Accounts Payable Manager Job Description

Accounts Payable Manager Job Description

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Accounts payable manager provides accurate documentation and records management in accordance to company policy and general accounting practices and principles.

Accounts Payable Manager Duties & Responsibilities

To write an effective accounts payable manager job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Periodically evaluate accounts payable policies and procedures and make recommendations for best practices
Maintains accrual account and insures proper accounting procedures are maintained
Initiate and implement best practices and process improvements
Develops and implements policies and procedures systems
Maintain documentation of accounts payable policies and procedures
Approving invoices and requisitions for goods and services, printing, reviewing for appropriate documentation and approval prior to payment, for a high volume of approximately 300-400 invoices per month
Supervising process of batch preparation for payment entry, entering data into financial information tracking system, and generating backup reports after data entry
Managing the weekly check run and approving/preparing manual checks as and when required
Preparing wires and assist in bank reconciliations
Assisting in monthly closings including accruals and monthly reconciliations

Accounts Payable Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Manager

List any licenses or certifications required by the position: CPA, LC, APM, SOX, AP, PMP, PMI, EDI, LEAN, CAPP

Education for Accounts Payable Manager

Typically a job would require a certain level of education.

Employers hiring for the accounts payable manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Finance, Business, Education, Business/Administration, Management, Communication, Associates, Leadership, MBA

Skills for Accounts Payable Manager

Desired skills for accounts payable manager include:

SAP
Word
Excel
Microsoft Excel
Procedures
Outlook
Practices
AP best practices and system integrations
Microsoft Office Suite
Accounting principles

Desired experience for accounts payable manager includes:

Managing and maintaining updated vendor files
Responding to all vendor inquiries and corresponding with various vendor approvers in other offices
Overseeing dedicated staff to review and approve employee T&Es
Proactive and creative with the ability to take ownership of assigned projects
Successful track record in fast paced environment
Ad-hoc duties to support the business

Accounts Payable Manager Examples

1

Accounts Payable Manager Job Description

Job Description Example
Our growing company is hiring for an accounts payable manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable manager
  • Maintain proper internal controls and enforcement of the company’s policies and procedures
  • Ensure adherence to all AP policies and procedures
  • Review and prepare invoices for approval and payment upon completion of the checks and balances
  • Interact with vendors as needed to resolve unusual costing or receipt problems
  • Manage accounting functions including maintenance of general ledger, and accounts payable
  • Coach and train Accounts Payable employees
  • Establish and monitor department KPI of payment lead time, late payments, no PO payments, match exceptions
  • Manages and motivates the AP team to deliver best in class service across a number of area's
  • Manages the AP staff (7-8 total) day to day AP operations
  • Process Company invoices
Qualifications for accounts payable manager
  • Prepares batch check runs, wire transfers, and ACH transactions
  • Review and ensure that supplier statement reconciliations are prepared
  • Analyze supplier aging and resolve old unrecognized balances
  • Responsible for processing a high volume of Accounts Payable invoices
  • Reviewing travel and expense reports
  • Previous Real Estate experience (Commercial or Residential)
2

Accounts Payable Manager Job Description

Job Description Example
Our company is hiring for an accounts payable manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable manager
  • Maintain vendor database to ensure accuracy of information and adherence to internal control procedures
  • Support internal and external auditors during quarterly reviews and the annual audit
  • Assist in government agency audits and tax filing, as needed
  • Participate in additional projects and initiatives assigned by VP, Finance Shared Services
  • Establishes department standards, controls and measures for use by operating management
  • Provides input into the development of departmental budgets and monitors spend for adherence to budget
  • Establishs targets for improvement in cost per invoice processed and invoices processed per paid hour by improving productivity and managing the departmental budget
  • Responsible for maintenance of internal controls applicable to all facets of the Accounts Payable process
  • Track record of process implementation and improvement
  • An ability to develop relationships with internal and external contacts
Qualifications for accounts payable manager
  • Consumer goods industry or similar highly preferred
  • Minimum 7 years within an Accounts Payable department, with a minimum 3 years of managerial duties
  • Related AP management experience from a high volume company
  • Must have experience with Implementation of processes & process improvement
  • Manages AP
  • Provides accounting assistance to project managers and operations staff
3

