Accounts Receivable Administrator Job Description

Accounts Receivable Administrator Job Description

4.8
57 votes for Accounts Receivable Administrator
Accounts receivable administrator provides expertise to support team in usage of Microsoft Office tools and SAP processes.

Accounts Receivable Administrator Duties & Responsibilities

To write an effective accounts receivable administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts receivable administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage customer setup process, including billing, credit and contact information in SAP
Retrieve imported batches and apply affiliate cash that is imported daily from Bank of America into Medea
Retrieves imported batches and applies affiliate cash that is imported daily from the bank into Medea
Post customer payments and prepare daily cash reconciliation report
Research and process customer adjustments and credits
Research and resolve customer payment discrepancies
Maintain and organize support for customer remittances
Monitor and take appropriate action to collect past due receivables
Generate and analyze aged trial balance and reconciles to general ledger
Provide average Accounts Receivable collection time and days outstanding sales report

Accounts Receivable Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Accounts Receivable Administrator

Typically a job would require a certain level of education.

Employers hiring for the accounts receivable administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Associates, Economics, Government, Computer, Management

Skills for Accounts Receivable Administrator

Desired skills for accounts receivable administrator include:

Accounts Receivables
SAP
Another ERP system and Microsoft Office
SAP and Microsoft Excel essential
Financial systems would be an advantage although not essential as training and guidance will be provided
Microsoft Office
Accounts Receivable processes and best practices
Billing and collections procedures
Microsoft Excel
Accounting systems and procedures

Desired experience for accounts receivable administrator includes:

Participate in monthly A/R account reviews
Support financial audits
Maintain customers' files for accounting
Conduct oneself in a way to ensure excellent customer service
Conduct ongoing analysis of the top accounts to keep in line with changing contracts and amendments reconciling actual payment vs
Retrieve cash that is reported daily from Bank of America into PACE, STBS, Elan, and E1

Accounts Receivable Administrator Examples

1

Accounts Receivable Administrator Job Description

Job Description Example
Our innovative and growing company is looking for an accounts receivable administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts receivable administrator
  • Prepare and/or process documents
  • Managing assigned customer accounts
  • Annual review of credit limits for customers
  • Produce weekly list of customers ‘on stop’ for sales office/managers
  • Participation in monthly credit control meetings with the sales office
  • Provide cover for other members of AR team when required
  • Other duties directed by the AR Team Leaders or CFS Management as and when required
  • Strive to meet monthly targets for both own ledger and wider AR team
  • Perform activities related to AR Billing Processing
  • Contact Customers on past due invoices
Qualifications for accounts receivable administrator
  • Prepare cash reconciliation and bank statement at end closing
  • Accounts Receivable System maintenance support
  • Handle daily cheque collection to update into Daily Collection Report
  • Proficiency in MS package, especially in excel
  • Minimum of 3 GSCE’s A - C including maths and English or equivalent
  • Upload auction transactions and enter all accounting adjustments including deductions, price adjustments, collapses, sales tax, pilferage
2

Accounts Receivable Administrator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts receivable administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts receivable administrator
  • Process remote scan for bank deposits
  • Process new customers credit applications
  • Print daily invoices for all departments
  • Separate and match invoices with back-up documentation for mailing
  • Update notes for Accounting and Outlook System
  • Perform other assignments as necessary to support function/department objectives
  • Processes invoices, performing verifications of invoice accuracy
  • Posts transactions to payable and receivable ledger accounts
  • Processes employee expense reports and reconciles employee advances
  • Assists with month end closing as required
Qualifications for accounts receivable administrator
  • Basic accounting skills and/or 2-4 years prior Accounts Receivable or Accounts Payable experience
  • Experience in a related field is preferred
  • MBO degree in Finance or Accounting and at least 2 years’ equivalent work experience in an international/multinational company
  • Fluency in English and [preferably one other European languages (written & spoken)
  • Knowledge, insight and interest in (financial) administrative (accounting) processes
  • Experience and able to work under pressure in a fast paced international environment
3

