Accounts Payable Specialist Job Description

Accounts Payable Specialist Job Description

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Accounts payable specialist provides assistance in the reporting and research of variances between the Accounts Payable and General Ledger purchase liability accounts.

Accounts Payable Specialist Duties & Responsibilities

To write an effective accounts payable specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Process non PO invoices and check requests using SAP
Review & validate manual payments requests
Meet individual objectives and contribute to the achievement of the teams overall objective
Filing invoices and receipts for all transactions
Processing bi-weekly payroll in a timely manner
Preparing monthly accruals, including the online payroll, to support the month-end closing
Reconciliations of monthly credit card and bank statements
Preparing general ledger, subsidiary ledger account reconciliations and conducting research and analysis
Preparing adjusting journal entries
Assisting Controller with monthly closing activities

Accounts Payable Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Specialist

List any licenses or certifications required by the position: APS, IOFM, CAPA, W-9, CPR, APM, CAPP, CAPS, AP, CECRL

Education for Accounts Payable Specialist

Typically a job would require a certain level of education.

Employers hiring for the accounts payable specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Education, Associates, Business, Business/Administration, Technical, General Education, Supervision, Economics

Skills for Accounts Payable Specialist

Desired skills for accounts payable specialist include:

Excel
Microsoft Office
Outlook
Microsoft Excel
SAP
Applicable accounts payable/general ledger systems and procedures
Word
General accounting procedures
Microsoft Outlook
Practices and procedures

Desired experience for accounts payable specialist includes:

AT least 5 years' experience in an European Accounts Payable Team is essential
Assisting with preparation of inter-company invoices
Generating accounting reports as directed
3+ years Accounts Payable / Payroll experience
Working knowledge of NetSuites
Support the Head of Finance in administrative and reporting duties

Accounts Payable Specialist Examples

1

Accounts Payable Specialist Job Description

Job Description Example
Our innovative and growing company is hiring for an accounts payable specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable specialist
  • Keep the allocation tables updated in coordination with the Senior Accountant and the Government Grants Administrator
  • Process check requests, when only the invoice has been received
  • Keep updated the vendors database and prepare the annual 1099 form
  • Respond to all vendor inquiries with promptitude and courtesy
  • Assist in month end closing the Senior Accountant, and Government Grants Administrator
  • Process non- inventory invoices through a 3 way match procurement system (Ariba)
  • Reconcile invoice exceptions related to PO pricing and quantity discrepancies
  • Reconciles various vendor accounts and Accounts payable aging by identifying and analyzing detailed invoice postings
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate team mates
  • Scanning and imaging of invoice documents
Qualifications for accounts payable specialist
  • Previous Lawson experience is preferred
  • Fulfil all required HR processes and administrative tasks (working time reports, overtime compensation, holiday planning, My Performance, PDP)
  • Previous experience with Cash Application, Journal Entries, and Payroll Accounting / Processing
  • General ledger experience with use of Accounts Payable Sub-ledger on a mid-tier General Kedger package such as Microsoft Dynamics SL (formerly Solomon), Great Plains or similar system
  • 2+ years of Accounts Payable experience with a Bachelor's Degree in Accounting
  • Assist Management in analyzing and implementing relevant strategies and policies to drive towards more business value
2

Accounts Payable Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable specialist
  • Ensuring that all payment requests comply with company policies and procedures and meet our internal control requirements
  • Participating in the check run process, , matching, auditing, and distribution of checks and filing on a regular basis
  • Preparing documents for off-site imaging
  • Providing back-up and support for others in the department as necessary
  • Being proactive and identifying areas of opportunity, and making recommendations to management in regards to improving customer service and streamlining the process
  • Develop strong relationships with both internal and external customers
  • Ensure purchase order process is being followed throughout the organization
  • Ensure Approval Authority Matrix is being followed
  • Assist with preparing weekly metrics for the procure to pay cycle
  • Answer any vendor queries
Qualifications for accounts payable specialist
  • Knowledge of Accounts Payable/General Ledger Systems and procedures
  • 3+ years' experience in an AP role
  • Ability to interact/liaise with employees vendors in a professional manner
  • Must have experience in End to End AP activities (Invoice Processing, Supplier Maintenance, Query resolution, AP closing activities )
  • Must be detail oriented and accurate in processing
  • Experience with Invoices
3

Accounts Payable Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts payable specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable specialist
  • Draft communications regarding Accounts Payable policies/procedures
  • Run aging reports while handling multiple projects and assignment
  • Enter Global Services, Americas Finance and other local office invoices
  • Coding of invoices to appropriate general ledger account
  • Prepare and process electronic transfers and payments twice a day
  • Verify vendor invoices, check requests, employment reimbursement of registration renewal and tuition reimbursement for accuracy and proper approval
  • Invoices are organized by type and due date and batched
  • Responsible for verifying invoice entry for accuracy and approval for payment
  • Responsible for recording all transactions on a daily spreadsheet with totals to be reported to the bank to ensure proper daily balancing
  • Responsible for running monthly reports through the Accounts Payable system that assist various departments for budget and control purposes and also maintain compliance for auditing purposes
Qualifications for accounts payable specialist
  • Oracle R12 AP knowledge
  • Fluency in English required, additional European languages are preferred (beneficial languages include, but not limited to, French, Spanish, German, Swedish)
  • Proven experience in a corporate accounts payable environment
  • Ability to adapt to and be successful in a fast paced and rapidly changing environment
  • 2+ years of Accounts Payable and/or Bookkeeping experience
  • Accounts Payable/Accounts Receivable/Bookkeeping
4

Accounts Payable Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable specialist
  • Process all the payment request coming though the manual system
  • Code, review and process invoices for multiple entities
  • Review and obtain appropriate documentation and approval of invoices
  • Generate payments using multiple payment methods including check printing and EFT
  • Obtain appropriate payment approvals prior to distributing checks or releasing EFT
  • Provide customer support for both internal and external customer and vendors
  • Audit and verify expense reports for processing
  • Prepare weekly spreadsheet to record and report expense reimbursements
  • Scan processed expense reports to prepare for storage
  • Verify Purchase Requisitions for completeness
Qualifications for accounts payable specialist
  • Attention to details and positive “can-do” attitude towards assigned responsibilities
  • Comfortable with the entire A/P process
  • Organized team player with a can-do attitude
  • Associate’s Degree or 1-3 years related experience with strong accounting skills
  • Oracle Accounts Payable experience a plus
  • Must possess the physical ability to operate office equipment
5

Accounts Payable Specialist Job Description

Job Description Example
Our innovative and growing company is looking for an accounts payable specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable specialist
  • Maintain necessary records for construction accounts payable
  • Correspond with general contractors, subcontractors, and other vendors regarding invoicing and payment inquiries
  • Process, batch, code and input invoices regularly into our project and cost management system and ensure appropriate back up is maintained
  • Ensure prior balances are accurate and all progress billings are paid timely
  • Attach pay applications with all back up and submit for various required approval signatures prior to submission for check processing
  • Obtain W-9s for new vendors
  • Code pay applications to internal project cost accounts
  • Research any vendor or project manager questions regarding payment status
  • Reconcile payables and accruals
  • Work on special projects as assigned by the Controller
Qualifications for accounts payable specialist
  • A minimum of three (3) years of experience in the accounts payable field required
  • Associate degree in the field of accounting or finance or equivalent work experience
  • Ability to perform with a degree of initiative and creativity, strong organizational and problem solving skills, team player, self-motivated, and ability to work independently
  • Ability to make decisions which may have financial impact on the company
  • Ability to adhere to Lands’ End Attendance program
  • Familiar with processing invoices with multiple currencies

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