Accounts Payable Manager Job Description

Job Description Example
Our growing company is looking to fill the role of accounts payable manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable manager
  • Ensure disbursement policies and procedures are followed (controls, documentation, authorization)
  • Establish and report against a set of metrics that measure the efficiency, effectiveness and customer service performance of the AP coordinator group
  • Develop and implement specific and innovative proposals to improve operational effectiveness, control and / or customer service
  • Assist Accounting Management with the monthly close responsibilities such as
  • Manage an Accounts Payable team of four processors
  • Work cross functionally with merchandising and operations to develop efficiencies and AP process improvements
  • Develop and implement a travel and corporate card policy
  • Oversee and assist with day-to-day operations of Accounts Payable, including high volumes of invoicing and 3-way match of inventory receipts (3,000 + per month)
  • Own AP accounts, the AP Aging and the month-end AP close process
  • Ensure all invoices are accurately coded and inputted into the GL, and supported by relevant documents
Qualifications for accounts payable manager
  • Will supervise Staff Accountants, hence accounting background a must
  • A broad knowledge of the procure to pay process
  • Ability to identify process improvements and lead process changes
  • Ability to lead and motivate a large group
  • Experience within Software/Internet Industry preferred
  • Self-motivated and self-managed — able to think independently, creatively, and opportunistically
4

Accounts Payable Manager Job Description

Job Description Example
Our company is looking to fill the role of accounts payable manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable manager
  • Oversee the management of financial data and procedures related to expenses generated by the Company, including processing of invoices, processing travel and entertainment expenses, processing credit card payments, and cutting of checks
  • Analyze AP initiatives for adherence to industry standards and best practices and identify opportunities for process efficiencies and control enhancements
  • Supervise a team of Accounts Payable processors and ensure they are following standard operating procedures
  • Print and obtain signatures on all accounts payable checks
  • File paid and unpaid invoices and statements
  • Assist the Chief Financial Officer and Controller as necessary
  • Complete Sales and Use Tax returns
  • Preparation and execution of appraisals – ongoing review and ability to offer constructive feedback as required
  • Review, support and sign off of work
  • In charge of processing all invoices and employee expenses, and responsible for the full life cycle including query resolution and stakeholder management
Qualifications for accounts payable manager
  • International Accounts Payable (Shared Services) experience is preferred
  • Experience with a large company with high volume of Accounts Payable
  • Bachelor’s Degree required (Accounting/Finance preferred)
  • JDE, AS400, and AP/GL experience a plus
  • Results-oriented, process driven leader with deep accounts payable experience
  • Proven experience building effective relationships and partnering with key stakeholders
5

Accounts Payable Manager Job Description

Job Description Example
Our company is growing rapidly and is hiring for an accounts payable manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable manager
  • Follow up with vendors and internal departments on Accounts Payable issues
  • Review Accounts Payable reports and checks registers on a daily basis
  • Prepare quarterly & year-end expense accrual schedules for Hospital and affiliate companies including top-side
  • Handle the monthly review and follow up of all outstanding (un-cashed) AP checks for Hospital and affiliate companies
  • Oversees and leads a team of 7 employees in various activities including vendor setup, purchase order processing, invoice processing, payment disbursement, 1099 filings, VAT Tax filings, account reconciliations and employee expense reimbursement
  • Selects and hires employees for the tasks mentioned above
  • Providing problem and invoice resolution assistance to vendors and internal company personnel
  • Being proactive and identifying areas in need of improvement and taking action to implement process improvements to increase overall department capacity
  • Coordinating annual preparation and filing of IRS forms 1099 and 1042
  • Reviewing and verifying W-9s for new vendor setup
Qualifications for accounts payable manager
  • Retail, apparel, restaurant, hospitality or consumer products industry experience a plus!
  • Lead the AP team and the Company in change management associated with new processes
  • Work closely with treasury department to monitor weekly cash flow and prioritize payables
  • Supervise the processing of invoices in multiple currencies on a monthly basis
  • Manage corporate credit card program and ensure proper use of corporate credit cards
  • Evaluate and improve key area process flows and system controls

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