improvement / escalation support on the functional support roles of corp/regional. administrative functional support groups (Cash Team, Customer Service Specialists, Service Admins, parts ordering, etc.)
  • Join leadership meetings
  • Perform SoCal GA duties – with help of student worker
  • Perform Service Administrative support – with help of student worker
  • Customer Communication
  • Assist with Town Hall and Quarterly Newsletter
  • Assist with University/College engagement activities
  • Work with Bid Manager to drive Management Operating System
  • 4 years’ experience as an Administrative Assistant with client facing and field scheduling duties
  • 4 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment
  • 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment
  • Associate's Degree or Bachelor's Degree
  • Able to work independently and be dependable
  • Willing to and capable of being trained on various Honeywell systems
79

Field Office Administrator Resume Examples & Samples

  • Complete office/administrative assignments including but not limited to filing, paperwork and data entry, analysis project documentation, and preparation/processing of contract documents
  • Perform varied tasks and projects of moderate to occasionally high complexity requiring the application of standard techniques, procedures, and criteria
  • Make independent decisions for office applications and administrative tasks
  • Maintain confidentialities, demonstrates professional conduct and business ethics
  • Able to apply fundamental economic evaluations and to present recommendations
  • Monitors cost responsibility reports and works to correct discrepancies
  • Maintain office files supporting Williams Integrated Management System (WIMS)
  • Monthly or periodic reports, presentation preparation and meeting coordination, spreadsheets and other reference materials
  • HS Diploma or GED required; Associates degree in business or related field preferred
  • Minimum of 3-6 years of related experience
  • Proficient knowledge and application of Microsoft Office Suite, particularly Excel and PowerPoint
  • Demonstrates solid leadership
  • Must be detailed oriented with the ability prioritize tasks
  • Must have good organizational and time management skills
  • Ability to work with employees at all levels of the organization
  • Ability to create and monitor monthly budgeting and forecasting reports
80

Area Plant Office Administrator Resume Examples & Samples

  • Provide ongoing guidance in the area of Plant Administration Support procedures and internal control compliance. This may include some software training. Provide guidance and support to lesser experienced plant clerks
  • Assist Plant Administration Supervisor or Location Manager with keeping the location in compliance with all internal control policies and procedures along with any required research for special projects relating to improving plant costs or related financial analysis. Serve as liaison between Accounting departments, other administrative departments and location personnel, communicating management's perspective on plant accounting procedures and administrative policies. Keeps management appraised of potential problems and recommend solutions
  • Provide backup support for scheduled and unscheduled plant administrator vacancies, including vacations, illnesses, and off site training. Perform a variety of daily plant duties for plant managers or accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, analyzing costs and preparing detailed reports for plant management. Prepare month end closing information for Accounting bases on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, timecards, accounts payable invoices, accounts payable accruals and location production reports. Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual
  • Work with other plant accounting staff to evaluate the effectiveness of internal controls design at area locations and operations. Participate in region and corporate level audits and assist in developing changes where needed for compliance with current internal control policies and procedures
  • Participate in maintaining a plant accounting best practice instruction manual detailing any site specific procedures that will assist any replacement personnel in completing required tasks
  • Stay abreast of issues that pertain to plant activities from other Vulcan departments; Human Resources, Safety, etc
  • Working wit other Region departments, research, document and resolve location procedural or data related problems. Present findings to the appropriate manager where and when needed
  • Work with division Human Resources department to handle personnel requests and problems. Work with division SHE department handling safety and environmental issues
  • Serve as backup for scale clerk duties when necessary
81

