Accounting Administrative Assistant Job Description

Accounting Administrative Assistant Job Description

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Accounting administrative assistant provides data for by utilizing the Banner Student Information System, JumpForward-Management Software for Intercollegiate Sports, Microsoft Office applications (Word, Excel, Outlook) and Argos.

Accounting Administrative Assistant Duties & Responsibilities

To write an effective accounting administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounting administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Administrative work using Excel (proposals)
General administrative duties (file, copy)
Handling expense reports
Administrative duties including phones, scheduling, filing, scanning and assisting team on various projects
Responsible for managing Chief Financial Officer’s Outlook and Gmail calendar and coordinate daily meetings and appointments
Manage business vendors
Coordinate operations and provide administrative support in a high volume department
Liaise with internal teams such as Development, Production, Administration, Human Resources and Accounting as needed
Tracking vacation time for department
Maintaining various global directories and contact listings

Accounting Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Accounting Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the accounting administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Accounting, Education, Business, Finance, Associates, Supervision, Military, Administrative Assistant, Business/Administration, General Education

Skills for Accounting Administrative Assistant

Desired skills for accounting administrative assistant include:

Equipment
Office practices
Procedures
Excel
Ability to multi-task and problem solve
Accounting principles and procedures
Business grammar and basic proofreading skills
Excel & Word
Microsoft Office
Microsoft Outlook

Desired experience for accounting administrative assistant includes:

Knowledge of SAP and HFM a plus
Exposure to international environment a plus
Providing analyst support to Group Finance Department
Assisting the Accounting team with scanning
Assisting with compliance on EEO
Answering phones during various periods of the day

Accounting Administrative Assistant Examples

1

Accounting Administrative Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounting administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounting administrative assistant
  • Supporting the Accounting team in the timely and accurate recording of journal entries
  • Preparation of daily sales reports and bank deposit journal entries
  • Assisting in processing and recording vendor invoices in accounts payable system
  • Preparing and organizing weekly payment runs for review by Payments Manager
  • Data entry of purchase orders
  • Managing new vendor set-up by serving as accounts payable liaison for communicating company tax information requirements
  • Ensuring timely and accurate filing of all vendor payments to external and internal vendors
  • Assisting with document retention, including scanning and the organization of physical and electronic documents
  • Completing additional tasks as assigned
  • Assisting with billing
Qualifications for accounting administrative assistant
  • Must be intuitive, resourceful, and be able to take initiative on projects
  • Record journal entries, and complete bank reconciliations
  • Processing of TPS/TVQ forms and Notice of Assesment
  • Communicate with debtors
  • Follow-up with governement for closure of certain files
  • Aptitude for numbers
2

Accounting Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounting administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting administrative assistant
  • Providing general support for accounting managers
  • Calling clients and scheduling appointments
  • Answer and screen high volume of calls
  • Manage daily calendar & schedule
  • Maintain correspondence with the accounting and production offices, the analysts, TCFTV Finance Department, and corporate executives
  • Coordinate travel arrangements which include flight, car rental, and hotel accommodations for SVP and staff
  • Provide support with special projects for upper management
  • Maintain files for all current and past productions and pilots
  • Update budget binders, production schedules, and crew contact list
  • Record and maintain accounting deal memos and rates
Qualifications for accounting administrative assistant
  • 1-2 years of administration/coordinator experience
  • Must be comfortable interacting with higher level executives
  • Proactive, ownership of duties and related projects
  • Well organized with a high degree of discretion and confidentiality
  • Associate’s degree or relevant certification is a plus
  • Associate’s degree or equivalent from two-year college
3

Accounting Administrative Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounting administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting administrative assistant
  • Coordinate job descriptions, postings, and interviews for production accountants and staff
  • Update and track the vacation schedules for the TCFT Accounting/Estimating Department
  • Review and distribute mail and faxes to the department, order office supplies and Dr
  • Maintain Production Contact Lists for all TCFTV & Fox 21 series and pilots
  • Collating and mailing, faxing and emailing invoices and statements
  • Copy, files, collate a/p, payroll, vehicle maintenance
  • Close out reservations for invoicing and payments
  • Charge credit cards and run daily batches
  • Fax and email request for charges and follow up with companies
  • Update affiliate files, as needed
Qualifications for accounting administrative assistant
  • 5-10 years previous secretarial experience in senior executive setting
  • Prepare Harmonized Sales Tax (HST) returns, financial statements and personal and corporate tax returns
  • Manage reception switchboard
  • Minimum 1-2 years practical support and finance/accounting experience or multiple internship experience in related function preferred
  • Superior organizational, time management, prioritization, & communications skills
  • Able to work well in a fast pace environment
4

Accounting Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounting administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting administrative assistant
  • Contact employees when needed to obtain information for billing and declined cc's
  • Assure all driver paperwork is properly processed
  • Able to work under stress, in a high pace environment, which includes deadlines
  • Able to work on windows 8 computer systems, understand basic spreadsheets, Google
  • Assist with preparation of various schedules/reports
  • Perform other responsibilities associated with this position
  • Must have good communications skills, be able to work as part of a team, and be able to follow instructions accurately
  • Answers and screens telephone calls when needed, takes messages, provides formation, or re-directs calls as appropriate
  • Provides room set up and other support for meetings
  • Performs duties such as ordering and maintaining office supplies
Qualifications for accounting administrative assistant
  • Non-smoker, construction industry
  • Someone who is self-driven and wants to help the company grow
  • Must be someone who is committed and in it for the long run!
  • Experience in a higher education
  • Experience working as a front desk/receptionist preforming services such as greeting visitors, answering phones, responding to emails, scheduling appointments, ordering supplies
  • Experience with event planning, reserving and preparing meeting rooms (refreshments, agendas, ) and making travel reservations
5

Accounting Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of accounting administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting administrative assistant
  • Assist with processing of income tax returns other report copying requests
  • Light AP
  • Light AR
  • Support Corporate Accounting department in processing expense reports and invoices – following up with employees for additional details or documentation as needed via email
  • Support Accounting team on projects as needed – filing and additional admin support
  • Sit at the front desk to let in visitors, advise visitors to sign in and contact the appropriate party as needed
  • Sort mail in the appropriate mailboxes
  • Reconcile accrual accounts
  • Perform accounts receivable
  • Track purchases in database
Qualifications for accounting administrative assistant
  • Ability to write detailed information into system and correspondence as necessary
  • Ability to read, analyze and interpret the client files
  • Ability to respond effectively and sensitive to clients, showing respect
  • Ability to understand and calculate payments for collections
  • Ability to handle sensitive information and maintain high level of confidentiality
  • Willing to work overtime, holidays and weekends as requested by Accounting Manager

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