Accounts Payable Representative Job Description

Accounts Payable Representative Job Description

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Accounts payable representative provides expertise and coaching in accounting principles and practices both from accounting and system viewpoint to accountants, controllers and other stakeholders.

Accounts Payable Representative Duties & Responsibilities

To write an effective accounts payable representative job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable representative job description templates that you can modify and use.

Sample responsibilities for this position include:

Process a high volume of vendor invoices, employee expense reports and other accounts payable documents in an accurate and timely manner in accordance with company policy and guidelines
Respond to vendor and employee queries and resolve issues in a timely manner
Communicate any unresolved issues to supervisory personnel on a timely basis
Maintain accurate records and filing systems consistent with legal and regulatory requirements
Maintain an accurate vendor listing and aged accounts payable listing
Process a high volume of vendor invoices and other accounts payable documents in an accurate and timely manner in accordance with company policy and guidelines
Respond to vendor queries and resolve issues in a timely manner
Send out check Payments
Match ACH pay cycles
Team Scanning

Accounts Payable Representative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Representative

List any licenses or certifications required by the position: UK, SAP, W9

Education for Accounts Payable Representative

Typically a job would require a certain level of education.

Employers hiring for the accounts payable representative job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Associates, Business, Business/Administration, Education, Finance/Accounting, Management, Technical, Auditing

Skills for Accounts Payable Representative

Desired skills for accounts payable representative include:

Microsoft Excel
AS400 system
Accounting and financial principles
Ability to apply generally accepted accounting principles
Standards and procedures
Spreadsheet and email applications
Word processing
Basic Financial and Accounting terminology
Excel and Outlook
MS Office Suite

Desired experience for accounts payable representative includes:

Team Indexing
Manage Dead Storage
Process Expense Reimbs via Concur
Vendors Master
Vendor Audit Report
Processing of domestic and foreign vendor invoices (either using manual or electronic feeds)

Accounts Payable Representative Examples

1

Accounts Payable Representative Job Description

Job Description Example
Our innovative and growing company is looking for an accounts payable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable representative
  • Respond professionally to supplier and internal queries and resolve issues in a consistently timely manner
  • Escalate any unresolved issues to supervisors as directed
  • Perform payables exception and monitoring activities as directed in a consistently timely manner
  • Process invoices and handle exceptions for a distinct country group according to the defined procedures and accounting principles and legislation
  • Review accounting documents to identify unusual or overdue items and select the correct procedure to verify or adjust discrepancies or errors
  • Produce routine reports, schedules, and summaries for management
  • Meet dashboard metrics related to Invoice Processing
  • Assist and participate in continuous improvement initiatives
  • Proactively suggest ideas to automate processes
  • Open and date stamp incoming mail to process vendor payments/expense reports
Qualifications for accounts payable representative
  • Strong interpersonal skills necessary to serve the needs of various brand and corporate stakeholders and maintain effective working relationships at various levels of management
  • Ability to comprehend, analyze, and interpret financial journals, documents, reports, and instructions
  • Ability to take direction and work independently and as part of the team to achieve stated goals
  • Ability to learn new tasks and apply knowledge rapidly
  • Fluent Polish spoken and written required
  • Knowledge of invoice processing
2

Accounts Payable Representative Job Description

Job Description Example
Our company is hiring for an accounts payable representative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable representative
  • Handling internal and external queries and performing research
  • Handles monthly enrollments, deletions and changes in connection with the CIGNA insurance handling correspondence with CIGNA
  • Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support
  • Data input vendor invoices, debit and credit memos manually and in upload daily
  • Coordinate the flow of deduction support into and out of the department
  • Create and print invoice and purchase order coversheets
  • Research and resolve accounts payable accrual items
  • Coordinate and process check run for multiple companies and payment types
  • Prepare Accounts Payable checks for payment, match weekly ACH pay cycles, scan and index for team, sort and distribute team mail, and manage dead storage files
  • Ensure accuracy with cost centers by reviewing all expense reports prior to entering in the database
Qualifications for accounts payable representative
  • 3 years of related experience in a fast-paced corporate environment
  • At least one year experience in a similar job in finance / customer service environment
  • Fluent Spanish spoken and written required
  • High school graduate required • Minimum 2 year accounts payable experience • Experience working in a large company (~2000+ employees)
  • Accurate and organized record keeping
  • Previous experience with account software
3

