Accounts Receivable Representative Job Description

Accounts Receivable Representative Job Description

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Accounts receivable representative provides information pertaining to billing, coding, managed care networks, insurance carriers and reimbursement to AR Tead Lead, Billing Managers and Director of Revenue Cycle Management.

Accounts Receivable Representative Duties & Responsibilities

To write an effective accounts receivable representative job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts receivable representative job description templates that you can modify and use.

Sample responsibilities for this position include:

Research/rectify third party denials/edits, requests for information and other related correspondence
Identify and analyze open claims
Identify and correct billing errors
Re-submit claims to insurance carriers
The Accounts Receivable Representative must have a thorough knowledge of government, commercial, HMO,PPO and other types of insurance billing guidelines in multiple states demonstrate effective judgment when processing all claims
Monitor all past due accounts for payment
Contribute to a cohesive departmental unit
Handle all aspects of premium receivables and commission receivables
Process timely premium payments to insurance carriers
Research and answer insurance company discrepancy memos

Accounts Receivable Representative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Receivable Representative

List any licenses or certifications required by the position: CCAT, AAHAM

Education for Accounts Receivable Representative

Typically a job would require a certain level of education.

Employers hiring for the accounts receivable representative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Associates, Business, Finance, Healthcare, Education, Financial Services, General Education, Communication, Business/Administration

Skills for Accounts Receivable Representative

Desired skills for accounts receivable representative include:

Accounts receivable practices
Coordination of benefit rules and denial overturns and third-party payer billing and reimbursement procedures and practices
Medical business office procedures
Customer billing platforms and Thermo Fisher Scientific internal systems that allow problem identification and solution
Medical terminology
Commercial and government insurance plans
Government resources
Patient access services and the overall effect on the revenue cycle
Payer networks
Experience with Managed Care contracts and Contract Management

Desired experience for accounts receivable representative includes:

Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word
1-2 years of previous medical billing experience required with an emphasis on physician Billing
Secure and process premium financing contracts for clients
Maintain and resolve client receivable issues
Answer sales producer and service personnel questions effectively
Process agency bill invoicing in system in relation to cancellations, reinstatements, and commission adjustments

Accounts Receivable Representative Examples

1

Accounts Receivable Representative Job Description

Job Description Example
Our company is looking to fill the role of accounts receivable representative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts receivable representative
  • Daily invoice print and invoice mailings / emails
  • Daily, week-end, and month-end sales balancing and reporting
  • Month-end computer closing
  • Co-packer warehouse routing, confirming, and invoicing
  • Processing credits and debits to reconcile customer payments, and managing all unapplied cash
  • Providing support, as needed, with managing the accounts receivable aging status of customers
  • Collection calls to keep customer accounts current
  • Running credit reports to support all new and existing customer credit checks
  • Performing data file maintenance on all customer accounts, as needed
  • Collection and management of a diverse account receivables portfolio via telephone, email
Qualifications for accounts receivable representative
  • Self- starter, team player, analytic & problem solving ability
  • Ability to utilize technology available including use and navigation of Microsoft Word, Excel, and Outlook, as well Internet functions
  • Associates degree or equivalent experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform duties
  • Ability to utilize a computer, telephone, fax and copy machine other general office equipment
  • Ability to critically review and make recommendations to manager of accounts to be submitted to the legal department
  • Ability to critically review customer credit worthiness and status of outstanding customer receivables and place accounts on credit hold as per self-determination
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Accounts Receivable Representative Job Description

Job Description Example
Our company is growing rapidly and is hiring for an accounts receivable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable representative
  • Month-end computer closing and updates, balancing, and report distribution
  • Record payments (checks, wires & EFT’s) to accounts and maintain accounts receivable records
  • EFT’s – Send letters, pull from customer accounts and set up new customers in bank system
  • Scan received checks to bank for deposit and to SAP
  • Review AR aging reports and collect past due balances
  • Advise Operations Department of payments from control states when necessary for Operations to bill the control state
  • Prepare weekly cash projections
  • Respond to requests from Operations to release accounts with credit holds
  • Add new customers as needed
  • Responsible for the timely preparation / distribution of monthly delinquency report to each associations' Board of Directors
Qualifications for accounts receivable representative
  • Must have experience managing high volume in a fast paced environment
  • 2+ years of bookkeeping experience with a focus on B2B accounts receivable
  • Comfortable being on the phones with clients and working with the sales team regarding discrepancies in invoices
  • Heavy Macros and Pivot Table Experience
  • With an understanding of Supply Chain processes and Process Excellence tools and methodology, identify the point at which a problem occurred and select the appropriate process and stakeholders to achieve optimal resolution , our stakeholders are not impacted in a negative way by decisions made
  • A minimum of five years of collection experience or related business experience is required
3

