Supervisor, Accounts Payable Job Description

Supervisor, Accounts Payable Job Description

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Supervisor, accounts payable provides leadership in the accounts payable and cost accounting functions, and to the related accounting operations.

Supervisor, Accounts Payable Duties & Responsibilities

To write an effective supervisor, accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included supervisor, accounts payable job description templates that you can modify and use.

Sample responsibilities for this position include:

Participating in developing department policies and procedures
Developing processes and procedures for payables globally
Evaluate, recommend, and implement new accounts payable practices and procedures
Assists Manager of Financial Accounting with the development and documentation of departmental policies and procedures efforts to improve departmental processes
Ensure all customer interactions are handled professionally, timely, and in line with our policies and procedures
Assist Manager with month-end, quarter-end and year-end closing procedures and reporting schedules
Create and maintain treasury procedures, identify and implement process improvements
Direct continuous process improvement and procedures in the P2P business cycle
Drive standardization and implement process improvements, efficiencies and automation across the AP function with upstream and downstream processes – develop and maintain AP procedures, policies and process documentation and ensure adherence to company guidelines
Ensure compliance to all policies, procedures, and regional regulatory reporting requirements affecting data capture of invoices

Supervisor, Accounts Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Supervisor, Accounts Payable

List any licenses or certifications required by the position: AP, TASBO, APS, LSS, SOX, APM

Education for Supervisor, Accounts Payable

Typically a job would require a certain level of education.

Employers hiring for the supervisor, accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Management, Business/Management, Communication, Technical

Skills for Supervisor, Accounts Payable

Desired skills for supervisor, accounts payable include:

Excel
Generally Accepted Accounting Principles
General accounting and financial procedures
Piecework pay model
Procedures
Security and installation and repair fulfillment industry
SAP
Standards
Accounting principles
Accounts payable functions obtained through education

Desired experience for supervisor, accounts payable includes:

Bachelor's degree is plus
Process large, multicurrecy billing files to card providers or issure banks
Overseeing and ensuring details are correctly going into the ledgers
Ensuring suppliers are paid on time
Dealing with any discrepancies
Checking all purchase invoices

Supervisor, Accounts Payable Examples

1

Supervisor, Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is hiring for a supervisor, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for supervisor, accounts payable
  • Represent department in management meetings
  • Act as a liaison with auditors and support SOX requests
  • Run and review reports for internal operating units, including US, Puerto Rico and Joint Venture
  • Lead a team of Accounts Payable Specialists to include individual processing tasks when a back-up is needed
  • Review and approve journal entries and monthly balance sheet reconciliations
  • Ensure best practice controls are implemented around AP process
  • Documentation of desktop routines for functional processing
  • Participating in the annual and interim internal and external audits
  • Educating / training internal customers on the use of Concur
  • Maintaining audit program to enforce policy compliance and report on noncompliance
Qualifications for supervisor, accounts payable
  • Supervise subordinates to ensure smooth running of daily Accounts Payable operations and timely settlement in accordance with the payment terms
  • Follow up with irregularities and resolve daily operational issues through liaison with internal business department and external vendors
  • Monitor the daily/weekly cash flow of different APAC entities for operation efficiency
  • Ownership of the accounts payable process to ensure full compliance with Group Policy
  • Perform a key role on driving efficiency of the invoice processing and vendor payment process
  • Assist with the financial closing (in relation to Payables & Treasury section) for the countries he/she supports, ensuring full compliance with IFRS
2

Supervisor, Accounts Payable Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of supervisor, accounts payable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for supervisor, accounts payable
  • Review processes for continuous improvement
  • Manage and monitor invoices that are in flow of our workflow system
  • Oversee the day-to-day activity of the Accounts Payable group
  • Provide necessary supervision, guidance and mentoring to accounts payable staff
  • Oversee the preparation of the year-end IRS Form 1099s for all non-incorporated payees for review by the Tax Department
  • Ensure sensitive and confidential information is handled appropriately
  • Maintain sufficient records to support expenses and payments to vendors
  • Coordinate payment timetables through communication to functional business managers and accounts payable staff
  • Review and approve new vendors in the accounts payable system
  • Work with the Supplier Registration team for any questions regarding duplicate vendors and general vendor questions
Qualifications for supervisor, accounts payable
  • Supervises nonexempt exempt staff
  • Prior experience in an imaging and workflow system is preferred
  • Supervises specialists performing basic accounts payable activities
  • Assist in annual external financial audit
  • Learn the workflow controls and responsibilities within the Treasury group
  • Manage accounts payable function and supervision of staff
3

