Senior Accounts Payable Specialist Job Description

Senior Accounts Payable Specialist Job Description

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Senior accounts payable specialist provides accounting input to AP policies and maintains accounting policies and procedure documentation for accounts payable accounting activities.

Senior Accounts Payable Specialist Duties & Responsibilities

To write an effective senior accounts payable specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included senior accounts payable specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Basic knowledge of Microsoft Office Excel, Outlook and Word
Create new vendors and maintain current vendors in VAI/Great Plains
Prepare monthly account analyses Excel schedules
Analyzes and reconciles special general ledger accounts
Coordinates vacation and sick coverage
Trains partners in understanding and applying policies and procedures
Handle high invoice volumes in multi-currency from domestic and international vendors for corporate and foreign subsidiaries
Review, analyze, and respond to external/internal supplier inquiries and perform supplier statement of account reconciliations
Assist business partners with any inquiries
Entry of Used Tax, VAT

Senior Accounts Payable Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Accounts Payable Specialist

List any licenses or certifications required by the position: APM, APS, CAPP

Education for Senior Accounts Payable Specialist

Typically a job would require a certain level of education.

Employers hiring for the senior accounts payable specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Associates, Education, Business, Economics, Business/Administration, English, Manufacturing, Accounting/Business

Skills for Senior Accounts Payable Specialist

Desired skills for senior accounts payable specialist include:

Excel
Great Plains
Microsoft Office
Basic accounting principles and familiarity with use of Chart of Accounts
Microsoft Dynamics Great Plains
Accounting software programs
Accounts payable and general bookkeeping procedures
Basic accounting principles
Cloud related ERPs systems
DCAA and FTR rules and regulations

Desired experience for senior accounts payable specialist includes:

Identify self assessment of sales tax for multi-state locations
Perform audit and tax support
Knowledge of electronic AP processing (EDI/ACH)
VISA vendor payment process
Experience with general ledger and account reconciliations
Responsible for Accounts Payable across the European entities

Senior Accounts Payable Specialist Examples

1

Senior Accounts Payable Specialist Job Description

Job Description Example
Our growing company is hiring for a senior accounts payable specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior accounts payable specialist
  • Perform audit and tax/finance team support
  • Identify indirect tax requirements
  • Review all accounts payables invoices for accuracy in coding, tax accruals, signature approvals and appropriate backup documentation
  • Process and prepare sales and use tax forms as required
  • Identify duplicate or inactive vendors, miscoded vendor classes and income codes, or opportunities for electronic payment (ACH or P-card)
  • Validate and process all requests for vendor changes including changes to address, vendor names, 1099 status
  • Ensures compliance with Global Supplier Maintenance policy
  • Input invoices into SAP sub ledger for all Shared Service Centre entities
  • Contacts budget holders in order to get approval for invoices
  • Corresponds with vendors / employees and responds to inquiries
Qualifications for senior accounts payable specialist
  • Proficient in business English and intermediate Italian skills (advanced a strong plus)
  • Ability to build knowledge or assigned disciplines in the organisation
  • Project Management skills a strong plus
  • Exposure to Accounting tools a strong plus
  • Demonstrates advanced understanding of financial accounting, reporting, planning, controlling, assurance, internal control, treasury or investment a strong plus
  • Bachelor’s degree in accounting/business and 3+ years of relevant experience
2

Senior Accounts Payable Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of senior accounts payable specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior accounts payable specialist
  • Audit of expenses completed in payment run process to ensure correct payments are made and all receipts are received for HMRC purposes
  • Upload all invoice data from all external sub systems for payments such as the Concur, Serengeti, accordingly
  • Upload check run data to bank for account reconciliation/positive pay
  • Create ACH direct deposit files to be uploaded to bank
  • Enter all wire transfers, ACH, and auto debits into two separate ERP systems
  • Prepare wire/ACH request forms
  • Investigate and solve vendor inquiries/disputes
  • Review Purchase Journal for errors and make necessary corrections
  • Prepare and enter re-class/correction entries
  • Prepare/issue W-9s, 1099s, and Credit applications
Qualifications for senior accounts payable specialist
  • Proficient in business English and intermediate French skills (advanced a strong plus)
  • Proficient in business English, Bulgarian and Romanian
  • Proficient in business English, Turkish a strong plus
  • Proficient in business English and Polish
  • Prepares Disbursement files for payment run execution
  • Maintains disbursement files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
3

