Manager, Accounts Payable Job Description

Manager, Accounts Payable Job Description

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Manager, accounts payable provides strategic leadership in conjunction with the acquisition of new businesses; facilitates the integration of accounts payable processes and the migration to current accounting systems.

Manager, Accounts Payable Duties & Responsibilities

To write an effective manager, accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included manager, accounts payable job description templates that you can modify and use.

Sample responsibilities for this position include:

Design, document and implement new accounts payable processes
To review regular payment runs (expense, supplier (sterling and currency), partner draw, candidate) and ad hoc requests for correctness prior to final sign off and release
To ensure requests for ad hoc payments are both managed and prioritised effectively without compromising service to the business and that all associated cashbook entries are made in both a timely and accurate manner
To lead monthly balance sheet reconciliation reviews (including Bank, BACS Contra, Creditor reconciliations) to ensure all transactions are correctly accounted for and to manage aged creditors in both P2P and FMS to ensure that any outstanding items are allocated and accounted for, or in the event of non-resolution, kept under active review
To perform monthly reviews to ensure compliance with AP controlled work correct treatment of Vat, controls on manual vouchers and monthly AP audit controls
To proactively seek improvements in line with strategy and objectives with the outsource provider and relevant finance teams in respect of system changes and enhancements ensuring changes to both process and system are adequately documented, trained and communicated
Point of contact for business partners for all matters AP related
To ensure outsource support is provided to business in line with agreed service levels and any checklists are reviewed and actioned in a timely manner and that queries are logged, prioritised and resolved or escalated promptly, with any priority one issues being escalated within Finance and/or the outsourcing provider
Responsible for the reconciliation of travel related transactions through central reconciliation and that the accounting feed into FMS is completed in a timely and accurate manner
To ensure staff and partner expense claims are received, approved and released for payment in line with policy and business service level agreements

Manager, Accounts Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Manager, Accounts Payable

List any licenses or certifications required by the position: CPA, LC, APM, SOX, AP, PMP, PMI, EDI, LEAN, CAPP

Education for Manager, Accounts Payable

Typically a job would require a certain level of education.

Employers hiring for the manager, accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Finance, Business, Education, Business/Administration, Management, Communication, Associates, Leadership, MBA

Skills for Manager, Accounts Payable

Desired skills for manager, accounts payable include:

Accounting concepts
SAP
Processes
Excel
Products
Job-relevant issues
Systems
Accounting principles
Microsoft Excel
Concur

Desired experience for manager, accounts payable includes:

International Accounts Payable experience is preferred
You will have experience of processing and payment of invoices in multiple currencies experience of working in an outsourced Accounts Payable function
To report on exception items referring these items to relevant Finance Leadership Payments
AAT or equivalent/QBE
Proven team leadership experience with ability to motivate and maximise team member performance
Proven Business Planning and Change Management Skills

Manager, Accounts Payable Examples

1

Manager, Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for a manager, accounts payable. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for manager, accounts payable
  • Manage the implementation and roll out of an expense reporting tool to employees and other systems and applications as necessary
  • Make weekly selection for vendor invoices for payment
  • Manage off-cycle check runs and liaise with internal departments on timing and expectations
  • Ensure vendor payments are paid according with agreed upon terms
  • Provide assurance of vendor statement reconciliation and liaise with vendors on payment discrepancies
  • Ensure reconciliation of vendor statements
  • Provide Store GM’s with support on A/P related questions as needed
  • Assist with implementation of other department-wide initiatives
  • Supervise accounts payable specialists on a day to day basis
  • Manage Accounts Payable projects and new initiatives
Qualifications for manager, accounts payable
  • Must have a Bachelor’s degree in Accounting, Finance or a similar discipline
  • Lawson GL and Asset Management experience is a plus
  • Management of Accounts payable team
  • Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
  • Experience with Cash Flows and General Ledger
  • Experience with inventory a must
2