Executive Office Administrator Resume Examples & Samples

  • Manage external communications, including
  • Telephone management, recorded messages for after hours, ensuring all phone calls answered, applying appropriate external telephone communication skills
  • Coordination of external contacts (telephone calls or meetings)
  • Directing of calls to other functions when appropriate
  • Assist Korea CVP to maximize work schedule, which includes
  • Keeping a dynamic schedule
  • Keep Korea CVP fully informed on external requests for meetings and conferences
  • Coordination with Boeing business leadership, which includes coordination or managing executive visits from business leaders
  • Manage internal meetings, including scheduled one on ones with various individuals, regular meetings, regular conference calls and reports
  • Transportation management both for business trips and in town travel
  • Prepare expense accounts
  • Manage external correspondence, including : maintaining incoming and outgoing letter files, keeping internal and external contact list (including managing business card files), timely greeting card and correspondence management
  • Coordinate office operations when Korea CVP is out of office, including
  • Keep CVP continuously up to date on all key communication
  • Responsive action on external needs when required
  • Coordination of executive’s personal schedule to ensure not conflicts with business meetings, etc., as well as community relationship building events
  • Transportation management, both for business trip and in town travel
  • Duties and responsibilities subject to change per management requirements
  • Bachelor's degree with relevant work experiences is required
  • Excellent organizational skills, effective multi-tasking ability, and able to meet tight deadlines
  • Proficient in Microsoft Office applications including Excel spreadsheet and PowerPoint
  • Fluent English and excellent writing and dictation skills
  • Exhibit an outstanding customer service attitude, flexible to changing schedules and requirements
  • 2 to 4 years practical experience in an business operation or administrative support role is preferred
82

Executive Office Administrator Resume Examples & Samples

  • Proficiently and seamlessly manage the Senior Vice President’s daily calendar
  • Manage all domestic and international travel arrangements for the Senior Vice President
  • Under minimal supervision, prioritize actions and proactively anticipate the Senior Vice President’s needs and flow of the office to ensure a smooth operating rhythm
  • Thorough knowledge of company office practices and technology, applicable policies and procedures, and the organizations office information workflow and structure
83

Plant Office Administrator Resume Examples & Samples

  • Must be self-motivated and require little supervision to complete assigned tasks
  • Must have the ability to work with others in an office environment as well as deal with external customers
  • Must be proficient in Microsoft Word and Excel
  • High School Diploma or GED is required. An Associate’s Business degree is preferred
  • Prior customer service experience is desired
84

Student Trainee Administrator Office Management Resume Examples & Samples

  • A minimum of 2.0 cumulative Grade Point Average (GPA), in good standing with the education institution during this Pathway Intern excepted service appointment. GPA MUST BE PROVIDED IN THE TRANSCRIPT(S)
  • Reside or attend school within the local commuting area of the position
  • Qualified typist (minimum of 40 words per minute)
  • At least two full semesters remaining before you complete your degree
85

Student Trainee Administrator Office Management Resume Examples & Samples

  • Account maintenance and reporting labor, material and overhead costs
  • Maintain ledger of funds
  • Consolidating and compiling budgetary data
  • Processing of various requests for obligations, expenditures and other funds
  • Best Qualified Group – Applicants who have a score between 97 and 100
  • Well Qualified – Applicants who have a score between 85 and 96.99
  • Qualified – Applicants who have a score between 70 and 84.99
  • Fax your documents to 1-478-757-3144. If you cannot complete the Application Package online, you may fax all of your materials
86

Executive Office Administrator Resume Examples & Samples

  • Act on the on behalf of the executive(s) in their absence in the collection and dissemination of information
  • Prioritize executive’s phone calls, meetings, and daily calendar. Screen telephone calls, providing answers, direction or route as appropriate
  • Coordinate meetings for internal executives and external clients; includes ensuring all necessary accommodations have been considered and provided (phone/video conferencing, presentation needs, net meetings, accommodations, meals, etc.)
  • Coordinate complex national and international travel schedules for executives, senior level managers and guests; may travel with group as requested
  • Manage the control and dissemination of highly sensitive and confidential corporate information
  • Coordinate and manage a variety of projects of a general to complex nature
  • Create complex computer documents including spreadsheets, advanced Power Point presentations, databases, speeches, etc
  • Develop and maintain files (electronic and paper)
  • Interact with internal and external customers, providing information and answering questions
  • Coordinate with regional or departmental staff on corporate initiatives, issues and/or projects
  • Research, develop and present findings to department management staff independently or as requested
  • Route or respond to routine correspondence not requiring executive’s attention; develop correspondence for signature
  • May provide day-to-day guidance and/or directly supervise office staff
  • May participate in budget process
  • May participate as a team member on corporate committees
  • Perform all duties in accordance with safety rules and regulations
  • Perform other duties as necessary
  • Demonstrated ability to organize and prioritize assigned tasks and make decisions independently
  • Demonstrated ability to work with high-level contacts inside and outside the company
  • Thorough knowledge of current administrative procedures
  • Intermediate to advanced computer skills to include all standard office and scheduling applications
  • 7 years’ general office experience, with experience supporting an executive or multiple individuals
  • Demonstrated experience working with high-level managers
  • Or any equivalent combination of education and experience that demonstrates the ability to perform the key responsibilities of this position
87

