Sales Administrator Job Description

Sales Administrator Job Description

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Sales administrator provides general administrative assistance to office staff to include copying, faxing, filing, spreadsheet work and presentation preparation as necessary.

Sales Administrator Duties & Responsibilities

To write an effective sales administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included sales administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Providing quotations using SAP
Set up reports detailing sales initiatives, YOY performance, on a regular and as needed basis for the Sales Organization
Managing the Multiple Listing Services, community set up
Assist Sales and Sales Admin with annual budget preparation Khalix inputting and maintenance
Dealing with customer enquiries
Liaising with suppliers and customers
Dealing with a variety of customer telephone enquiries
Entering information onto business systems and keeping this up-to-date
Reviewing returned document packages for completeness and accuracy
Verifying insurance coverage to complete the document file

Sales Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Sales Administrator

List any licenses or certifications required by the position: NAFTA, CO, AALA, VAT, ERP, PO, TW, ATEX, AIA, PMP

Education for Sales Administrator

Typically a job would require a certain level of education.

Employers hiring for the sales administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Associates, Marketing, Business/Administration, General Education, Accounting, Finance, Administration, Technical

Skills for Sales Administrator

Desired skills for sales administrator include:

Excel
MS Office
Microsoft Office
Word
SAP
PowerPoint
Access
Presentation and spreadsheet software
Sales organization
Services

Desired experience for sales administrator includes:

Sales administrator experience 1-2 year
Follow up skills are imperative
Communication with various Company Teams
Liaise with credit control on all issues regarding invoice queries, accounts on stop, providing documentation for accounts to go to legal
Dealing with pre-qualification documents
Collating information from various internal customers

Sales Administrator Examples

1

Sales Administrator Job Description

Job Description Example
Our innovative and growing company is hiring for a sales administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales administrator
  • Perform a variety of statistical analyses on assigned products dealing with prices, costs, discounts and credits
  • Assist in the resolution of order processing problems by working as the liaison person between sales management and the customer
  • Meeting logistics – agendas, conference room set-up/clean-up, catering orders, A/V requirements, client reservations, transportation
  • Correctly and efficiently keying in sales orders, releasing product, follow up with sales and customers
  • Working with the credit, product and logistics departments
  • Cross functionally training with entire department
  • Answering phones and customer service for Direct Sales channel
  • Providing administrative support to staff
  • Assign correct territory according to owner and codes
  • Ensure cleanliness of sales pipeline
Qualifications for sales administrator
  • Two years hospitality/ski industry experience preferred
  • Demonstrate a customer focused approach
  • Reflect and evaluate own performance in order to identify areas for improvement
  • Identify areas of improvement across existing processes such sales orders, maintenance required, logging enquiries
  • Education Diploma or Degree level
  • Preparing and tracking quotes and bookings
2

Sales Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a sales administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales administrator
  • Check all deliveries for the month ensure everything is on schedule and chase where appropriate
  • Process orders and over see projects from start to finish
  • Prepare various sales related reports such as channel PSI management, sales achievement analysis for regular review
  • Provide all sales related reports including sales targets (targets, gifts redemption, destruction )
  • Liaising with the relevant insurance provider where a customer wishes to cancel an insurance product
  • Ensuring finance documentation is correctly completed and submitted to the finance company in good time as required
  • Enter and administer sales information into resort systems in a timely manner
  • Create and implement department wide audit procedures
  • Organize, file and store company documents
  • Work closely with Sales manager to make efficient procedures in line with company policies for entire Front Range Sales department
Qualifications for sales administrator
  • Of service to our international wholesale business and working closely with our logistics and PD departments
  • Qualifications in a commercial discipline, underpinned by a proven track record in this field, preferably with a background in marketing and knowledge of sales processes
  • 2 to 3 years of experience in a contact management and billing position, preferably within an international group
  • Self-motivated team player, quality and performance orientated
  • Ability to work virtually and establish good work relationships remotely and in a culturally diverse environment
  • Ability to handle multiple projects in parallel and manage priorities
3

Sales Administrator Job Description

Job Description Example
Our innovative and growing company is looking for a sales administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales administrator
  • A transparent and visible record of quotes, orders, incentives and payment to be maintained for easy access and reference by the Sales Director
  • Weekly Activity Dashboard
  • SFA
  • General office management, supplies, and maintenance
  • Setting up new hires and initial tours
  • Office Seating Charts and Phone Lists
  • Maintain Sales Logs for Loop Branch
  • UPS Shipping
  • Monthly Parking List and Purchasing Parking Stickers
  • Assist Regional VP with Sales Meeting Preparation and other sales related activities as assigned
Qualifications for sales administrator
  • Diploma holder or above in Business or relevant disciplines
  • 3 years or above relevant experience in sales administration
  • 3-4 years in finance, sales planning and/or operations with experience in the Foodservice market a plus
  • Experience with report conception, development and maintenance
  • Prior manufacturing experience a plus!
  • Attention to detail, organization, problem solving, math, are essential
4

Sales Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of sales administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for sales administrator
  • Monitor advertising materials
  • Follow up with clients and send media kits to clients and agencies
  • Enter advertising orders and produce weekly sales reports
  • Provide invoicing support and send contract confirmations
  • Update advertising/promotional information (media kit, broadcasting, ) on the server
  • Maintain feature updates and client changes
  • Update the Outlook client database
  • Draft letters, memos, contracts
  • Produce weekly sales minutes
  • Print station logs
Qualifications for sales administrator
  • Good inter-personal relationships/team player
  • Enthusiastic and willing to take on multiple challenges
  • Musts have Outlook skills and attention to detail
  • The ability to read and interpret documents such as invoicing, policies and procedures
  • Good verbal and written communication skills for interaction with a variety of people inside and outside of organization
  • Ability to work on mainframe applications
5

Sales Administrator Job Description

Job Description Example
Our company is looking to fill the role of sales administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for sales administrator
  • Audit deal files for Sarbanes compliance
  • Monitor open order for billing, demos, loaners, and pending sales
  • Monitor and maintain lease aging and rectify potential funding issues
  • Work with Assistant Controller in weekly reconciliation of lease funding and buyouts payable
  • Perform other assignments as require
  • Support the sales department by reviewing orders, checking details and inputting the information into their system
  • Receiving inbound calls/emails from customers regarding their products
  • Primary communications contact between sales personnel, operations, customers, and distributors
  • Viewing expense reports and ensuring credits and purchase orders are entered correctly
  • Assisting with backlog order inquires and submitting manufacturing sales orders
Qualifications for sales administrator
  • Knowledge of billing systems, preferably SAP
  • Report to supervision conditions or practices that are unsafe to and its employees
  • Experience in a similar role with Kerridge experience is desired
  • Excellent in excel is a must
  • Good communication, organization, computer skills
  • Dynamic, hard working & trustworthy

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