Assistant Accounting Job Description

Assistant Accounting Job Description

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Assistant accounting provides technical accounting analysis for the calculation and reconciliation for higher-risk financial areas, such as bad debt reserves, customer rebates, and incentives, and other gross-to-net sales adjustments.

Assistant Accounting Duties & Responsibilities

To write an effective assistant accounting job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant accounting job description templates that you can modify and use.

Sample responsibilities for this position include:

Completing general administrative responsibilities, including preparing T&E reports for the legal & accounting team, making sure meetings and visitors are managed, making travel and meal arrangements, printing, mailing
Prepare and verify the correctness and completeness of accounting document
Prepare accounting reports as required
Perform clerical accounting procedures, deal with figures, and function as an Order Processing and/or Payroll Clerk, as needed
Verify the accuracy of accounting related documents such as invoices, requisitions, purchase orders
Provides support for budget, accounting, payroll, administrative, and operational activities for the FASN Dean’s Office
Processes payroll transactions for all personnel appointments leaves of absence and extra compensation
Serves as liaison with University accounting, purchasing, and payroll to ensure compliance with operational policies and procedures
Filing of invoices, PO’s, Petty Cash envelopes, P-card envelopes
Organizing Corporate American Express Card request activity submitted by various departments within the organization

Assistant Accounting Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant Accounting

List any licenses or certifications required by the position: CPA, SMMM, W9, WSIB, CLASP, CMA, MBA, PO, CRC

Education for Assistant Accounting

Typically a job would require a certain level of education.

Employers hiring for the assistant accounting job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Accounting, Finance, Associates, Education, Business, Business/Administration, Technical, Communication, Graduate, Bookkeeping

Skills for Assistant Accounting

Desired skills for assistant accounting include:

Accounting
Database software packages
Microsoft Excel
Job-relevant issues
Oracle is an advantage
Processes
Products
Systems
Gross Revenue Report
Return check procedures

Desired experience for assistant accounting includes:

Must be willing to work at 30 Rockefeller Center
Inputting the coding for executed transactions on the American Express Card into the CAR American Express reporting tool
Organizing travel authorizations for signature and scanning back to the applicable departments and travel companies as necessary
Creating summary schedules in excel as requested
Executing electronic bank deposits daily
Assist with Accounts Payable processing as requested

Assistant Accounting Examples

1

Assistant Accounting Job Description

Job Description Example
Our company is searching for experienced candidates for the position of assistant accounting. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant accounting
  • Performs routine accounting operations
  • Processes refunds, returned checks, and bad debts
  • Maintains digital imaging of accounting documents
  • Extract and process all corporate legal bills
  • Responsible for A/P, Fixed Assets and other GL account
  • Monitoring payment and expenditure
  • Prepare and submit withholding tax and VAT
  • Reconcile GL account
  • Create Invoices for Private Events
  • Assist Accounts Receivable with Phone Calls & Credit Card Payments
Qualifications for assistant accounting
  • Ability to analyze and investigate potential issues, with autonomy and confidence
  • Advanced knowledge of Microsoft Office 2013 with emphasis on Excel 2013
  • Knowledge of Change Point or Replicon
  • Minimum 2 years of relevant experience in MNC or sizeable company is preferred
  • Responsible, self-motivated and a good team player
  • Fluent in both English and Cantonese, Mandarin is a plus
2

Assistant Accounting Job Description

Job Description Example
Our company is growing rapidly and is hiring for an assistant accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant accounting
  • Provides administrative support to the Associate Dean for Budget & Administration and Associate Dean for Instructional Programs, including, managing calendars, scheduling meetings, and providing all necessary day-to-day support
  • Maintains office files and supplies
  • Providing accurate details during audits
  • Communicating clearly and professionally
  • Completing accurate work within deadlines
  • Operates well under direct supervision
  • Perform administrative activities including printing, scanning, plotting, photocopy and reprographics, postage documentation
  • Identify and accumulate back-up for client invoices
  • Files invoices and related documents
  • Answer and respond to phone calls, messages and emails
Qualifications for assistant accounting
  • Must have and knowledge of efficiencies in Sage MAS 500, Excel and various online banking websites
  • Must be able to travel based on client and business needs (up to 10%)
  • Book Journals to reflect financial activities in compliance with above same (may include some or
  • Knowledge in MS Office is must
  • Willing and able to work on details
  • Open minded and willing to help others
3

Assistant Accounting Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of assistant accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant accounting
  • Ability to document accounting processes and procedures
  • Participate on project team to transistion to automated run ticket processing, and accounting
  • Monthly account reconciliation and accounting support
  • Prepare collection letters and make collection calls
  • Processing monthly member statements
  • Assist with Accounts Payable and Payroll position when needed
  • Performs accounts receivable and/or payable functions
  • Compiles invoices and arranges payment
  • Prepares invoices and applies payments
  • Responds to customer inquiries, internal and external
Qualifications for assistant accounting
  • Strong computer skills, including MS Word and MS Excel
  • Ability to function in an organized and detail oriented manner
  • Familiarity with Great Plains is a plus
  • Non-smoker, construction industry, Quickbooks, Excel
  • 3+ years' experience as a bookkeeper or accounting assistant
  • Experience with cost accounting a plus!
4

Assistant Accounting Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of assistant accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant accounting
  • Maintain and process expense reports through Expensify
  • Process electronic payments generation (wire and ACH)
  • Respond to vendor inquiries in a timely, courteous manner
  • Accounts Payable and open P.O
  • Accounts Payable – verify accuracy, proper classification transactions and recording of invoices
  • Assist the owner with meeting preparation
  • Create and pull reports
  • Call clients and set appointments
  • Communicate with insurance carriers, mutual fund companies, and VA companies
  • Assist in administrative and clerical tasks and responsibilities, such as drafting documents, coordinating schedules, to help the team perform at an efficient level
Qualifications for assistant accounting
  • 1 years or more relevant work experience in an international company (including intern period)
  • Good knowledge of accounting concepts and current legislation, computer literate and experienced with spreadsheets/ databases
  • Experiences with Chinese standard accounting software
  • Fluent English both verbal and written (must be able to communicate effectively in English via telephone with foreign)
  • Ability to work to deadlines and independently
  • Ability to attract, develop and retain assign staff
5

Assistant Accounting Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant accounting. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant accounting
  • Create and close all transactional batches in the association membership database
  • Maintain Accounts Payable Vendor Master File (i.e., adding or modifying vendor accounts)
  • Maintain fixed asset sub ledger, prepare monthly reports, and reconcile to the general ledger
  • Collaborate with IT team to ensure compliance with company policy on asset acquisition and disposal
  • Responsible for data entry of investment detail for gains or losses
  • Perform some administrative duties such as front desk support, manage off-site storage, etc
  • New Client Set Up including Engagement letter processing
  • Daily transactional processing experience
  • Process accounts payable including the preparation and issuance of checks
  • Prepare billings, record billings, enter cash receipts, and track sales tax
Qualifications for assistant accounting
  • Proficiency with Microsoft Office (Word, PowerPoint and Excel), and Quickbooks
  • Interest in renewable energy and environment helpful
  • Intermediate knowledge of the Cullinet Cost Accounting (CAS), Shop Floor Control, and Inventory modules
  • Must be able to work additional hours, including weekends, as needed for month end
  • Minimum of four (4) years’ experience required
  • Must be detailed oriented, well organized and ability to multi-task

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