Administrator Office Resume Examples & Samples

  • Bachelor’s Degree preferred or a high school diploma required and equivalent amount of experience
  • Self-motivated, strong time management and organization skills
  • Detail-oriented and excellent follow-up skills
  • Knowledge of office administration
  • Ability to deal comfortably and create a positive impression for executive clients
  • Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
  • Accuracy
88

Executive Office Administrator Resume Examples & Samples

  • Prepares daily schedule and calendar of meetings and priorities and initiates, establishes and communicates to Executive's staff on department and personal meetings
  • Compiles and prepares administrative reports and documents for Executive review and signature
  • Provides administrative support to federal supervisor and assists with the office operations
  • Performs administrative research, support, and analytical duties, variety of liaison activity
  • Arranges logistical arrangements for meetings, conferences, and travel
  • Assembles information from files and documents for XD review and approval
  • Monitors and records and tracks front office budget for travel/supplies/etc
  • Tracks office tasks and consolidates multiple responses into one coherent office response
  • Assists with travel preparation and accounting for Executive Director
  • The candidate must have two to four years of direct relevant experience supporting executive personnel
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General Office Administrator Resume Examples & Samples

  • Under direct supervision, manages delivery and quality performance, cost and inventory management, and customer satisfaction for established suppliers
  • Place purchase orders
  • Data capturing and data updates
  • Sit in supplier meetings
  • May expedite the filling of orders by suppliers to meet production
  • May substitute items within pre-approved guidelines
  • Works to maximize production capacity in accordance with production and master schedules
  • Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
  • Handles special projects as assigned
  • Conducts all business activities in accordance with Baker Hughes Health, Safety and Environmental policies, Legal Compliance requirements and Baker Hughes Core Values
  • Previous experience will be an added advantage
  • Strong excel skills required
  • Able to work in a team
  • Excellent knowledge of MS Office packages
  • Knowledge of purchasing practices, principles and procedures
  • Ability to analyze and present statistical data
  • Knowledge of MS Office applications, including knowledge of intermediate level Excel functionality
  • Must be able to balance multiple tasks in a challenging, fast-paced work environment
90

Student Trainee Administrator Office Management Resume Examples & Samples

  • Knowledge of office policies, procedures, and work flow to perform tasks associated with the records management programs
  • Knowledge of office automation applications to produce documents and reports
  • Ability to communicate effectively with individuals and groups from a variety of backgrounds
  • Meet the OPM qualification standard for the position to which the Intern may be converted
  • Maintain acceptable performance under the Agency's approved performance management system
  • Receive favorable recommendation for conversion from supervisor
  • Resume - your resume showing your current cumulative GPA and expected date of graduation
  • Copy of Official or Unofficial transcripts (if selected a copy of your official transcript will be required prior to your first day of employment
  • Student Verification Form, https://www.boston.va.gov/careers/StudentVerificationform2017.pdf or other proof of enrollment, e.g., letter from the registrar's office. If enrolled part-time, the proof of enrollment must also provide the school's policy on what is defined as half-time enrollment
  • Veterans' Preference documentation, if applicable
91

Administrator / Office Manager Resume Examples & Samples

  • Supporting the team with administrative and support duties
  • Writing business proposals
  • Writing reports- Candidate MUST have strong writing skills
  • Reviewing contracts from clients and have the ability to red line contracts
  • Preparing daily schedules for technicians
  • Updating and maintaining job reports on a daily basis
  • Supporting and working with Project Managers and Engineers and under their supervision producing documents and record keeping
  • Maintaining and updating information uploading drawings and documents that need to be accessed by the team and or clients, electronic and hard copies of all documents for filing purposes and organizing client information
  • Outstanding Organizational Skills
  • Strong Administration experience is essential
  • Reading and marking up legal contracts
  • Knowledge of liability insurance and gathering COI-s
  • Microsoft Office experience is essential
  • Experience using Quick Books online and ability to invoice customers + collections
  • Looking for a candidate with a very proactive and self sufficient approach and personality
  • Multi-tasker that is flexible and adaptable
  • Great communication skills both verbal and written
  • Excellent organizational skills is a MUST
  • Looking for a fast learner and that can handle high paced deadlines
92