Supervisor, Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for a supervisor, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for supervisor, accounts payable
  • Serves as a resource for other payables staff who have questions regarding payables/expense report processing policies and procedures
  • Develop, implement and maintains systems, procedures and policies, including accounts payable analysis to ensure adherence to company guideline
  • Provide accounting assistance with month-end close procedures, respond to financial questions/concerns to meet business needs external financial audit reports and selections, and other special projects as needed
  • Prepare various Month / Quarter / Year end schedules and provide information for Audit
  • Provide service to customers by answering questions, providing information, making Referrals, and assuring appropriate follow-through and/or resolution
  • Ensure each team member is meeting the minimum required quality and productivity targets
  • Approves vouchers for payment, and checks that payment issuance is accomplished accurately and in a timely basis
  • Ensures Sarbanes Oxley compliance and other audit requirements are fully carried out within all assigned areas in Accounts Payable
  • Performs other duties as assigned by the Shared Service Center Accounts Payable Manager
  • Give guidance and/or direct handling of escalated issues to resolution
Qualifications for supervisor, accounts payable
  • Excellent written and oral skills to communicate with various levels of management
  • Diplomacy skills to deal effectively and professionally with obstacles that arise with outside vendors and with internal stakeholders
  • The ability to work efficiently in a team environment
  • Must have ERP AP system experience, 1099 filing experience
  • Ability to hear and speak to employees on the phone and in person
  • Previous Supervisor experience in Accounts Payable required, preferably in Shares Service environment
4

Supervisor, Accounts Payable Job Description

Job Description Example
Our innovative and growing company is looking for a supervisor, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for supervisor, accounts payable
  • Evaluate processes and procedures to improve efficiency of subordinates and expedite workflow
  • Ad hoc reporting and analysis requests as needed
  • Manage maintenance of the Firm's AP system including vendor maintenance process
  • Train external users (non-AP) on Accounts Payable & P-Card systems
  • Field, investigate, and answer complex AP/expense report questions
  • Training new hires on RTE (time and expense tracking) system
  • Review Cash Discount disputes and communicate with supplier
  • Review/Analyze metrics for the area aiding in metric development
  • Conduct yearly performance appraisal of his/her employees in order to ensure employees’ own development and alignment of company’s and individual objectives
  • Manages third party service providers (Xerox, TCS)
Qualifications for supervisor, accounts payable
  • Proven ability to work effectively in a team environment and demonstrate ability to build relationships and partner with team members and cross functional team members
  • Good understanding and strong work experience executing Accounts Payable processes (Invoice presentment, Invoice payment) and related processes (Positive Pay, EFT, Wire Transfer, ACH
  • Must have demonstrated proficiency for all the responsibilities of Accounts Payable
  • Knowledge of Microsoft Office Suite - Word and Outlook required
  • ERP Systems Knowledge a must
  • Bachelor's degree in Accounting or Finance or a related field preferred
5

Supervisor, Accounts Payable Job Description

Job Description Example
Our growing company is looking for a supervisor, accounts payable. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for supervisor, accounts payable
  • Create and implement changes to work assignments, methods, or procedures to meet operational needs, including training and development
  • Manage account payables monthly close process and ensure that all available payables are processed promptly
  • Ensure general ledger coding on all invoices is completed in a timely and accurate manner
  • Review daily activities of accounts payable staff and maintenance of supporting records
  • Measure the status of invoice processing, adherence to PO terms, payment trends, late payments, returned payments and operational unit and vendor inquires
  • Manage accounting activities including accruals and general ledger reconciliations in accordance with accounting principle
  • Supervises the Accounts Payable staff including daily communication with team and manager on workload, backlogs, open issues, and review workflow
  • Assists management in the selection and hiring of AP related staff
  • Conduct mid-year and annual performance reviews, including coaching for development
  • Manages vendor relations, check disbursements, 1099 tax related processes for multiple legal entities
Qualifications for supervisor, accounts payable
  • Email/ Purchase order matching invoices with supplier/ imports from Electronic data entry standpoint
  • Reconciliation that needs to be done between invoice and POs
  • PDI Financial Suite experience preferred
  • Concur system knowledge helpful
  • Inquiry Ticketing system knowledge helpful
  • Customer Service skills and knowledge

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