Accounts Payable / Receivable Job Description

Accounts Payable / Receivable Job Description

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Accounts payable / receivable provides customer support for people with questions, concerns, or problems related to particular accounting functions or regulations.

Accounts Payable / Receivable Duties & Responsibilities

To write an effective accounts payable / receivable job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable / receivable job description templates that you can modify and use.

Sample responsibilities for this position include:

Enter accounts receivable into Oracle accounting system ensuring proper coding utilizing standardized coding and project accounting in the system
Assist with Posting Cash Receipts into Oracle accounting system ensuring proper application with regard to multiple companies
Ensure compliance with internal control guidelines, accounting processes and ethical business concerns
Purchase Rejections accounting
Maintains financial historical records by filing accounting documents
Review and approve specific transactions including
Other receivables activities such as invoices, credit notes, recharges, direct debit preparation
Participate in change control process
MANAGES AND DIRECTS THE ACTIVITIES THE A/P & A/R DEPARTMENTS
PARTICIPATES AND OCCASIONALLY LEADS SPECIAL PROJECTS THAT IMPACT THE SHARED SERVICES ORGANIZATION

Accounts Payable / Receivable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable / Receivable

List any licenses or certifications required by the position: APM, PMP

Education for Accounts Payable / Receivable

Typically a job would require a certain level of education.

Employers hiring for the accounts payable / receivable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Business, Education, Business/Administration, General Education, Economics, Accountancy, Bookkeeping

Skills for Accounts Payable / Receivable

Desired skills for accounts payable / receivable include:

Excel
Accounting
ERP systems is an advantage
Higher education administrative systems and related business principles
Local/country specific accounting standards and related statutory regulations
US GAAP
MS Office
Application of data processing techniques related to accounting systems
Automated and manual management information system design
CMS

Desired experience for accounts payable / receivable includes:

Very good Dutch
French would be great advantage
Basic knowledge in Account Payable/Account Receivable
IDENTIFIES AREAS THAT WILL BENEFIT FROM PROCESS IMPROVEMENTS AND WORKS CLOSELY WITH SENIOR MANAGEMENT TO IMPLEMENT STREAMLINED AND EFFICIENT SOLUTIONS
WORK CLOSELY WITH SUPPLY CHAIN TEAM TO INITIATE AND IMPLEMENT COST SAVINGS STRATEGIES
MAINTAINS ORACLE - A/P, I EXPENSE AND A/R PICK LISTS, SETUP SCREENS

Accounts Payable / Receivable Examples

1

Accounts Payable / Receivable Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable / receivable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable / receivable
  • IDENTIFIES STAFF TRAINING AND DEVELOPMENT NEEDS AND PROVIDES/RECOMMENDS APPROPRIATE GUIDANCE AND TRAINING
  • WORKS CLOSELY WITH IT DEPARTMENT TO RESOLVE ALL TECHNICAL “SYSTEM” RELATED DIFFICULTIES
  • HOLDS MONTHLY STAFF MEETINGS TO DISCUSS THE STATUS OF ACTIVITIES IN EACH DEPARTMENT, PROVIDES COACHING AND 1 ON 1 GUIDANCE
  • COMMUNICATES REGULARLY WITH FIELD MANAGEMENT ON ALL ISSUES THAT IMPACT A/P & A/R
  • Open, sort, and file daily incoming bills in preparation for payment according to due date
  • Process bill payments according to negotiated terms and conditions
  • Data entry of all vendor invoices into proprietary financial system
  • COGS (Cost of Goods Sold) containment/dispute resolution with each account and carrier in question
  • Prepare monthly consolidated invoicing for each client
  • Complete individual projects as assigned for COGS containment and/or optimizing solutions
Qualifications for accounts payable / receivable
  • Must have large ERP AP system experience, 1099 filing experience
  • Negotiate, order, and track MSP hardware and software purchases for clients and for internal use
  • Provides special project planning and implementation support
  • Monitors the vendor statement production process
  • Identifies problem causes and solutions in the billing and operations programs
  • Experience with Microsoft Great Plains a must
2