Executive Office Administrator Resume Examples & Samples

  • 25% Program Administration: Administers the Administrative Appeals/ Legal Services Database which include receiving analyzing, testing and implementing program changes. Responsible for reviewing information, insuring data entered is correct and processed in a timely manner
  • 20% Leadership: Supervise the Office of the Secretary Support staff through team environment by leading, mentoring and modeling desired culture and creating an environment for achieving positive outcomes. Provides leadership team building and a climate for motivation by coaching associate to achieve target goals. Serves on interview/selection teams. Establishes priority outcomes. Provide performance feedback sessions, conducts performance reviews, participates in individual development plans, provide associate counseling, documents accomplishes and areas for improvement and makes disciplinary proposal when necessary
  • 20% Fiscal Management: Gathers data for and prepares the budget for the Office of the Secretary. Oversee and monitor implementation of the budget by auditing monthly budget reports, following up on any variances/discrepancies. Making necessary adjustments and reporting budget status to the Secretary. Oversees office purchase requests, preparation of travel expenses reimbursements and payroll reporting to assure timely an accurate processing of all related documents. Develops, disseminates and revises procedural manual and instructional materials for fiscal actives relate to the Office of the Secretary
  • 5% Other Duties:Performs special projects and other duties as assigned by the Secretary
93

Office Administrator / Reception Resume Examples & Samples

  • Supporting the Financial Controller by recording and maintaining financial information via excel spreadsheet and SAP
  • Supporting the Payroll team with timecard information for weekly waged staff
  • Reception duties, mail, courier, office supplies management
  • Coordinating and booking travel/accommodation requests for staff
  • Site administration duties – event/business function planning, making arrangements for external visitors
  • Supporting Accounts Payable and Account Receivable teams with resolving queries, invoice reconciliation, purchase order creation
94

Administrator, Office Resume Examples & Samples

  • Work proficiently with intercompany departments and external stakeholders
  • Answer phones, process mail, track and process expenses
  • Prepare correspondence, coordinate meetings and execute travel arrangements
  • Provide back-up support for various department admin staff when needed
  • High school diploma or GED required; Bachelors Degree in Business, Human Resources, or a related field preferred
  • Self-starter with demonstrated ability to prioritize and manage multiple responsibilities
  • Ability to maintain confidentiality related to sensitive information
  • Proficient with Microsoft Office suite (Outlook, Excel, Powerpoint, Word)
  • Five plus years administrative assistant experience preferred
95

Office Administrator Senior Resume Examples & Samples

  • Provide the primary professional administrative support through managing the day-to-day operations of the Department of Biochemistry
  • Provide leadership and direction to all faculty, support staff, and students within the department on all employment and personnel issues, with direct supervision responsibilities
  • Develop and initiate new policies at the departmental level in conjunction with University policies and procedures
  • Manage and maintain all confidential departmental files, including personnel, staff/faculty contracts, promotion and tenure, travel, purchasing, etc
  • Solely plan, create, and manage the yearly fiscal operations of the department, including the development, preparation, and oversight of budgets for all accounts within the department, such as State, UHA, Foundation, and Start-Up funding
  • Manage and supervise all payroll records for the department
  • Initiate and develop all job descriptions and search and selection processes in coordination with HR and Social Justice
  • Act as an assistant and liaison to the departmental Chair and Graduate Student faculty Director
  • Supervise and coordinate course preparation and planning for each semester
  • Contact person regarding vendor contracts and complete all necessary reimbursement forms (travel requests, faculty travel grants, etc.)
  • Approve all purchases within the department and audit daily transactions
  • Bachelor’s degree in business, accounting, finance, or other related field; an equivalent combination of education and experience is also acceptable
  • Two (2) years of experience with the following
96

Receptionist / Office Administrator Resume Examples & Samples

  • Answering and directing incoming calls including meeting and greeting of visitors
  • Draft and deploy weekly project and team communication updates
  • Prepare and coordinate office functions and Monthly Team Brief
  • Manage the agile working environment (allocate work stations and manage occupation to availability)
  • Provide staff inductions
  • Provide assistance with preparation of document deliverables (reports, bids, bid collateral and presentations) ensuring content and formatting comply with AECOM branding standards and writing guidelines
  • Coordinate and facilitate internal and external meetings
  • What We Offer
97

