Accounting Office Job Description

Accounting Office Job Description

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Accounting office provides monthly revenue-related balance sheet and profit and loss (P&L) fluctuation analysis to the accounting leadership team.

Accounting Office Duties & Responsibilities

To write an effective accounting office job description, begin by listing detailed duties, responsibilities and expectations. We have included accounting office job description templates that you can modify and use.

Sample responsibilities for this position include:

Plan, develop and implement operational infrastructure of systems, processes, procedures and controls and organize personnel training designed to accommodate the clients’ needs and the group’s objectives
Working in Quickbooks and Excel, provide monthly office financial analysis
Ensuring operational (AR,AP and EX) VAT effectiveness and continuously improving the integrity of the processes relating to VAT
Processes vendor payables
Enters data into inventory systems
Incoming clients with and without appointments
Monitoring of coffee machine and filling of such supplies several times per day
Placing service calls when needed
Monitoring and putting postage on mail several times per day
Constant monitoring of work in "to do baskets" for scanning and/or typing

Accounting Office Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounting Office

List any licenses or certifications required by the position: CPA, CFA, MBA, MIP-66

Education for Accounting Office

Typically a job would require a certain level of education.

Employers hiring for the accounting office job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Economics, Computer, Management, Communication

Skills for Accounting Office

Desired skills for accounting office include:

Systems
Excel
Gross Revenue Report
Job-relevant issues
Processes
Products
Return check procedures
Basic accounting processes
Basics of Accounting: know how a Profit & Loss and Balance sheet work
Hospital business office functions

Desired experience for accounting office includes:

Replenishing of daily supplies
Signing for deliveries
Daily office activities
Allocating incoming mail to staff
Be the primary senior point of contact for a significant JPM Client or multiple key clients within the segment
Build stable senior relationships with the client to support key interactions and seamless escalation

Accounting Office Examples

1

Accounting Office Job Description

Job Description Example
Our innovative and growing company is looking for an accounting office. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounting office
  • Co-ordinate and chair all key service reviews with the client
  • Be the primary communication source for escalation of all issues, service updates, and progress updates for the client
  • Maintain an excellent and interactive relationship with internal partners inclusive of Client Service, Sales, Technology, Solutions, Custody and Prod development
  • Support the global operations teams to deliver a quality product through efficient issue resolution, proactive client engagement, and effective deliverable planning (examples)
  • Be an active participant on key initiatives driven by the European Pensions Middle Office Management Team
  • Building a stable senior relationship with the client to support key interactions and seamless escalation
  • Be an active participant on key initiatives driven by the Middle Office Management Team for the Segment
  • Preparation of Journal Entries to the General Ledger and reconciliation schedules for merchandise related accounts Cash accounts
  • Daily deposits, reconciliation and billing in Quickbooks
  • Oversee Commission Check Processing
Qualifications for accounting office
  • Manage cash/treasury functions
  • Assist with year-end 1099 Preparation
  • Troubleshoot problems with office equipment
  • Handling all bookkeeping and accounting for a portfolio of clients
  • Setting up payroll account with external payroll processor
  • Analyzing, verifying and posting transactions to journals, ledgers and other records
2

Accounting Office Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounting office. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounting office
  • Interacting and communicating with government agencies, banks, insurance companies, and other third parties
  • Enrollment and orientation of new employees assistance with visa applications
  • Acting as a liaison with external CPA firm in charge of the company's accounting
  • Opening and handling incoming mail
  • Facilitate HR employee on-boarding other HR functions
  • Be a proactive senior point of contact and escalation point
  • Track and submit expenses for all fundraising staff
  • Manage VP’s field budget overhead budget for Bonita Springs, FL office
  • Prepare profit and loss, income and balance sheet statements
  • The role of VAT Manager is a key role in the Shared Service Centre in Bratislava
Qualifications for accounting office
  • Drives teams forward with support from Mgt team
  • Requires the ability to sit for extended periods of time
  • Full ownership of the European VAT compliance, including the preparation of VAT calculations, computations and submissions of VAT for European subsidiary entities, including Intrastat and EC Sales reporting
  • Manage VAT audits and enquiries
  • Improve VAT awareness and provide training to the businesses and shared service centre as required
  • Reviewing and approving of VAT treatment for new events, manual invoices and credit notes
3

Accounting Office Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounting office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting office
  • Managing and motivating a small team of two direct reports
  • Accept and field incoming phone calls for construction, accounting and development
  • Open and distribute mail to appropriate department designee
  • Run errands for office
  • Reconcile credit cards monthly, code/expense properly and assemble bill backs for intercompany payables
  • Maintain required business documents
  • Assist Construction and Development accountant with draw process
  • Provide excellent customer service and communication including information about financials, billing, services, events, facilities and availability
  • Customer Service/Support – On a timely manner, respond to any inquiry received from various Databases phone calls
  • Financial Reporting -Prepare various Reports, be it User Level Report or High Level Report as requested by VP’s and above
Qualifications for accounting office
  • Tax and/or accounting qualification with proven experience of mixed VAT and VAT compliance experience gained in an accounting/consulting firm and/Shared Servcie Center/ or in-house
  • International/European VAT experience
  • Minimum 5 years' experience focussed on managing European VAT affairs in a large organisation
  • Excellent communicator at all levels and the ability to work well in an international “virtual” team
  • PeopleSoft/ERP experience and good computer skills (MS Office Suite)
  • Minimum two years clerical experience, preferably in a hospital office setting
4

Accounting Office Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounting office. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting office
  • Code invoices, cut checks, close books, prepare financial statements, organize and maintain personal
  • Financial records electronically, track and remind principal of important financial planning due dates
  • Consult on high net worth or partnership tax planning
  • Serve as the focal point for resolution of client issues and effect team member accountabilities from all areas of organization to ensure quality, integrity and client service excellence standards are met
  • Organize staffing and manage, develop, train and mentor staff on projects
  • Assess performance for engagements and year-end reviews and actively participate in recruiting talent for the Firm
  • Act as Finance and Accounting Sarbanes – Oxley Section 404 representative
  • Oversee annual income tax filings for family office clientele
  • Oversee management company accounting for corporate entity
  • Assist with bank statement reconciliations, accounts payable and receivable
Qualifications for accounting office
  • Previous supervisory experience (121s, development of team members, appraisals, objective setting)
  • Ability to manage change agenda with conflicting priorities
  • High school degree with accounting experience
  • Background with general accounting principles
  • Professional in Verbal and Written communication
  • Friendly, personable demeanor
5

Accounting Office Job Description

Job Description Example
Our innovative and growing company is looking for an accounting office. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting office
  • Process employee expense reports via Certify
  • Maintain records necessary for proper 1099-Misc
  • Set up new vendors according to proper accounting procedures
  • Assist vendors and employees with questions or requests related to payment of invoices
  • Research duplicate or exception invoices to resolution
  • Enter and process prepaid and recurring payments on a monthly basis
  • Work with Department Managers, Employees and Vendors to move to a fully paperless process
  • Prepare bank reconciliations, interfacing with department managers and staff to clear variances
  • Complete required training and share information with other members of the department
  • Follow internal controls and maintain supporting documentation in electronic format
Qualifications for accounting office
  • 2-5 + years experience in a similar office or accounting position
  • Experience with Human Resources administration (benefits, ACA, 401K, Hiring, Termination)
  • Must have a background in public accounting, high net worth individual experience preferred
  • Bachelor’s degree in accounting and 3-5 years’ experience
  • Real estate accounting preferred
  • Must be a motivated self-starter with strong team leadership and problem solving skills, the aptitude to think independently, and the motivation to work with a team in a rapidly changing environment

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