Accounts Receivable Representative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounts receivable representative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts receivable representative
  • Comprehend complex contract terms and enter contract details in Oracle ERP System (using various modules which include Service Contracts, Advanced Pricing, PA Project Billing, and AR
  • Analyze and complete complex Billing transactions in Oracle ERP System with accuracy and clarity
  • Communicate with internal and external customers via phone, email, mail, or in person
  • Escalate unresolved issues
  • Check scanning to Chase
  • Balance monthly cash spreadsheet on a weekly basis and at month end to Corporate Cash Model
  • Process division lockbox transfers
  • Process & update daily credit card batches from on-line system
  • ACH pre-note file to Corporate Treasury as required
  • Process credit card payment and apply to client accounts
Qualifications for accounts receivable representative
  • New or recent college and university graduates with a desire to work in a challenging position within the healthcare industrythat have completed anAssociate’s Degree or Bachelor’s Degree will be considered
  • Payer websites (iNavinet) knowledge
  • Advanced Microsoft Office Excel skills (pivot tables, v-lookups, formulas)
  • Ability to deliver the highest level of customer service to both internal and external customers
  • Ability to work independently or as part of a team with little guidance
  • Ability to problem solve billing issues using available resources
4

Accounts Receivable Representative Job Description

Job Description Example
Our growing company is looking to fill the role of accounts receivable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable representative
  • Follow established procedures for processing receipts, cash
  • Ensures that all cash is applied accurately and completely
  • Creates charge-backs for all unauthorized deductions clearing all approved deductions
  • Military billing
  • Providing support, as needed, in managing the accounts receivable aging status of customers
  • Maintain accurate records and timely distribution of reports
  • Seek ways to improve Accounts Receivable procedures and personal work processes
  • Daily cash application for multiple divisions
  • Daily research of potential duplicate credits
  • Daily verification that totes picked up have been keyed
Qualifications for accounts receivable representative
  • Working knowledge of MS Office such as Word, Outlook, and Excel
  • Ability to organize tasks and carry out multiple assignments concurrently
  • Ability to adapt to changes in the external and internal environment and organization
  • Knowledge of third party and hospital billing
  • Minimum of 1 year experience with high volume of incoming and outgoing telephone calls and providing related telephone customer service to patients and insurance carriers
  • Bilingual a plus (Spanish Preferred)
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Accounts Receivable Representative Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts receivable representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable representative
  • Weekly processing of customer rebates
  • Weekly input of the office supply order
  • Allocates checks through a Lockbox system with remittance advice scanned in by the bank and provided by the customer
  • Applies over 100 lines of cash applications on a daily basis
  • Accesses payment information off the Internet for the wholesale and Retail batches and history researched within a CD-ROM
  • Accesses payment information from the customers Website or an e-mail received from the customer
  • Contacts customer’s via telephone with discrepancies found with a payment
  • Sends letter/invoice to customer whenever unapplied cash or a charge back is applied to customer’s account
  • Resolves unapplied cash and charge back transactions on a timely basis
  • Closes out all open batches within two days
Qualifications for accounts receivable representative
  • Data Entry and clerical experience, required
  • Highly organized, extremely detail-oriented, and ability to multi-task in a fast paced environment
  • Ability to work independently with little supervision, yet work well in a team environment
  • Ability to manage a high volume workload, with ever changing deadlines and priorities and must work well under pressure, meeting multiple deadlines
  • Must have a positive attitude and strong work ethic, with the ability to work overtime as needed to meet deadlines
  • Monitor all Accounts billed and follow-up on unpaid balances over 30 days

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