Accounts Receivable Administrator Job Description

Job Description Example
Our innovative and growing company is looking for an accounts receivable administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable administrator
  • Maintains appropriate filing systems for financial documentation
  • Identify and process necessary account adjustments
  • Send statement / notification to outstanding customers
  • Interaction with attorneys regarding collections – prelien & lien notices
  • Reconciliation of client accounts to include cash application and cash forecasting
  • Gain a full understanding of the company and industry's client money requirements, and to ensure these are met within the appropriate timescales
  • Assist with ad hoc projects/tasks as assigned by team management
  • To provide information to the Team Leader / Assistant Manager, in order for monthly MI to be produced for the Manager for reporting both internally and externally
  • Investigate and resolve queries from both internal and external sources in a professional manner and within the agreed timescales
  • Track customer payment schedules
Qualifications for accounts receivable administrator
  • 1-3 years administrative/office experience with A/R
  • Must be proficient on spreadsheet and word processing applications, Word and Excel
  • 2-5 years minimum experience working in Accounts Receivable, Customer Service, Accounts Payable, or Cash Applications
  • Responsible for collecting information on product claims (Damages and Shortages) during shipment and determination of course of action
  • Monitor and minimize deductions
  • Create and maintain reports to track progress of deduction resolution
4

Accounts Receivable Administrator Job Description

Job Description Example
Our growing company is looking for an accounts receivable administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable administrator
  • Ability to work well under tight timelines
  • Interact with lateral AGN operational areas
  • Assist in preparing month-end close
  • Provide exceptional support to our customers (internal and external) by fielding inquiries, responding to ad hoc requests and processing claims accurately and timely
  • Perform all other related duties and audit support as assigned
  • Management and reconciliation of major customer accounts as it relates to billing and accounts receivable
  • Proper reconciliation of customer billing transactions between numerous customer portals and our company’s internal accounting system
  • Review and ensure that proper controls exist in the Accounts Receivable department in the areas of invoice approval
  • Communication and coordination with the different service locations regarding accounts receivable
  • Review and ensure that proper controls exist in the accounts receivable department
Qualifications for accounts receivable administrator
  • Ability to cross train in other Accounts Receivable roles
  • Minimum of 2 years in collections, A/R or data entry experience in an office environment is required
  • Excellent and professional verbal and written communication skills are necessary
  • Ability to meet strict deadlines is preferred
  • Ability to prioritize and manage multiple activity streams is desired
  • Effective personal organization and time management skills are necessary
5

Accounts Receivable Administrator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts receivable administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts receivable administrator
  • Heavy data entry and Excel spreadsheets
  • Daily creation of job numbers for technicians
  • Receptionist/answering and directing phone calls
  • Takes corrective action and is actively involved in process improvement teams to correct potential on-going problems
  • Other ad hoc duties directed by the AR Team Leaders or CFS Management as and when required
  • Communicate with people at different levels – internally and externally
  • Accesses bank account daily to identify payments and posts them to the AR sub-ledger
  • Define, design and work on continual improvement of the AR process, credit control, customer billing & credit notes, service contract management and write-offs
  • Extensive reporting responsivities, including, but not limited to, Weekly Cash Forecast, DSO, Bad Debt Exposure, Month-End/Quarter-End Reconciliations, Ad-Hoc
  • Collects payment information and processes payment transactions initiated by callers
Qualifications for accounts receivable administrator
  • Ability to communicate and work effectively with all levels of management is essential
  • Must have meticulous attention to detail and strong problem solving skills
  • Bachelors Degree in Business Administration or two years of government collections experience
  • Ability to interact with representatives from DoD contracts and legal office officials
  • Working knowledge of US Government contracting and procurement processes
  • Understanding of US Government budgeting and funding processes

Related Job Descriptions

I am an Employer

Reach Multiple Job Boards
Instantly Access Millions of Professionals
Use Free Job Board Software
Post a Job
for Free
or use our resume builder
Build a Resume
in Minutes
Choose the best template
Use pre-written bullet points
Save in pdf files

Resume Builder

Create a Resume in Minutes with Professional Resume Templates