Accounts Payable / Receivable Job Description

Job Description Example
Our company is hiring for an accounts payable / receivable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable / receivable
  • Target outstanding accounts for overdue payments collecting on 30, 60, and 90 plus day old accounts
  • Build and maintain relations with clients to ensure timely payment of invoices
  • Enter invoice level collection notes into Oracle advanced collections module
  • Maintain divisional accounts receivable agings and distributes to Regional Managers weekly
  • Analyze / reconcile customer accounts regarding the justification and generation of Credit and Debit memos
  • Maintain company general ledger
  • Review and analyze the accounts by making collection inquiries and efforts via phone, email and fax and thoroughly document all contacts on each account
  • Communicate to the respective departments the root cause for collection issues that are related to billing discrepancies, product performance issues, sales issue
  • Provide resolution to collection issues to Management
  • Quickly identify accounts at risk proactively before delinquency become inevitable
Qualifications for accounts payable / receivable
  • Ability to work well independently with strong organization skills
  • Extensive knowledge of Salesforce
  • Minimum of two years of experience in Accounts Receivable is required
  • Minimum of two years of experience in Accounts Payable is required
  • Previous experience with bank reconciliations is required
  • A working knowledge of bookkeeping fundamentals is required
3

Accounts Payable / Receivable Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts payable / receivable. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable / receivable
  • Salary booking, ESI & PF Employer contributions
  • Employees final settlement
  • Ensure the appropriate TDS is deducted, as applicable
  • Receiving and processing daily check deposits
  • Applying client payments on a daily basis to internal tracking systems
  • Distribute daily cash receipts report to Partners
  • Resolve issues with client payments while maintaining clear lines of communication between client and Partner
  • Develop document management protocol for deposits and credit card information
  • Receive and organize Accounts Payable for coding
  • Check invoices to ensure accuracy
Qualifications for accounts payable / receivable
  • Adhere to policies and procedures for compliance and effectiveness
  • Ability to work effectively independently in a team oriented environment
  • Actively highlight processes for improvement opportunities and communicate via International ISSC SME group, BPI program, CI Committee
  • Good communication and presentation skills and should be able to communicate and present to other stakeholders like Plant finance, other shared services process, collectors, business
  • Knowledge of basic office procedures and operation of standard office equipment and machines
  • Proficient computer skills, particularly in Microsoft Office applications
4

Accounts Payable / Receivable Job Description

Job Description Example
Our innovative and growing company is looking for an accounts payable / receivable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable / receivable
  • Entering the invoices into payable system
  • Preparing the monthly payment schedule
  • Maintaining the bill back file
  • Applying cash receipts to open invoices
  • Reconciling monthly Bank Cash Collection transactions
  • Reviewing monthly open AR report for past due invoice
  • Prepares work to be accomplished by gathering and sorting documents and related information
  • Identifies and determines work procedures and expediting workflow
  • Investigate and confirm address changes and other Customer information as needed
  • File hard copy invoices by vendor
Qualifications for accounts payable / receivable
  • Marketing Assistant
  • Recent Internship
  • Medical Receptionist
  • Medical Administrative Assistant
  • Medical Biller/Coder
  • Patient Scheduler
5

Accounts Payable / Receivable Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts payable / receivable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable / receivable
  • Assists month end closing when needed
  • Proper record retention pursuant to Corp Record Retention Policy
  • Follow procedures as prescribed by supervisor
  • AP and AR G/L account reconciliations and analysis
  • Data entry, posting payments and posting transactions to G/L
  • Correcting invoices and G/L entries when necessary
  • Reviews and evaluates computer hardware and software to determine its usefulness and appropriateness as related to existing or proposed administrative systems
  • Post adjusting entries and miscellaneous cash receipts/credits
  • Research and resolve misapplied payments and reconcile credit balance accounts
  • Handle incoming customer contact regarding payment inquiries
Qualifications for accounts payable / receivable
  • 5 + years of experience in accounts receivable, credit and collections
  • Ability to maintain composure when customers are unhappy and are expressing their frustrations
  • Successful in establishing positive working relationships with team members and others within the organization
  • Associates degree in business, accounting or finance ***directly related working knowledge can be substituted for education
  • Peachtree/Sage 50 experience desired
  • Handle assigned monthly duties

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