Accounts Assistant Job Description

Accounts Assistant Job Description

4.5
177 votes for Accounts Assistant
Accounts assistant provides detailed quality reports in MS Excel to the QC team for all out-of-spec batches. Processes and closes monthly accounts, runs various month-end reports, and preparation of draft management accounts.

Accounts Assistant Duties & Responsibilities

To write an effective accounts assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Sales Invoices (Electronically)
Petty Cash by productions
Credit cards by entities
Assisting the production team with any accounts queries
Covering when team members are on annual leave
Exercise judgment and vigilance in chasing overdue debt, including sending out reminder letters in accordance with Company policy
Monitor customer payment trends to target customers who are frequently outside of terms
Weekly status reporting of debtors including analysis on outstanding invoices vs terms
Use of ODBC to interrogate the financial system and extract data
Management of the month-end Sales Ledger closure in accordance with defined timelines, including reconciliation to the Nominal Ledger and running of Aged Debtor listings

Accounts Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Assistant

List any licenses or certifications required by the position: US, W-9, FEU, AAT

Education for Accounts Assistant

Typically a job would require a certain level of education.

Employers hiring for the accounts assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Computer, Associates, Business/Administration, Graduate, Accountancy, General Education

Skills for Accounts Assistant

Desired skills for accounts assistant include:

Excel
SAP
Microsoft Excel
MS Excel
MS Office
When to communicate updates
Debits and credits
VAT and Construction Industry Scheme advantageous
Word and Outlook
Equivalent combination of education and experience

Desired experience for accounts assistant includes:

To support the Management Accountant in forecasting future cash inflows based on aged debtors and information from across the business
Monitoring purchase Ledger, ensuring invoices are processed correctly and paid in accordance with company policies
Principle point of contact for supplier queries and regularly reports problems to Management accountant
Reporting on a weekly basis on the status of Debtors and Creditors
Supporting Management Accountant with identifying and adjusting ledger entries
Assists with End of Month process

Accounts Assistant Examples

1

Accounts Assistant Job Description

Job Description Example
Our company is looking for an accounts assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts assistant
  • Assisting with filing
  • Day to day Admin
  • Carry out reconciliations on both stock and cash
  • Reporting to adhere to all regulatory requirements
  • Post daily cash receipts and credit card payments
  • Monitor receivable balances of assigned customers and customers flagged as being slow payers
  • Intercompany Reconciliations on a monthly basis
  • Preparation of EC Sales Reporting to be signed off by Finance Controller
  • Preparation of VAT Reporting to be signed off by Finance Controller
  • Maintenance of fixed asset register and depreciation
Qualifications for accounts assistant
  • Experience using PeopleSoft is desirable
  • Minimum GCSE English and Maths, A Level or higher in Maths or AAT qualified
  • This role requires fluent written and spoken English
  • IATI qualified/ACCA part qualified
  • Third level / accounting qualification
  • Any financial services experience is an advantage
2

Accounts Assistant Job Description

Job Description Example
Our growing company is hiring for an accounts assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts assistant
  • Supplier Statement reconciliation, correspondence & Actions
  • Maintains and reconciles accounts payable/receivable ledger accounts
  • Check Insurances
  • Deal with sub-contractor applications
  • Issue payments weekly and resolve any queries
  • CIS returns
  • PAYE and CIS payments monthly
  • Coding and inputting
  • Cost tranfers
  • Maintain direct debits
Qualifications for accounts assistant
  • Early stages AAT or studier
  • Previous experience (at least 6 months experience in an Accounts Payable role)
  • Ability to produce and analyse relevant reports and take corrective action
  • Experience using a payroll system such as MicroPay
  • Assisting the business with vendor set up requests/extensions
  • Weekly bank reconciliation of subsidiary company
3

Accounts Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts assistant
  • Maintaining a fixed assets register and processing depreciation entries (and other appropriate accounting entries) relating to Fixed Assets
  • On a Quarterly basis, in Liaison with the Management accounts team, managing the Payments and receipts between the London Branch and other Group entities in connection with profit splits
  • Preparing Income and Expenditure Reports
  • Preparation of month-end
  • Preparation of monthly accruals/prepayments
  • Reconciling manager reports with operating cost reports
  • Reconciling operational system every month to the accounting system
  • Review transactional postings of purchase and sales invoices daily
  • Prepare bank payments in the banking system
Qualifications for accounts assistant
  • Must be enthusiastic and hardworking
  • Settlement of intercompany balances
  • Provide Operations accountant with information on a weekly basis for the cash forecast
  • Review and post all expenses and reconcile expense accounts
  • Takes pride in great work, prioritises workload and delivers results
  • Has resilience to keep going under pressure or when working on the less satisfying parts of the role
4

Accounts Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts assistant
  • Ensure collection of amounts owing
  • Processing customer orders and dealing with customer queries in an efficient manner
  • Carrying out monthly bank reconciliations
  • Carrying out regular stock checks and reporting as appropriate
  • Prepare monthly management accounts
  • Analyse monthly management reports and report to management
  • Assisting with production of group management accounts
  • Matching delivery documents to invoices
  • Checking and confirming accuracy of supplier pricing
  • Answering general phone queries and ad hoc duties as required
Qualifications for accounts assistant
  • Sweats the small stuff' caring about the bigger picture
  • Accounts Assistant experience
  • Other Accounting duties, bank reconciliations
  • Attention to detail with the ability to prioritise own workload
  • Ability to work to set deadlines under pressure and remain calm at all times
  • Fluent Italian and a reasonable level of English
5

Accounts Assistant Job Description

Job Description Example
Our growing company is hiring for an accounts assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts assistant
  • Getting authorisations on payments from department heads, acquiring receiving reports, invoices and purchase orders
  • Accurate receipting process for payments
  • Deal with internal & external stakeholders
  • Chasing payments and setting up payment plans
  • Account and bank reconciliations
  • Ad-hoc tasks as required by the Finance Manager
  • Client Matter Reports
  • Overhead Management
  • Other ad-hoc work as required within the Finance Department
  • Posting bank nominal transactions
Qualifications for accounts assistant
  • Ability to take ownership, be proactive and achieve desired results
  • Currently in an advance stage in achieving a professional accounting qualification (qualified accountants are also evaluated)
  • A recent year of experience in an Accounts Payable or Accounts Assistant role
  • Posting sales invoices
  • Record keeping for invoice discounting
  • Nominal ledger journals

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates