Accounts Administrator Job Description
Accounts administrator
provides an effective communications link between the employees in the office and all company policies, procedures, directives, and activities.
Accounts Administrator Duties & Responsibilities
To write an effective accounts administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Verifies accounts payable subledgers reconciles to general ledger
Prepares debit memos, ensuring proper documentation and review/authorization are obtained
Maintains an orderly file system and work environment
Utilizes computer technology efficiently in the performance of duties
Rotates with accounts receivable and cross training can be expected
Develops an understanding of the business processes within the company that affect their role
Adheres to Modatek’s core values
Manage invoices so that it is processed and paid on time
Manage open items in the Accounts Payable ledger to ensure that the financial data framework is correct
Accounts Paayable
Accounts Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Administrator
List any licenses or certifications required by the position: UK, TAFE
Education for Accounts Administrator
Typically a job would require a certain level of education.
Employers hiring for the accounts administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Associates, Computer, Computers, Communication, Management
Skills for Accounts Administrator
Desired skills for accounts administrator include:
MS Office applications
Authorized company representatives
Client Systems would be advantageous
Company policies and procedures
Employees are to request clarification
Explanations from superiors
Averages and reconciliation
Microsoft Office and database systems
Percentages
Ratios
Desired experience for accounts administrator includes:
A minimum of an associate degree in Accounting or Finance preferred
Experience with Microsoft Office applications (Excel and Access) required
Reviewing output to ensure quality
Minimum 1 to 2 years’ experience in the Accounts Payable or Accounting department
Post-secondary accounting diploma or enrollment in a program to obtain a diploma
Familiarity with CSox process and controls requirements is an asset
Accounts Administrator Examples
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Accounts Administrator Job Description
Job Description Example
Our company is looking for an accounts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts administrator
- Responsible for invoice processing in a fast-paced, expanding organisation
- Intercompany payment and reconciliation
- Oversee staff as designated
- Perform daily data entry of invoices into the mainframe accounts payable system for purchases processed and goods and services received
- Provide guidance both verbally and through written communication to operational divisions and corporate personnel regarding proper coding to the general ledger and purchasing and receiving procedures to ensure the timely and accurate recording and subsequent payment of vendor invoices
- Provide information to vendors and employees regarding the payment status of invoices by telephone and e-mail
- Perform the matching of checks to their respective paid invoices in order to prevent multiple payments of invoices
- Perform the data entry of month end journal entries required to complete the monthly financial management reports
- May be required to prepare excel spreadsheet listing invoices charged to a specific department or division in order to verify correct charges to that budget
- Liaise with Logistics and warehouses regarding Inter Warehouse Transfers - monitor “in transit” inventory and ensure any discrepancies are investigated and PI checked
Qualifications for accounts administrator
- Advanced reporting skills with experience generating complex reports in an accounting system or through business intelligence tools
- Fluency in Italian/Spanish/French/Polish/German required, English
- Fluency in Italian required, English
- JD Edwards and/or SAP experience is preferred
- Data entry skills with accounts payable/accounting experience is a plus
- Basic PC Skills (Word and Excel) are necessary
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Accounts Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for an accounts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts administrator
- Processing or coordinating payment for outstanding vendor or intercompany invoices due
- Attending to vendor/internal customer inquiries
- Sets up and maintains accurate computerised records for clients such as bank account details for BACS payments
- Follows procedures and processes in order to respond independently to day to day telephone, email and written queries relating to the team specialism including using initiative to resolve unexpected problems where necessary such as a client calling to query a payment
- Communicates with and develops good working relationships wih relevant managers, external agencies and colleagues in order to deliver an effective service
- Process all overhead, production and customer care invoices for payment
- Date stamp and distribute all incoming mail daily
- Ensure invoices obtain signatures per company authorization matrix before applying payments
- Code vendor invoices per coding matrix book
- Run overage report, enter changes into JDE per estimators request and balance out vendor for payment
Qualifications for accounts administrator
- Maintain an up to date list of work performed which is blocked from invoicing for action within the business
- Achieve monthly billing targets by working through assigned invoicing efficiently
- Customer liaison – follow up, queries or questions re invoicing, contracts or Purchase Orders
- Resolve queries & assist on collection from third party clients for the Division using both telephone contact and written correspondence
- Solid vendor and internal client management skills
- Reporting to the Finance Manager the key responsibility is to carry out financial administration for the Australian and New Zealand offices in particular in support of the Accounts payable
3
Accounts Administrator Job Description
Job Description Example
Our innovative and growing company is looking for an accounts administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts administrator
- Affidavits per company policy
- Check requests per company policy
- Auto-pays – insuring that the corporate accounts payable department has the correct terms and amounts
- Complete and send all vendor update forms to the corporate accounts payable office
- Process credit applications for new accounts
- Assist subcontractors and vendors with billing and payment information
- Conduct all correspondence with vendors and subcontractors concerning invoicing and payments
- Review subcontractor statements for past due invoices, issues
- Maintain the authorized to charge list and periodically sending updated lists to all vendors who require
- Help receptionist with phones per schedule
Qualifications for accounts administrator
- Support relevant regions in the data processing of purchase invoice and expense documentation in a timely manner
- Ensure required Finance Internal Control checks and ensure that delegated authorities are adhered to for all relevant Regional Offices
- Assist with the data inputting for the Fixed Asset Register, ensuring that it is maintained accurately and in a timely manner for any additions, transfers and disposals
- Assist with financial queries/investigations as required
- This role requires experience in accounts payable or general finance administration
- Knowledge and experience of matching and preparing Purchase invoices for payment
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Accounts Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of accounts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts administrator
- Assessing unallocated cash and cascading queries
- Update Ledger Balances
- And additional reports when required
- Administration of all incoming invoices, both by post and email
- Provide support to accounts payable account representatives
- Ensure efficient circulation of invoices throughout the organisation
- Ensure scanning and archiving is completed in a timely manner
- Perform related ad-hoc admin duties as required
- Participate in the daily operations and accounting responsibilities of Accounts Payable US and Canadian entities
- Address Bank notices as received
Qualifications for accounts administrator
- Good understanding of the internal processes used in Accounts payable
- Processing changes of expenses to accounts and cost centers by analyzing invoice/expense reports
- Minimum three (3) years of Accounts Payable experience
- Must be have intermediate to senior level proficiency with SAP ERP software accounting functions
- Secondary education in Accounting or related field preferred
- Must have accounts payable experience, preferably with a homebuilder
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Accounts Administrator Job Description
Job Description Example
Our innovative and growing company is looking for an accounts administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts administrator
- Work closely with our team of Accountants, Finance Management, Commercial Operations, Accounts Receivable, Credit/Collections and Service personnel to research and resolve inquiries in support of month end closing and financial reporting
- Coordinate with Corporate Accounting Dept
- Key Construction Accounts Payable Invoices and AIAs in accounting software
- Insure AP integrity in regards to information keyed
- Ensure all proper documentation and approvals are received for processing
- Ensures invoice allocations are properly allocated by property and amount
- Maintains organized payables files
- Process and print daily check runs
- Research vendor requests/past due payables
- Investigate vendor statements
Qualifications for accounts administrator
- Ability to navigate multiple systems and handle multiple tasks
- Ability to work in a fast paced office environment and adhere to strict deadlines
- A Graduate or an accounts technician
- The candidate should speak fluent English
- Experience with Microsoft Excel, Word and Newskies reservation system is desirable but not essential
- Team player with excellent communication skills, must possess strong work ethic, integrity, loyalty and initiative in getting things done, strong organizational skills