Administrator, Office Job Description

Administrator, Office Job Description

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Administrator, office provides student-focused service and guidance regarding financial aid programs, educational funding options and the financial aid application process.

Administrator, Office Duties & Responsibilities

To write an effective administrator, office job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator, office job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain investigate new vendors (car service, kitchen vending, cleaning company, copy machines)
Answering phones, scheduling meetings, ordering office supplies
Organizing office events like birthdays/anniversary parties
Light office cleaning/ maintenance of space on a daily ongoing basis
Running various errands that help keep the company afloat and chugging
Working with the Department Manager to staff projects with appropriate resources promptly and accurately
Timely recording of all transactions and the preparation of all financial reports
Bank, credit card and account reconciliations
Analyzing and preparing monthly payable accruals associated with expenses
Generating quarterly reports for OTT activity and fiscal results

Administrator, Office Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrator, Office

List any licenses or certifications required by the position: CPR, IFMA, LOB, KBU, HR, O365, IA, BEE, AED

Education for Administrator, Office

Typically a job would require a certain level of education.

Employers hiring for the administrator, office job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Business, Associates, Business/Administration, Accounting, Communication, Management, Computer, Health

Skills for Administrator, Office

Desired skills for administrator, office include:

Administrative procedures
Customer service principles and practices
JD Edwards
OneWorld
Web based input software
Sector-support departments in the corporate office
Legislation governing financial aid programs and federal needs analysis methodology
Student financial aid programs and services
HRIS system
Regards to ADP payroll systems

Desired experience for administrator, office includes:

Ability to model and create an environment conducive to the values of collegiality and teamwork
Obtaining signatures
Logging, tracking, copying and filing agreements
Writing cover letters
Organizing and maintaining existing files
Assisting with file purging and archiving

Administrator, Office Examples

1

Administrator, Office Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrator, office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrator, office
  • Assist Ship From Store Administrators to achieve all Ship from Store daily goals and objectives to include processing orders in the Ship From Store System
  • Follow up on orders that do not receive carrier possession scans and 'reshipping' these orders to applicable stores
  • Review of Fulfillment Center orders and identifying 'orders at risk' of missing their Service Level Agreement with our customers and taking appropriate action
  • Assist the sales team with diary management, travel arrangements, meeting preparation
  • Support sales associates with on-boarding and processing upon affiliation, educate sales associates on phone and other office systems, order business cards, name badges, provide consistent level of support in the processing of all sell/buy transactions
  • Complete branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports
  • Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues
  • Schedule and coordinate meetings, trade shows, conferences and other events
  • Perform accurate and timely invoicing of all customer shipments daily
  • Generate daily invoice preview report for management review and when approved, generat the customer invoices
Qualifications for administrator, office
  • Has a full understanding of the job
  • Arrange all travel materials and booking for employees visitors coming from abroad
  • Ability to build strong relationships, and manage multiple projects effectively
  • Prior front-desk office or equivalent experience preferred
  • Familiarity with real estate contracts a plus
  • Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts
2

Administrator, Office Job Description

Job Description Example
Our growing company is looking for an administrator, office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrator, office
  • Help onboard new employees, setup workspaces for them, order business cards, computers
  • Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas
  • Lead Anchor/Office Administrator
  • Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance
  • Liaison with Property management for Facilities and Parking Management
  • Manage administrative office procedures/functions
  • Oversee Mailroom staff ensuring office inventory is maintained
  • Greet visitors and advise the appropriate company representative of their visitor’s arrival
  • Liaise with courier companies for all courier purposes outgoing and incoming
  • Greet and connect in a meaningful way with visitors to our global HQ in NYC in a friendly and professional manner
Qualifications for administrator, office
  • Screen and prioritize all correspondence drafts responses
  • Enhances and maintains professional work ethics, confidentiality
  • Presents a positive, professional, self-confident image and maintains professional work ethics, confidentiality
  • High School Degree OR General Educational Development (GED) Certification required
  • 3-5 years experience in fast-paced environment required
  • Strong knowledge of Microsoft Office Suite required
3

Administrator, Office Job Description

Job Description Example
Our growing company is looking to fill the role of administrator, office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrator, office
  • Tracking truck expenses ex
  • Supporting project teams across multiple projects
  • Coordinate site services, setting up and canceling
  • Setting up and running meetings for project teams
  • Scanning, reviewing and uploading documents from the field
  • Managing central office and needed services
  • Office budget management
  • Working with corporate systems (Financial, HR systems)
  • Business guest support (visits organization, ODC walk tours )
  • Provide social media and marketing support as requested to allow the sales agents to focus on the growth of their business
Qualifications for administrator, office
  • Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics)
  • Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World
  • Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) contributing to their performance evaluation
  • Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) contributing to their performance evaluation
  • Ability to navigate with speed and multi-task with ease on a PC based computer
  • Experience working a telephone switchboard
4

Administrator, Office Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrator, office. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator, office
  • Inputting employees in biometric clock and handle technical issues relating to such
  • Run analytical reports identifying trends in staffing, attendance, and labor dollars
  • Administer performance evaluation process to ensure all evaluations are done within company standards and audit for possible deficiencies or discrepancies within employment records
  • Manage all miscellaneous functions such as updating employee bulletin boards, special activities, newsletters, and any other special programs
  • Prepare various weekly and monthly statistical reports as requested
  • Ensure records and personnel files are maintained with prescribed documentation are compliant with the Company’s practices and policies
  • May support invoicing and expense report submission process
  • May assist General Manager/Assistant General Manager in support and administration of corporate programs (for example DOT tracking, safety investigation & compliance)
  • Ensure driver time records abide by the DOT regulations and log book compliances
  • Calculate progressive pay-scale and incentive tiers per CBA to ensure benefits, incentives, and pay equal kick in to the defined anniversary dates spelled out within the guidelines of each union’s provisions
Qualifications for administrator, office
  • Bilingual written and spoken English/Mandarin Chinese required
  • Well organized with a very high attention to detail
  • Self-directed and able to manage multiple projects under aggressive timelines and expectations
  • You mustbe an Australian Citizen or Permanent Resident to apply
  • Basic use of standard software packages Microsoft and Excel
  • Must have Bookkeeping/Accounting knowledge & experience
5

Administrator, Office Job Description

Job Description Example
Our growing company is looking for an administrator, office. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator, office
  • Manage vendors providing regulatory filing services including state and municipal charitable registrations and state annual reports
  • Supervise the Senior Accounting Associate and oversee the accounting firm providing financial recording and reporting services
  • Oversee the annual audit process and preparation and filing of IRS and local tax returns
  • Manage contracts and inventories of office supplies, furniture, furnishings, equipment, computer and other IT assets
  • Supervise the Network Administrator including managing IT services such as internet, phone, printing, and webinar services
  • Manage travel and expense report assistance for staff members and senior leaders
  • Create POs and otherwise interact with various administrative software systemsArrange meetings between staff/leaders and guests
  • Work with team members on presentation decks and other internal and client communications
  • Maintain office and break room supply inventories
  • Monitor facilities to sustain a highly professional appearance and A/V functionality
Qualifications for administrator, office
  • Must have excellent spoken and written communication skills (in English)
  • Must have strong ability to maintain confidentiality and discretion
  • Must have the ability to work effectively both as part of a team and independently
  • Must have the ability to work under pressure and willingness to help out with urgent tasks
  • Phone and offline data entry experience
  • Professional office environment or call center background

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