Analyst, Accounts Payable Job Description

Analyst, Accounts Payable Job Description

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Analyst, accounts payable provides support to the Chief Financial Officer, Accounting Manager, and Finance Associate with all finance office related tasks.

Analyst, Accounts Payable Duties & Responsibilities

To write an effective analyst, accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included analyst, accounts payable job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain records of all transactions and update it on Concur and MAS 500 system
Collate all vendor invoices and resolve in issues on same
Analyze processes, recommend improvements for same and manage all internal controls on documents
Provide appropriate code to all invoices and match it with appropriate batching orders
Perform vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions
Prepare reports for reconciliation and ledger accounts and submit it to Accounts Manager
Verifying that all bank data is accurate and all required fields are populated
Working with the vendor to gather the appropriate information, where discrepancies exist
Clearing invoices against offsetting credits
Researching stale outstanding checks and determining if items need to be voided or reissued

Analyst, Accounts Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Analyst, Accounts Payable

List any licenses or certifications required by the position: AP, A/P, APS, UK, CAPA, CIMA, ACCA, CA

Education for Analyst, Accounts Payable

Typically a job would require a certain level of education.

Employers hiring for the analyst, accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Technical, Economics, Accountancy, Business/Management

Skills for Analyst, Accounts Payable

Desired skills for analyst, accounts payable include:

Accounting principles
Accounting fundamentals
AP processes and related financial processes
MS Office
Accounting principles essential
SAP
How the region works
Region
Invoice processing for that region
MS Office and Word

Desired experience for analyst, accounts payable includes:

Process multi-currency payments on various banking platforms by wire transfer
File and archive invoices
Prepare and post month end journals for accruals and prepayments
Analyse monthly cash flows
Reconcile month end creditors control account
Reconcile month end accruals account

Analyst, Accounts Payable Examples

1

Analyst, Accounts Payable Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of analyst, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for analyst, accounts payable
  • Corporate reporting, journal entries internal and external audits
  • Identifying solutions to make the Accounts Payable process run smoother
  • Mailing checks
  • Reconciling checks off system
  • Maintaining Accounts Payable filing system
  • Managing vendor database
  • Download, reconcile, gather supporting receipts, document, and make general ledger entries
  • Maintain electronic vendor database (subscription manager) including interaction with IT on system improvements
  • Allocate invoices/charges for general ledger entry
  • Create coded vouchers for invoices into general ledger, including accurate account codes, classes, and sales tax
Qualifications for analyst, accounts payable
  • Knowledge of PeopleSoft and
  • Create and maintain control sheets to track various invoices and payments
  • Support the Corporate Accounts Manager with tax/extension filings, audit preparation, and other timely projects
  • Sort and file cancelled checks and track bank statements received
  • 1+ year of Accounts Payable experience (processing POs, invoices)
  • Very good verbal and written communication skills in English, ability to gain clarity around process and documents and clearly explaining even complicated issues
2

Analyst, Accounts Payable Job Description

Job Description Example
Our company is searching for experienced candidates for the position of analyst, accounts payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for analyst, accounts payable
  • Partner with suppliers of the Company’s U.S. Tower division, the internal Supply Chain and Tower Finance teams, and purchase order (“PO”) requestors to facilitate and monitor the timely resolution of outstanding transactions, invoice holds and payment issues
  • Research and resolve discrepancies related to quantity and quality of products ordered versus quantity and quality received and/or invoiced
  • Work with PO requestors to promote timely PO receiving in Oracle and to identify suppliers who may be invoicing the Company prematurely
  • Prepare and distribute reports on invoices on hold and work with relevant internal stakeholders for timely resolution of issues
  • Produce and provide monthly reports and data to AP management in compliance with the monthly invoice on hold escalation schedule
  • Schedule and lead educational calls with suppliers to ensure compliance with internal invoicing guidelines
  • Resolve complex invoice discrepancies by researching POs and invoice holds
  • Respond, within timeframes set forth in service level agreements, to incoming calls and correspondence, while at all times providing an exceptional level of customer service
  • Protect the Company’s value by keeping sensitive information confidential
  • Provide support to AP Coordinators for invoice hold resolution
Qualifications for analyst, accounts payable
  • Associates degree in business or equivalent 4+ years of relevant experience
  • Ability to handle high volume transactions in a timely manner
  • Ability to multi-task, set priorities and organize own work load
  • Reviews and verifies invoices and their accompanying payment requests to ensure compliance to Organization policies and procedures
  • Seeks clarifications or explanations from submitters when warranted
  • Knowledge of PeopleSoft is desirable but not mandatory
3

Analyst, Accounts Payable Job Description

Job Description Example
Our growing company is looking to fill the role of analyst, accounts payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for analyst, accounts payable
  • Perform 1099 invoice and vendor classification year-end 1099 reporting
  • Generate payment parameters and proposals
  • Block and unblock payments
  • Approve payments and create manual payments
  • Verify payment parameters for vendor and inter-company payment
  • Interact with bank and inter-company
  • Invoice processing/vendor payments
  • Address level 2 support related supplier/internal customer inquiries
  • Maintains & monitors the GRIR report
  • Analysis and clearing of GR/IR Accounts
Qualifications for analyst, accounts payable
  • Expert user of Microsoft Excel and Access
  • Should be a German Language Specialist with Level 5/6 certification Processing the T&E Invoices in Financials
  • AP Experience with all payment types preferred
  • Previous Scanning experience preferred
  • Imaging software experience preferred
  • Must be able to have strong analytical skills and make appropriate decisions on handling of all types of payment requests
4

Analyst, Accounts Payable Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of analyst, accounts payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for analyst, accounts payable
  • Data entry of invoice information into AS400
  • Helps coordinate job activities
  • Maintains clear and concise verbal and written communication with team members, all levels of management outside vendors
  • Analysing and distribution invoices for authorisation
  • Monitoring creditors payment terms and prioritising processing accordingly
  • Reconcile payments to creditor statements
  • Other Accounting responsibilities
  • Treasury funding requests => weekly funding to be asked to Treasury department
  • Booking of VAT returns
  • Booking of the prepayments and depreciation
Qualifications for analyst, accounts payable
  • Operational Excellence and Process Improvement Methodologies (ie
  • Prepare and upload Invoices into Concur system
  • Prepare vendor set up forms for new vendors and employees
  • Responsible for timely and accurate coding and processing of supplier invoices
  • Accountable for timely handing and resolution of internal and external customer queries
  • Enter payment instructions for invoices and employee expenses
5

Analyst, Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of analyst, accounts payable. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for analyst, accounts payable
  • Maintaining accounting ledgers by verifying and posting account transactions
  • Addressing all vendor inquiries with regard to payment
  • Completing Accounts Payable reconciliation at month-end
  • Assisting Controller with month-end, quarter-end, and year-end closing
  • 1099 Processing and Proficiency in Reporting
  • Vendor Maintenance / Reporting / Processes and Procedures for standardization and control
  • Handle returned checks and correct address files of vendors as required
  • Perform Quality Control on Invoices processed by FSC on a weekly basis
  • Review Draft Invoice Reports on a weekly basis and target stale dated items
  • Review 1099 records on a quarterly basis, in preparation for calendar year end
Qualifications for analyst, accounts payable
  • Yardi/Payscan experience strongly preferred
  • Good judgement, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, good communication skills and able to work at a fast pace environment
  • Multi-tasker and works well under pressure
  • Able to handle multiple workflows
  • Able to handle 200 invoices per month, meet 48 hour deadline to enter invoices into Payscan from JIRA and update invoice status in Payscan weekly
  • Knowledge of lien waivers preferred

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