Assistant, Administrative Job Description

Assistant, Administrative Job Description

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Assistant, administrative provides routine and non-routine information to staff, faculty, students, and parents, the individual must be knowledgeable of general administrative office practices as well as specific knowledge of University policies and procedures.

Assistant, Administrative Duties & Responsibilities

To write an effective assistant, administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant, administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Participates in and may relieve the principal of, certain assigned administrative details, discharges other secretarial responsibilities requiring intimate knowledge of departmental and/or Company functions, policies, procedures and programs
Coordinating conference and AV support for global meetings and town halls
Assist with creation and distribution of reports
Act as a gatekeeper
Anticipates needs and proactively brings together resources to address issues
Assists with creation of presentations, content development, research/background information
Coordinates highly detailed and complex global travel itineraries
Coordinates several committee meetings
Effectively manages relationships in a cordial and professional manner and consistently looks for new ideas to further develop working relationships
Coordinates recruiting, including interview schedules, candidate travel and new hire set up

Assistant, Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant, Administrative

List any licenses or certifications required by the position: CPR, MRPT, AED, WPM, ISO, FDA, B&G, COR, ESD, US

Education for Assistant, Administrative

Typically a job would require a certain level of education.

Employers hiring for the assistant, administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Business, Administrative Assistant, Management, Communication, Technical, Office Administration, Communications, Marketing

Skills for Assistant, Administrative

Desired skills for assistant, administrative include:

Policies
Administrative and clerical procedures
Customer service principles and practices
JD Edwards
Web based input software
OneWorld
Procedures
Applicable University infrastructure
Adobe Acrobat
Microsoft Office Suite

Desired experience for assistant, administrative includes:

Strong computer skills, MS Outlook, Word, PowerPoint, Excel
Must be proficient in PowerPoint and comfortable with Excel
Ability to interact professionally with all levels of management, employees, clients, and high profile external parties
Ability to focus and work effectively in a fast-paced changing environment
Experience in planning and coordinating events
Partners with Administrative Assistants in the SLF business

Assistant, Administrative Examples

1

Assistant, Administrative Job Description

Job Description Example
Our company is hiring for an assistant, administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant, administrative
  • Coordinates travel arrangements and processes expense reports
  • Order supplies, as necessary for the department
  • Establishes and implements communication standards for the department
  • Plan/Coordinate Branch and client events, seminars, meetings
  • Maintain calendars, schedule meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
  • Telephone coverage, (Eg
  • Coordinate all preparation for various management meetings, onsite planning sessions, and divisional and departmental Town Hall events
  • Arrange all aspects of travel including keeping travel profiles up-to-date, and obtaining approvals
  • Prepare and submit all expense reports for team on a timely basis
  • Provide administrative functionality for HR ( I-9 Processing, New Hire and Termination paperwork, PeopleSoft, and Peopleclick)
Qualifications for assistant, administrative
  • Experience with Microsoft applications (Outlook, Excel and PowerPoint)
  • Experience with Concur and Ariba is desirable
  • Resourcefulness and ability to solve problems creatively is extremely important
  • Experience at a financial institution and familiarity with financial markets is preferred but not required
  • 2+ years prior relevant experience, supporting Senior-Level Executives and their teams
  • Organize daily schedules and travel itineraries
2

Assistant, Administrative Job Description

Job Description Example
Our innovative and growing company is hiring for an assistant, administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant, administrative
  • Compile and analyze information relevant to department projects
  • Assist with the certified mail process which includes logging and reporting
  • Track, monitor and submit special reports generated from various internal systems
  • Assist with the account opening and account closing process
  • Create marketing folders catered toward individual prospects and foundations
  • Act as a liaison to ensure that department invoices are processed correctly
  • Maintain department supplies and inventory
  • Organize catering and host catering events
  • Back up coverage as needed
  • Assistwith the business development process and creation of marketingmaterials
Qualifications for assistant, administrative
  • Coordinating conference and AV support for global marketing meetings and town halls
  • Efficiently manages scheduling, contacts, meetings, travel and communication with team members, creative vendors, filmmakers and the company at large
  • Effectively manages the library of creative files as they flow in from vendors
  • Distributes materials with a high degree of specificity, as directed
  • Communicates effectively on behalf of the Creative Executive
  • Problem-solves with regard to acquiring film elements from feature editors and works with the Post Production Department to understand and address challenges
3