Senior Accounts Payable Specialist Job Description

Job Description Example
Our growing company is hiring for a senior accounts payable specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior accounts payable specialist
  • Ensures wires are recorded timely and accurately into the general ledger system and works with Corporate Accounting to support reconciliation processes
  • Responsible for monitoring and reconciling the AR/AP netting process
  • Provides supporting information for internal and external auditors
  • Works with AP Analyst to identify vendors that should be placed on E-Payables or Electronic Data Interchange (EDI)
  • Coordinates with IT to set up all new EDI vendors
  • Monitors, analyzes and corrects the EDI exception reporting
  • Works with AP Analyst to identify vendors that fall outside of the Company’s standard payment terms and negotiates new term agreements
  • Monitors Discount reporting to minimize lost discount opportunities
  • Develops and maintains system rules that trigger travel and expense audits
  • Performs audits of all flagged expense reports which includes reaching out to employees across the organization to request support and explain policy violations
Qualifications for senior accounts payable specialist
  • Provides training for new employees on the I-expense process and Company T&E policies
  • Performs review of Supplier Maintenance changes
  • Maintains master data maintenance of Corporate Credit Card Program/P-Card Program
  • Processes transactions of the corporate credit card programs in an efficient manner by providing technical assistance, support and training to individuals, managers and account holders on credit card related issues
  • Solicits new card opportunities to create savings opportunities for the company
  • Ensures timely reconciliation of card expenses
4

Senior Accounts Payable Specialist Job Description

Job Description Example
Our innovative and growing company is hiring for a senior accounts payable specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior accounts payable specialist
  • Timely and accurately processing documents for payment
  • Providing answer to customer queries in timely and efficient manner
  • Ensuring that documentation received is in accordance with legal requirements
  • Supporting knowledge transfer among Team members, delivering trainings
  • Ensure proper paperwork is received prior to set up in Oracle
  • Update vendor maintenance
  • Match invoices to appropriate backup
  • Verify customer refunds and payment due date
  • Set up customer as new Supplier in system
  • Code invoices with G/L account numbers
Qualifications for senior accounts payable specialist
  • Minimum 18 months of xperience in Accounts Payable area
  • Fluent English, advanced one of the EU languages
  • Research and dispute "past due" amounts
  • Pull invoices to match Payment Batch selections
  • Run Preliminary Check Register
  • Print checks
5

Senior Accounts Payable Specialist Job Description

Job Description Example
Our growing company is looking for a senior accounts payable specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior accounts payable specialist
  • Research and reconcile statements monthly
  • Prepare 1099s for independent contractors
  • Prepare schedules and pull invoices/supporting documentation for all internal & external audits
  • Verify correct sales tax charged on all invoices
  • Assist with Month end tasks and process invoices with and without POs
  • Prepare weekly check run and mail checks to ensure timely payment of bills
  • Review employee Expense Reports and submit reimbursement file to payroll
  • Follow up on purchase order, vendor bill and expense report inquiries from either employees or vendors
  • Ensure SOX compliance in Accounts Payables processes and provide assistance to internal & external audit
  • NetSuite and/or other Accounting ERP systems experience
Qualifications for senior accounts payable specialist
  • Previous experience in the retail franchise industry a plus
  • Supervise daily operations and resource allocation according to service level objectives
  • Enhance reporting capabilities and work with internal teams to understand reporting needs
  • Support expansion initiatives and M&A integrations
  • Manage tax reporting and audits
  • French & Dutch language skills preferred

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