Office Administrator / Executive Assistant Resume Examples & Samples

  • Greet, identify and direct visitors
  • Responsible for answering phones, screening and routing calls
  • Manage and coordinate conference room usage and preparation of rooms with specified equipment needs. May include offsite venue coordination and catering
  • Serve as point of contact for vendors and building management teams. Handle all incoming requests and ensure follow-up and completion
  • Order office and pantry supplies; maintain all inventories
  • Track, reconcile and approve invoicing in appropriate systems
  • Sort and distribute daily mail for office personnel
  • Prepare courier shipments - domestic and international
  • Assist with all office events, Corporate initiatives and catering
  • Manage seating plans and access card process for office
  • Maintain appearance of kitchenette area and upkeep of equipment
  • Maintain the appearance of all conference rooms
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings
  • Arrange complex international and domestic travel schedules and reservations
  • Reconcile trip expenses within appropriate time frame
  • Respond to business e-mails to handle inquiries and direct/route appropriately
  • Ability to handle confidential and non-routine information
  • Create and develop general correspondence, memos, charts, tables, graphs, business plans, proposals and presentations
  • Work independently and as a member of the administrative team to lead and assist with administrative initiatives and special projects that may arise
  • Must be proficient in MS Word, Excel, Power Point, Outlook and the Internet
  • Experience with arranging complex travel plans and the reconciliation of expenses
  • Excellent verbal and written communication skills required. Must have a good command of the English language, oral and written
  • Ability to multi-task, and comfortable working in a diverse, fast-paced changing environment
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
  • Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision. Must be able to operate effectively with minimal direction
  • Seeks out the most efficient process to complete a task and exercises good judgment
  • Solution driven interpersonal skills; able to work through conflict in an effective professional manner to maintain productive working relationships
  • Strong organization skills - work requires continual attention to detail, establishing priorities and meeting deadlines
  • Analytical ability is required in order to gather and summarize data for reports and projects and to find solutions for various administrative projects
  • A professional appearance and telephone manner is essential
  • To be successful in this position, the incumbent needs to be punctual and have regular in-office attendance. This is not a telecommuting position
98

Executive Office Administrator Resume Examples & Samples

  • 10 years supporting senior leadership within the C suite
  • Advanced Microsoft Office applications
  • PeopleSoft Expense proficiency
  • On-line schedulers for travel and booking
  • Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy
99

Plant Office Administrator Resume Examples & Samples

  • Input of all weekly sand tickets into Microsoft ACCESS
  • Order/maintain supply inventory needed using Statewide Procurement Card
  • Reconcile, code & show proof of purchase on all procurement card purchases by month ending
  • Prepare/obtain paperwork for new hire contractors/drivers: Pre-employment background, DOT physical, DOT forms and contract agreement
  • Create file folders for all new hire contractors/drivers
  • Record, update, maintain vehicle, owner/driver records (Expiration dates/ recertifications) using Excel spreadsheets
  • Requesting background checks, driving records & drug tests
  • Statewide bookkeeping & payroll
  • Keep track of weekly company trailer mileage using EMS application
  • Maintain maintenance records for Statewide trailers
  • Assist in company safety meetings using Safety Presentations (Powerpoint)
  • Maintain maintenance records for Owner/Operator tractors
  • Facilitating rules & regulations related to Statewide Trucking
  • Order/Maintain fuel inventory for Statewide Owner/operators
  • Deducting weekly fuel consumptions of each Statewide Contractor using Excel spreadsheets
  • Requesting Indemnity, cab card, & medical card inquiries
  • Deduction/Credit of fuel key, spill kit, logo, & cab/liability card deposits
100

Administrator, Office Resume Examples & Samples

  • Oversees general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required; maintains supporting documentation
  • Ensures staffing, service and financial standards are met while improving efficiency and reducing costs
  • Prepares weekly, monthly and annual reports and other reporting documentation for management review
  • Coordinates with other departments within the operation; is knowledgeable of sector-support departments in the corporate office
  • Provides recommendations for the selection and performance management of associates
  • Attends staff and management team meetings
  • Inventories and maintains office supplies
101

Sales Office Administrator Resume Examples & Samples

  • Effective interpersonal skills and leadership abilities. A customer-service focus
  • Strong computer skills; proficient in Microsoft Office products, including Word, Excel, PowerPoint and SharePoint (spreadsheets, word processing, presentation creation/editing)
  • Ability to handle stress and work under pressure, with a professional, courteous and positive attitude
  • Ability to work in a team environment and to promote collaborative efforts
  • Action Oriented to capitalize on opportunities and resolve problems independently
  • Position requires excellent attendance
  • Associates degree preferred, but not required
  • Administrative experience required