Gallery Assistant Job Description
Gallery assistant
provides informational assistance to visitors in art viewing spaces in all buildings operated by the Harvard Art Museums.
Gallery Assistant Duties & Responsibilities
To write an effective gallery assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included gallery assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Marketing and pr (website, social media, mass emails)
Social media engagements
Friendly, self-motivated
Art handling and installation experience a plus
Administrative duties including filing, copying, and general office management responsibilities (e.g., ordering supplies, organization of office)
Update all media channels when new exhibitions, programming, and news launches
Updating Gallery Manager inventory system
Exhibition and art fair preparation (preparing price lists, press releases, coordinating artwork deliveries)
Updating the Gallery Manager iPad (archives and available works)
Photography/updating image archives/Photoshop
Gallery Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Gallery Assistant
List any licenses or certifications required by the position: CPR, BLS
Education for Gallery Assistant
Typically a job would require a certain level of education.
Employers hiring for the gallery assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Art, Communication, Art History, Contemporary Art, Social Media, Management, Interior Design, Writing, Arts, Computer
Skills for Gallery Assistant
Desired skills for gallery assistant include:
Social Media
Excel
Word
Contemporary art
Fabrication techniques and fine art handling
Microsoft Office
Online meeting platforms
Art gallery operatons
ArtBase
Electronic mail software
Desired experience for gallery assistant includes:
Must have a team player attitude, yet be able to self-initiate and work independently
Must be capable of prioritizing and working efficiently and accurately on several projects at one time
Familiarity with Adobe Photoshop & InDesign is strongly preferred
Experience with works on paper or the decorative arts is a plus, particularly of the 16th to 19th centuries
Generate database / organize mailing list
Send presentations to clients
Gallery Assistant Examples
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Gallery Assistant Job Description
Job Description Example
Our growing company is looking for a gallery assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for gallery assistant
- Keeping the gallery clean and organized, ordering supplies
- Event planning (keeping track of rsvps, venue research)
- Assisting artists and clients
- The gallery assistant will work Mon-Fri, with occasional hours on Saturday
- Work directly with gallery owner and directors, provide support to all members of gallery
- Booking appointments
- Management of the gallery calendar, including gallery owner’s travel schedule
- Coordinating and scheduling all interoffice meetings
- Drafting and monitoring all email and written correspondence for gallery owner
- Maintain and organize digital and physical files for inventory and contacts
Qualifications for gallery assistant
- 2+ years of experience in a gallery or the arts sector is strongly preferred
- If requested, manage and monitor all contracts, accounts receivable
- The ideal candidate will be enthusiastic, positive, and capable of problem solving
- Working knowledge of Chinese or other foreign language a plus
- A minimum of two years’ experience working in the art market (preferably in New York)
- Must have a professional phone manner and good interpersonal skills
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Gallery Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a gallery assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for gallery assistant
- Participation at gallery openings
- Provide logistical and administrative coordination of exhibitions
- Writing of applications for local and international art fairs
- Writing and editing exhibition description materials including gallery guides, wall text, labels, website content, and catalog texts
- Shipping of artworks to different fairs, clients and exhibitions
- Greeting visitors and clients at reception
- Assisting with research projects as required
- Answering telephones, checking mail, arranging courier and FedEx shipments
- Filing, scanning, copying, faxing
- Running time-sensitive gallery errands and assisting at gallery events
Qualifications for gallery assistant
- Must have excellent computer experience, especially with design software
- Skilled at multi-tasking and time management to meet deadlines
- Ability to learn new databases specific to the gallery
- Bachelor’s degree in art or art history (advanced degree preferred)
- Minimum two years’ experience at a gallery, museum, auction house, or arts organization
- General administrative assistance/support to the owner and director
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Gallery Assistant Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of gallery assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for gallery assistant
- Follow up and research all relevant auctions
- Photography, updating image archives, and Photoshop editing
- Event planning (tracking RSVPs, venue research)
- Management of gallery’s online presence, including Facebook, Twitter, Google Plus, Artnet, 1st Dibs, Artspace, and gallery website
- Range of gallery assistant duties including running errands, assisting art handler, answering calls, greeting clients, and other duties as needed
- Responsible for unpacking books and restocking inventory maintaining all display areas
- Handling all aspects of daily sales
- Assist in the creation of exhibition materials (press packages, checklists )
- Registrarial responsibilities
- Liase with press contacts to execute proper listings, updates to online profiles
Qualifications for gallery assistant
- Undergraduate degree in art history or a related subject
- Non-violation of confidential information
- Very organized and highly detail-oriented
- Proactive work ethic, positive attitude and flexible working style, ability to multitask
- Proficient user of Microsoft Office with a Mac platform, email, internet, databases
- Bachelor’s degree with experience working in a gallery, museum, or related art institution
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Gallery Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of gallery assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for gallery assistant
- Art selection committee member- assists with the selection of art & set exhibition schedule
- Communication with artists & graphic designers to secure information for supporting gallery materials as they relate to exhibits
- Managing MU permanent art collection & maintaining collection data base
- Inventory of art collection
- Working with clients for art loan
- Driving & art transport
- Complete accurate timesheet and submit for approval in a timely manner
- Cover a range of client facing duties to deliver a proactive and exceptional service to all clients visiting Christie’s
- Other duties as assigned by Front of House Manager
- Opening and closing premises for open gallery hours and receptions
Qualifications for gallery assistant
- Ability to perform well under pressure and deal effectively with competing demands
- Ability to work independently and in collaborative situations
- Must be highly organized, detail oriented, proactive and able to efficiently manage multiple tasks
- Knowledge of art database software preferred
- Some gallery or similar administrative experience required
- Familiar with major art press publications
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Gallery Assistant Job Description
Job Description Example
Our company is searching for experienced candidates for the position of gallery assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for gallery assistant
- Greeting and informing visitors about the artists and exhibits
- Assist faculty and artists with exhibit set ups and take downs
- Assist with lighting and hanging of artwork
- Take phone messages
- Staff the coat check during sale viewings and on sale days, and for after-hours special events
- Ensure the tidiness of the coat check area and front entrance space
- Answer general inquiries about sales and preview schedules
- Answer complex inquiries about our eCommerce sales, ranging from registration to shipping
- Record client feedback, problem-solve and take ownership of more complex situations
- Maintain strong awareness of overall business activities to communicate relevant information
Qualifications for gallery assistant
- Experience with ArtBase and/or FileMaker recommended
- Bachelor’s Degree required, must have an interest in and knowledge of contemporary art
- College degree in Fine Arts, Art History, Graphic Design, or related field
- DSLR Camera not required but a plus
- Experience with FileMaker Pro not required but a plus
- Articulate, confident and a team player