Accounts Payable Job Description

Accounts Payable Job Description

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Accounts payable provides payable accounting assistance to operations and accounting staff; responds to financial questions/concerns to meet business needs.

Accounts Payable Duties & Responsibilities

To write an effective accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable job description templates that you can modify and use.

Sample responsibilities for this position include:

Work cohesively with the wider finance team to make sure accounts payable processes are followed accurately
Ability to use Microsoft productivity software such as Excel and Word
Maintenance of Accounts Payable Filing
Perform, review and manage the entire accounts payable process
Record debit and credit memos
Responsible for check run process
Interact across divisions, with upper level management & with vendors
3-way matching of invoices
Cutting the checks
Code, enter and match purchase ledger invoices to purchase orders

Accounts Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable

List any licenses or certifications required by the position: APS, AP, W-9, CPA, SOX, IRS, A/P, IOFM, PMP, MBA

Education for Accounts Payable

Typically a job would require a certain level of education.

Employers hiring for the accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Education, Business, Business/Administration, Technical, Management, Communication, Computer

Skills for Accounts Payable

Desired skills for accounts payable include:

Excel
Min
SAP
MS Office
Accounting concepts
Microsoft Excel
Microsoft Office
Accounts payable
Accounting principles
English

Desired experience for accounts payable includes:

Experience with high volume AP essential
Must have working knowledge of computerised accounts systems
Experience in a medium to large corporate environment
Member of IATI
This position requires a proactive attitude, ability to work effectively in both a team and independently, excellent administration and organisation skills and strong attention to detail
Proficient with debits & credits

Accounts Payable Examples

1

Accounts Payable Job Description

Job Description Example
Our company is hiring for an accounts payable. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts payable
  • Direct entering invoices with no PO's and coding the invoices
  • High volume supplier statement reconciliations
  • Build solid relationships with all parties for accounts assigned to you
  • Assist with any reports that need to be produced, especially for Month End and Year End
  • Work with suppliers and account Manager to ensure PO's are raised for all orders
  • Ensuring all supplier statements kept and checked for any invoices which are more than 30 days old
  • Detailed coding and entering of 500 - 600 invoices a month
  • Assist with month end close and AP accruals
  • Communication and follow up, both internally and externally
  • Ensure price and quantities of supplier’s invoice, supplier’s packing slip, Deco purchase order, Deco requisition agree and obtain approvals from appropriate people , have their initials for each transaction
Qualifications for accounts payable
  • Experience using Great Plains would be beneficial
  • Experience of working in high volume deadline driven environments
  • Experience of Oracle is a distinct advantage
  • Have at least 2 years relevant AP experience
  • Be hard working and enthusiastic
  • Be able to work to own initiative and display common sense
2

Accounts Payable Job Description

Job Description Example
Our company is looking to fill the role of accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable
  • Handle all Accounts Payable for the office
  • Adjust invoices for any discrepancies in price, quantity, HST
  • Run month end interfaces, subledgers for A/P and related cleaning accounts
  • Perform month end duties
  • Be responsible for coding and posting purchase ledger invoices for UK and Australian companies
  • Follow process to gain appropriate authorization of invoices per policy
  • Own, manage and process purchase order requests
  • Propose and set up payments via BACS & international transfer in line with bi-monthly payment schedule
  • Manage month end reconciliations & deal with supplier queries AP inbox
  • Maintain up to date corporate credit card reconciliations
Qualifications for accounts payable
  • Must display enthusiasm and a desire to develop Finance skills further in this junior role
  • Be fully involved in audit preparation
  • Assisting with and resolving queries and issues
  • High volume manual invoice processing
  • Reconciling supplier invoices to purchase orders
  • Close inter-department liaison
3

Accounts Payable Job Description

Job Description Example
Our company is looking for an accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable
  • Maximizes return, and limits risk, on cash by minimizing bank balances
  • Prepares budgets by establishing schedules
  • Receive and Verify Invoices
  • Process and Reconcile Credit Card Payments and complete bank reconciliations
  • Update daily cash flows forecasts
  • Maintain accurate creditors ledger for cash flow forecasts
  • Processing a high volume of supplier invoices accurately and promptly
  • Completing all weekly and monthly payment runs in a timely and accurate manner
  • Dealing with remittances
  • Sorts, Three-way match, codes and obtains approvals for payment of overnight shipping bills
Qualifications for accounts payable
  • Part Qualified ACA, ACCA, CIMA or equivenlant
  • Experience using Navision would be preferred but not essential
  • Ensure overall guest satisfactio
  • Runs weekly check registers, prepares and registers routing checks for signature, and sorts and mails signed checks
  • Matches invoices and checks against check run to ensure accuracy
  • Sorts all paid invoices and files by batch number
4

Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable
  • Maintains files by posting all unpaid and paid disbursement document (invoices, check request)
  • Organizes all reports in date numerical order in binder for month end closing, and compiles/stores all files at year end
  • Responds to vendor queries concerning payments of invoices
  • Identifies and seeks reimbursement for all personal employee’s shipments
  • Audits A/P invoices biannually to ensure no duplicate payments were made
  • Assists with company inventory biannually
  • Compiles documentation for audit review
  • Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
  • Flexible hours including ability to work over-time and weekends when needed
  • List of month-end accruals
Qualifications for accounts payable
  • Reconcile payable reports each month to confirm that all amounts paid were accurate
  • Assist on month-end closing (reconcile A/P and run A/P related reports)
  • Maintain A/P workload to the minimum
  • Build a good relationship with vendors
  • Prepare and send out 1099’s on a timely manner
  • Ensuring that all vendor invoices and statements received are correctly and appropriately administered in a timely manner and in accordance with departmental procedures
5

Accounts Payable Job Description

Job Description Example
Our growing company is looking to fill the role of accounts payable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable
  • Raising any errors or discrepancies with the supplier or implant
  • Reporting any ledgers that cannot be cleared to the Supplier Ledger Manager in a timely manner
  • Ensuring that designated ledgers are kept clear and maintained on a regular basis
  • Dealing with vendor account queries via telephone, email and fax ensuring that queries are resolved promptly
  • Filing all correspondence relating to queries
  • Preparing ledger reconciliations for vendors on a monthly basis
  • Properly match PO’s to invoices for vendor payment
  • Post business transactions
  • Communicate with vendors on any invoicing issues
  • Obtain invoice approval and ensure proper coding
Qualifications for accounts payable
  • Ability to process high volume, full-cycle AP
  • Create and monitor measures of efficiency and quality of transaction processing by the department overall
  • Oversee and contribute to the day to day processing of PO and Non-PO invoices in accordance with customer requirements
  • Provide professional customer service to the client and vendors through phone conversations or emails
  • Research and resolve exception invoices daily
  • Perform payment recovery actions to include processing voids/reissues, researching return and refund checks, and resolve ACH returns

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