Manager, Accounts Payable Job Description

Job Description Example
Our company is searching for experienced candidates for the position of manager, accounts payable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for manager, accounts payable
  • Act as a liaison between A/P and IT to support the implementation of accounts payable systems
  • Confidence in dealing with non-financial people
  • Manage, lead and develop team
  • Ensure all invoices are paid within terms
  • Review AP aging and collaborate with team to ensure invoices are paid on time
  • Reconciliation of reporting into the general ledger
  • Ensure timely and accurate processing of purchasing documents such as purchase orders and invoices, ensuring compliance with internal controls and SOX
  • Oversee the maintenance of departmental records and the generation and balancing of transaction reports
  • Interact with vendors and Accounting teams to obtain accurate general ledger coding information and to resolve payables-related problems
  • Review monthly and weekly reports required for staff metrics purposes and provide feedback to the team
Qualifications for manager, accounts payable
  • Selects and hires employees for the groups mentioned above
  • 7 years of experience in accounting, finance and/or finance administration
  • Demonstrated leadership ability and/or one year previous supervisory experience
  • Experience working with accounting software, 10 key by touch, typing fluency
  • Previous hands-on Month-end Close experience
  • Some AR projects as involved
3

Manager, Accounts Payable Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of manager, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for manager, accounts payable
  • Review the coding of credit card expenses for 50+ corporate card holders
  • Manage supplier relationships through prompt payment and reconciled account activity
  • Manage the 1099 process annually
  • Assist the Accounting Manager with strategic team decisions
  • Identify, create, and establish ongoing evaluation key AP metrics
  • Build partnerships with vendor community and internal stakeholders in the timely resolution of issues
  • Review, analyze and resolve complex payables issues presented by staff, vendors, and internal customers
  • Prepare various accounting documents, schedules, exhibits and summaries and determines the need for new account structure
  • Responsible for the hiring, development, motivation and performance evaluation of accounts payable staff
  • Process employee expenses on a semi-monthly basis
Qualifications for manager, accounts payable
  • Knowledge, expertise or significant exposure to a major ERP application
  • A minimum of three years’ experience within accounts payable management in a medium/large company
  • At least 5 years' experience in an Accounts Payable supervisory role
  • Prior use of an accounts payable ERP accounting system is essential
  • Able to develop high performing work teams
  • Must have a Bachelor’s degree in Accounting, Finance or a (CAPP) Certified Accounts Payable Professionals
4

Manager, Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for a manager, accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for manager, accounts payable
  • Ensures accurate data movement between A/P systems and files inbound EDI transactions, interfaces and outbound file productions
  • Management of the Accounts Payable team, ensuring accuracy at all time, against set deadlines and KPIs
  • Liaise with business stakeholders
  • Accountable for all internal and external audit reviews
  • Supervise the department staff
  • Work under the direction of the Executive Director of Finance to manage cash and AP days targets
  • Manage the reconciliation of vendor statements
  • Work closely with the Material Management Department on resolving invoice, purchase order and receiving issues
  • Complete internal and external audit requests
  • Audit and approve all T&E reports weekly processed via Payroll
Qualifications for manager, accounts payable
  • 5+ years of Accounts Payable experience or similar process based financial operations
  • 5+ years as a hands-on people manager with the ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments
  • Experience with Oracle Financials and Microsoft Office
  • Demonstrated understanding of Accounts Payable
  • Manage Accounts Payable and Cash Applications globally
  • Maintenance and implementation of paperless environment related to approval workflow, invoice processing and payment automation
5

Manager, Accounts Payable Job Description

Job Description Example
Our innovative and growing company is looking for a manager, accounts payable. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for manager, accounts payable
  • Collaboratively work with cross functional teams to seek and implement changes motivate teams to deliver effective quality management processes and training materials that will sustain high levels of performance and use of best practices
  • Devise systems and implement those procedures to improve efficiency and accuracy of a department or the organization
  • Provide input and ideas to improve processes and functions and to maximize effectiveness
  • Communicate with other departments, branches and vendors regarding A/P position on relevant issues, design/revise tools, processes and procedures to improve efficiency and head special projects, as needed
  • Supervise and develop staff personnel and review staff assignments
  • Provide support to management to ensure timely and accurate monthly close
  • As Accounts Payable liaison to other business units, identify and address issues that affect accounts payable operations and financial reporting
  • Identify and analyze aged invoices and take corrective action to ensure AP aging is within terms
  • Participate in Balance Sheet, Ledger and Reconciliation reviews as appropriate
  • Prepare and review various reports and analyses for purposes of monitoring employee reimbursement activity
Qualifications for manager, accounts payable
  • Ensure the successful creation of vendors
  • Oversee reconciliation of AP and Cash Applications accounts
  • Strategize and outline work plan and steps for M&A due diligence
  • Coordinate and manage all AP-related audit requests
  • Communicate and enforce company policies and procedures as they relate to the procure-to-pay process and travel and entertainment
  • A minimum of 5 to 8 years of accounts payable experience and management experience

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