Assistant, Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of assistant, administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant, administrative
  • Answer product- and process-related questions from others within and outside the Bible Group as part of the Managing Editorial team
  • Address customer inquiries when forwarded from Customer Service and facilitate the response process
  • Assist with research projects for the Managing Editor as needed
  • Maintain vacation, sick, and personal days for Bible Group in Timekeeper program
  • Approve expense reports in Concur for editorial staff
  • Manage a high volume of incoming calls and update a detailed phone sheet
  • Schedule personal appointments and complete occasional local errands
  • Work with travel agent to handle travel arrangements
  • Work with staff on company income projections and budgets
  • Oversee company expense reports, petty cash account, mobile account, and company bill backs
Qualifications for assistant, administrative
  • Take notes on calls and in meetings, send recaps to staff
  • Prepare, edit, scan and fax documents
  • Organize company files
  • Assist with client related projects as needed
  • Professional – ability to engage and interface with upper level management and high profile clients
  • Strong computer knowledge (Internet, Word, Excel, RIS, Starquote)
4

Assistant, Administrative Job Description

Job Description Example
Our innovative and growing company is hiring for an assistant, administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant, administrative
  • Basic administrative duties
  • Close liaison with the Executive Assistant to Head of IB Change to understand the daily requirements of the Division and work closely with her
  • Assist the Executive Assistant to Head of IB Change in various tasks (e.g., but not limited to, monthly Space and Occupancy Review, office moves/moving matrix, quarterly BCM, arranging/organizing town halls/workshops/on-sites/off-sites)
  • Provide holiday and absence cover for the EA to Head of IB Change
  • Onboarding consultants/contractors (requesting CONIDs, request building access/hardware/telephone/personal telephone extensions, allocate a desk etc) plus onboarding FTEs in conjunction with the EA to Head of IB Change
  • Raise and follow up on IT Issues
  • Liaise with staff in other departments
  • Filing/archive boxes retrieval (assist with paperwork)
  • Take initiative on/respond to requests and routine inquiries of administrative nature
  • Schedule some meetings and assist in maintaining calendars of VP and/or DVP’s
Qualifications for assistant, administrative
  • Ability to work under pressure, often to short deadlines, without compromising the quality and standard of service delivery
  • Proficiency in using MS Office (Work, Excel, PowerPoint, Outlook) applications
  • Excellent level of English spelling and grammar
  • Strong commitment to learning and development
  • Administer VP and/or DVP’s expenses
  • Other duties as assigned, to maximize efficiency of VP and/or DVP’s schedule or workload
5

Assistant, Administrative Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant, administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant, administrative
  • Creating and editing promotional presentations
  • Conduct client and brand research when necessary
  • Preparation for meetings including ordering meals/snack
  • Responsible for ensuring adequate supplies
  • Maintain pitch lists
  • Scheduling appointments, meetings and related travel for advertising and communications departments
  • Provide general administrative support including copying, filing, answering phones, coordinating mailings, ordering books and supplies for the team
  • Schedule meetings, confirm attendees, coordinate video conferencing, and prepare all meeting materials
  • Manage expenses for CMO corporate purchasing card close
  • Process all invoices and input budget changes
Qualifications for assistant, administrative
  • Must have a high degree of flexibility, strong accuracy, and be able to handle matters of a confidential nature with professionalism and discretion
  • Advanced knowledge of MS Outlook, Word, Excel, PowerPoint, and Keynote
  • Basic understanding of promotions, marketing and film
  • Ability to book travel and handle hectic meeting schedules for three people
  • Excellent judgment and the ability to prioritize while managing multiple tasks with intense deadlines
  • Maintain a positive and client focused mentality both with internal and external clients

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