Accounts Payable Accountant Job Description

Accounts Payable Accountant Job Description

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Accounts payable accountant provides leadership, guidance, and mentoring to an accounts payable supervisor, and 6 processors who report through this role.

Accounts Payable Accountant Duties & Responsibilities

To write an effective accounts payable accountant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable accountant job description templates that you can modify and use.

Sample responsibilities for this position include:

Review and upload general ledger and accounts payable data files submitted by departments
Weekly and monthly reporting of Accounts Payable activity
Performing monthly reconciliation for all accounts payable and related accounts
Provide support to Accounts Payable department by reviewing invoices, purchase orders and other payment documents
Periodically audit and analyze voucher packages to ensure accounts payable processing integrity and adherence
Provide technical assistance to accounts payable team on systems modifications, changes and revised procedures
Performs account reconciliation and reporting by coding, verifying and electronically entering accounts payable data into ledgers following standard operating procedures and policies
Review and process associate financial approval limits
Processing applications and renewals of corporate business licenses
Printing client checks

Accounts Payable Accountant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Accountant

List any licenses or certifications required by the position: CPA, AD

Education for Accounts Payable Accountant

Typically a job would require a certain level of education.

Employers hiring for the accounts payable accountant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Economics, Business/Administration, Accountancy, Associates, Management, English

Skills for Accounts Payable Accountant

Desired skills for accounts payable accountant include:

Financial accounting
Accounts payable
General accounting procedures
PeopleSoft
Another ERP package is an advantage
Ms Excel
ERP systems : this is an advantage
English
French
Second foreign language is an advantage

Desired experience for accounts payable accountant includes:

Process high volume of A/P transactions
Reviewing invoices received from all offices for accuracy, appropriate level of approval, and adherence to established guidelines
Ensuring timely and accurate G/L coding of invoices and expenses for multiple entities
Accurately processing vendor invoices into the SAP accounting system
Maintaining, assessing and monitoring firm expense policy program
Researching, resolving and responding to internal and external inquiries in a timely manner

Accounts Payable Accountant Examples

1

Accounts Payable Accountant Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable accountant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable accountant
  • Distribution of signed checks to vendors and consultants making sure that all checks / wires are properly signed / authorized and any special handling instructions are followed
  • Responding to inquiries from internal and external auditors
  • Identifying control lapses and implement procedures to rectify any detected operational weaknesses
  • Coordinating with other groups on standardizing polices & procedures and ensuring consistency in their application
  • Special projects, where applicable
  • Record high volumes of deposits daily through QuickBooks
  • Disburse funds to all third party vendors accurately
  • Utilize proprietary systems to reflect payments received from client invoices
  • Ensure accurate and timely payment of all vendor invoices
  • Prepare and distribute checks to pay vendors
Qualifications for accounts payable accountant
  • Experience with Deltek Advantage or similar software preferred
  • Proficient in Microsoft Excel, Word, and data entry
  • Bachelor's degree in Accounting (4 year degree)
  • Masters degree and/or CPA a plus
  • Experience in handling large transaction volumes including preparation of reconciliations
  • Strong PC skills Knowledge of large corporate accounting programs a plus
2

Accounts Payable Accountant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of accounts payable accountant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable accountant
  • Research vendor discrepancies and effectively communicate with vendors
  • Analyze and research account discrepancies to balance ledgers
  • Transfer funds to appropriate accounts
  • Code incoming checks for disbursement
  • Enter and process invoices
  • Prepare 1099 forms
  • Review and analyze expenses
  • Responsible for reviewing invoices and ensure accurate documentation and approval
  • Match invoices against the goods receipt where appropriate
  • Analyze balance sheet accounts and prepare supporting schedules
Qualifications for accounts payable accountant
  • Associates Degree or better (Preferred)
  • Ability to produce reports and analyze data to assist management in decision-making
  • Able to handle high volume
  • Strong customer focus and issue resolution capabilities
  • Preparation of support for monthly requests
  • Preparation of journal entries for the month end close
3

Accounts Payable Accountant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounts payable accountant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable accountant
  • Researching of financial statement amounts/variances and providing of support as requested by the Accounting Manager
  • Credit Card Fee Reconciliations
  • Conduct month-end reconciliations required for the monthly close cycle
  • Able to review accuracy of data and suggest adjustments that are needed
  • Processing Corporate Office Check and ACH payment requests
  • Charging expenses to accounts and cost centers by analyzing invoice/expense reports
  • Verifying vendor accounts by reconciling monthly statements and related transactions
  • 1099 maintenance and annual filing
  • Sorting and distributing incoming mail
  • Obtaining and maintaining required vendor profile information
Qualifications for accounts payable accountant
  • Comprehensive knowledge of all Microsoft Office applications, including Word, Excel, Access and PowerPoint, (Vlookups and Pivot Tables
  • Accounting experience preferred (recent graduate up to two years)
  • Knowledge of Microsoft packages (Advanced Excel skills a plus)
  • Strong written and verbal communication skills, professional interpersonal skills
  • Detail-oriented, extremely organized and thorough in work, with the ability to work well under pressure
  • Team player that is highly motivated
4

Accounts Payable Accountant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts payable accountant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable accountant
  • Ensure that all incorrect and incomplete documentation is returned to departments or vendors for correction and completion
  • Ensure that information being disseminated represents the consensus of the Senior Director of OTPS Operations and the Office of the Corporate Controller
  • Maintain effective communication between peers, Department Heads, Finance Senior Management and Facility representatives
  • Make recommendations regarding improvements for quality and increased efficiency, productivity, and standard work
  • Responsible for full cycle AP, including vendor invoice processing and employee expense reports
  • Ensure accuracy of account and department coding for invoicesï‚·Sort and distribute incoming mail
  • Assist in month end closing and accruals
  • Manage Dolphin system within SAP
  • Manage AP email box
  • Monitor balance of Appropriation Requests
Qualifications for accounts payable accountant
  • Enthusiastic and positive attitude in working with a great team
  • Bachelor's Degree and 2 years of full-time, paid, professional accounting or auditing experience with 1 year of supervisory experience or
  • Extensive knowledge of and experience in a government or other non-profit agency, particularly in a fund accounting environment
  • Japanese language skills is a must - able to converse, read and write in Japanese
  • Possess good problem-solving abilities, a strong sense of internal control and a keen eye for details and process improvements
  • Work closely with internal teams in a global and multi-cultural set-up
5

Accounts Payable Accountant Job Description

Job Description Example
Our company is looking for an accounts payable accountant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable accountant
  • Coordinate with vendors to compare subsidiary record vs
  • Preparing timely and insightful analysis of financial balances and results to determine accuracy and compliance with GAAP and the company's accounting policy
  • Understanding financial systems and data elements
  • Preparing management reporting and analytical tools
  • Preparing or reviewing account reconciliations
  • Monitoring compliance of processes, transactions, and balances with accounting and finance policies
  • Participating in system developments, including testing
  • Implementing specific action plans and processes
  • Research and resolve aging payables
  • Follow-up of invoice approvals and liasing with Managers to clarify any discrepancies
Qualifications for accounts payable accountant
  • Self-motivated and able to work independently, in teams, and cross functionally
  • NetSuite or comparable accounting software experience is a plus
  • Affinity with High Tech / Software Industry is a plus
  • Preferably have a third level degree
  • Good knowledge of MS Office (particularly in Excel),knowledge SAP will be an advantage
  • Associates degree in Accounting, a bachelors degree is highly regarded

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