Accounting Assistant Job Description

Accounting Assistant Job Description

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Accounting assistant provides a full range of advanced and complex administrative responsibilities, technical reports, and presentations by using Microsoft for word processing, presentation material, database management, and spreadsheet development.

Accounting Assistant Duties & Responsibilities

To write an effective accounting assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounting assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage petty cash and cash bank procedures at club
Drafting correspondence for review and eventual distribution to banks, vendors, internal parties of interest
Maintaining schedule of festival, market and award show dates with checklist of deliverables (budgets, travel authorizations for those approved to attend, coding and allocations, ) from internal departments before spend can occur
Answer phones when necessary to identify and prioritize urgent requests from internal and external departments when the Sr
Conduct time-sensitive reconciliations
Balance accounts to ensure proper withholding remittances are conducted
Assist with preparing expense runs for client billings
Assist the tax manager with organization of all tax filings, runs to the post-office
Assist the investment management business with invoice and expense reporting, cash account reporting, data management, service provider communications, various administrative tasks and other ad hoc assignments
Completing other ad-hoc projects and reporting needs

Accounting Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounting Assistant

List any licenses or certifications required by the position: CPA, SMMM, W9, WSIB, CLASP, CMA, MBA, PO, CRC

Education for Accounting Assistant

Typically a job would require a certain level of education.

Employers hiring for the accounting assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Accounting, Finance, Associates, Education, Business, Business/Administration, Technical, Communication, Graduate, Bookkeeping

Skills for Accounting Assistant

Desired skills for accounting assistant include:

Excel
Microsoft Excel
Accounting
Microsoft Office
Microsoft Office Suite
Database software packages
Word processing
Procedures
Spreadsheet
Word

Desired experience for accounting assistant includes:

Minimum of a Bachelor's Degree or prior 1 - 2 years' experience in a similar administrative assistant role
Keen attention to detail, accuracy, and follow through
Ability to stay beyond working hours if necessary
Experience with Global Plus
Knowledge of US tax withholding and reporting regulations (945, 1042, IRS/State filings, FATCA, FBAR)
Ability to work under pressure toward deadlines and to multi-task

Accounting Assistant Examples

1

Accounting Assistant Job Description

Job Description Example
Our growing company is looking for an accounting assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounting assistant
  • Proficient in MS Excel (intermediate level)
  • Process employee expense reports and assist with monthly close out procedures
  • Assist with other accounting projects as needed
  • Assist with Monthly Inventory Process
  • Filing, Copying & Scanning for Office Administrators
  • Verify and process accounts payable
  • Post, check, and proof entries to the general ledger and accounts
  • Accounts Payable processing including coding, scanning, maintaining A/P files
  • Accounts Receivable processing including posting payments, management adjustments, review of over 90
  • Manage credit card processing
Qualifications for accounting assistant
  • Previous Club/Hospitality experience, preferred
  • Male or Female, with age not over 25 years old
  • Good knowledge of financial software application (ORACLE) is an advantage
  • Support daily office admin needs & assisting in the business department on multiple projects as assigned
  • Basic bookkeeping and reconciling experience preferred
  • Must be able to pass a Federal Government security clearance
2

Accounting Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounting assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounting assistant
  • Developing and adhering to strong internal control structure and procedures
  • Disburse leads to sales representatives
  • Enter and pay bills using QuickBooks
  • Enter credit card transactions in QuickBooks
  • Receive payment from customers using QuickBooks
  • Process work orders from customers
  • Issue warranty certificates to customers
  • Maintain records of business transactions
  • Maintain Accounts Receivable and Accounts Payable
  • Communicate professionally with Members via phone, email and in person
Qualifications for accounting assistant
  • College graduate with major in accounting
  • Around 2 years working experience in accounting and auditing
  • Experience in SAP FI/CO and/or similar Finance systems is preferred
  • 1+ year of relevant Accounting and/or Financial experience
  • Prior real estate accounting experience preferred
  • Ability to quickly adapt to a fast paced environment and learn
3

Accounting Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounting assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting assistant
  • Solves problems and follows through to resolution
  • Recommends changes in procedure in accordance with previous training or experience
  • Audit and process vendor bills, prepare and process check runs and assist with collections
  • Payment management in connection with various services to different countries
  • Cooperate with team members in making monthly and yearly closing
  • Maintain a professional front presence for the office, greet visitors and direct to the appropriate party
  • Generating invoices
  • Collections on overdue accounts
  • Respond to customer inquiries in a timely, courteous manner
  • Maintaining customer records on both Xero and customers' platforms
Qualifications for accounting assistant
  • Accounting or database software experience preferred
  • Daily Microsoft Excel user
  • Minimum 1 year accounts payable or other accounting role
  • Advanced knowledge of English both written and oral
  • Legally able to work in Costa Rica
  • Credit collection experience required
4

Accounting Assistant Job Description

Job Description Example
Our company is looking for an accounting assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounting assistant
  • PREPARE AND POST JOURNAL ENTRIES INTO ACCOUNTING SYSTEM
  • ASSIST AP AND ACCOUNTING STAFF WHEN NECESSARY
  • Processing A/R
  • Assisting with month-end reconciliations
  • Responsible for assisting in the preparation and reconciliation of financial statements
  • Utilize Research tools to assist management
  • Aid in Data Analysis or Reporting as needed
  • Performing general AP functions including checking, verifying and processing invoices, entering accounts payable data, and maintaining vendor files
  • Process cash receipts of daily lockbox, manual deposits and credit card payments, and maintain related files
  • Collect on rejected credit cards via phone calls
Qualifications for accounting assistant
  • Proficiency in relevant accounting software
  • Hospitality accounting experience preferred
  • Minimum of 1-3 years of accounting and bookkeeping experience
  • Ability to successfully perform in a fast paced environment
  • Must have the ability to recognize, accurately research and resolve various errors that may occur
  • Licenses and certifications are not required for this position
5

Accounting Assistant Job Description

Job Description Example
Our growing company is hiring for an accounting assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting assistant
  • Vendor and customer maintenance
  • Payroll coordination and processing
  • Sales tax return preparation
  • Coordinate payroll for U.S. entities
  • Reconcile certain accounts monthly and prepare journal entries
  • Prepare depreciation & amortization schedules
  • Timely financial reporting and financial statements (within 15 days of month end)
  • Comfortable working directly with management
  • Ability to suggest process and procedure improvement implementation
  • Report and manage cash flows
Qualifications for accounting assistant
  • General accounting experience required
  • Data entry/back office/admin/accounting experience will be an advantage
  • Minimum 2-3 years of accounting experience with a solid understanding of GAAP
  • Minimum 2 years of experience with online accounting software
  • Must be able to work with minimal supervision and work flexible hours as needed
  • Knowledge and experience with accounting software

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