Accounts Payable Representative Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts payable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable representative
  • Scan check copies and invoices then save into the shared drive
  • Reconcile vendor statements with vendor balances in accounting software
  • Ensure employees are adhering to Achieve Beyond¡¦s Reimbursement policy by reviewing credit cards and expense reports
  • Accurately process assigned supplier billings using company guidelines and timeframes
  • Execute all required billings for the month to meet company financial deadlines
  • Collate and organize billing packets appropriately so that documents are supplied to suppliers
  • Monitor assigned billing programs for timely receipt of billing files and documentation
  • Coordinate with other internal departments regarding needed billings and documentation requirements
  • Coordinates daily checklist items, including MCB update and reports, margin extracts and reports and a variety of Sales and Purchasing reports
  • Serves as point person for vendors and brokers for requests for backup or repayment of deductions
Qualifications for accounts payable representative
  • High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform duties
  • Minimum 3 years customer service or accounts payable experience
  • Coordinate electronic payments
  • Communicates ongoing status of deduction disputes to vendors, brokers and other involved parties as research progresses
  • Researches repayment requests and determines whether repayment is required
  • Researches backup requests and provides necessary documentation for the deduction
4

Accounts Payable Representative Job Description

Job Description Example
Our company is looking to fill the role of accounts payable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable representative
  • Support any maintenance of controls over accounting systems and records maintenance involved in the accounts payable function to ensure compliance with internal control policies
  • Support audit items received but not yet vouchered report
  • Provide support and for recommendations for continuous improvement of the A/P Team
  • Address vendor issues via the telephone and email
  • Ability to handle “difficult” vendors/customers
  • Willingness to work different work schedules (7 – 4 or 9 – 6, for example) or stay late if needed
  • Monitor problem tracking and escalation process, and manage problem resolution for timely responses
  • Research and resolve complex issues in accordance with company standards
  • Act as a 3rd party advocate in resolving vendor and customer inquiries
  • Manage performance and on-going performance improvement
Qualifications for accounts payable representative
  • Ability to define problems, collect data, establish facts, draw valid conclusions and handle stress
  • Student of bachelor's degree in Accounting or similar career / Technical Degree in Accounting is a plus
  • Proven command of English both spoken and written (Advanced)
  • Flexibility regarding working schedule according to the needs of the business
  • Ability to see own role in the larger structure of the entire organization and liaise successfully with all stakeholders
  • Preferably Supervisor / 5 Yrs & Up Experienced Employees specializing in Finance - General/Cost Accounting or equivalent
5

Accounts Payable Representative Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounts payable representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable representative
  • Ability to interpret and apply policy to resolve disputes
  • Ability to determine the most efficient and effective way to resolve inquiries
  • Balance customer expectations and realizations
  • Understanding of account reconciliation
  • Strong Analytic skills and Excel abilities needed for improving processes
  • Interface with other departments, such as receiving, purchasing, and quality control, on matters of work flow and quantity/quality issues
  • Research and respond to inquiries sent to accounts payable via e-mail, phone or in-person, in accordance with service level agreements
  • Conduct vendor statement reviews and obtain missing invoices and credit memos
  • Identify patterns and trends related to customer inquiries and recommend enhancements to the customer service model or internal processes
  • Escalate issues, as appropriate, to ensure outstanding customer service
Qualifications for accounts payable representative
  • To be successful in this role you should have more than 1-3 years of practical accounts payable experience
  • Knowledge of SAP and/or Baan accounts payable would be an advantage
  • Strong written and oral communication skills are required in English and French
  • Problem Solving- ability to systematically find and correct issues related to vendor payouts
  • Communication - communicates clearly and concisely both verbally and written
  • Associates or Bachelor’s degree, Accounting, Finance or related field preferred

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