Accounts Payable Assistant Job Description

Accounts Payable Assistant Job Description

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Accounts payable assistant provides accounting and clerical support to the SSC Finance Accounting team including but not limited to the following:.

Accounts Payable Assistant Duties & Responsibilities

To write an effective accounts payable assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensuring all sterling and foreign currency payments are sent accurately and on time
Payment runs are processed in line with supplier terms
Ensure financial management system is updated for all payments made
Processing manual payments
Generate and reconcile weekly vendor payment runs and perform specific quality checks
Process weekly and adhoc foreign currency payments
Maintain central listing of Direct Debits and Standing Orders with supporting documentation
Processing of invoices within agreed timeframes onto SunSystems with particular emphasis on inventory related transactions
Ensuring invoices are processed timely so settlement discounts are not lost
Reviewing Aging Reports

Accounts Payable Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Assistant

List any licenses or certifications required by the position: W-9

Education for Accounts Payable Assistant

Typically a job would require a certain level of education.

Employers hiring for the accounts payable assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Education, Business, Associates, Business/Administration, Technical, General Education, Computer, Graduate

Skills for Accounts Payable Assistant

Desired skills for accounts payable assistant include:

But not essential
Accounting and finance
Ariba
Accounting principles
GAAP and FAR
Sarbanes Oxley
Deltek’s CostPoint 7.1
Desirable
ERP
SAP

Desired experience for accounts payable assistant includes:

Managing relationships internally and externally for the accounts that you look after
Liaise with inventory and retail department finance divisions of suppliers
Ad Hoc reports and duties
Review supplier statement reconciliations and any debit balances on creditor accounts every two weeks
Ensure any reconciling items or issues identified are resolved
Review operational reconciliations including cash & bank accounts, trade creditors and other balance sheet accounts as required

Accounts Payable Assistant Examples

1

Accounts Payable Assistant Job Description

Job Description Example
Our company is hiring for an accounts payable assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable assistant
  • Manage the team’s relationship with the Credit Control department to ensure all payments from/refunds to customers are allocated correctly
  • Review payment run system files and associated approval request emails from the team prior to senior management
  • Matching invoices, and purchase orders
  • Managing customers both externally and internally
  • Monthly suplier statement reconciliations
  • Processing of invoices onto the system
  • Support the Accounts Payable Analyst
  • Enter data into PeopleSoft
  • Assist with uploading of classified documents and records for investors
  • Participate in meetings with Vice Presidents and Partners to address investors’ needs
Qualifications for accounts payable assistant
  • First point of contact for business/vendor queries
  • Creating purchase orders on behalf of the business
  • Preparation and posting of month end AP accruals
  • Setting up payments in Barclays for our subsidiary companies
  • Production transfer payments
  • Reconciling production development floats
2

Accounts Payable Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of accounts payable assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable assistant
  • Batch checks with appropriate support
  • Manage Daily Cash for some clients
  • Complete general administrative work
  • Prepare Binders for clients
  • Enter invoices into the system
  • Cut checks into the system
  • Respond to internal and external inquiries regarding invoice payment status and employee expense reports
  • Ensure all discounts are taken and no late payments are made
  • Reconcile Prepayments and Accruals
  • Ensure company service levels to deal with supplier and employee queries are met (currently 24 hours)
Qualifications for accounts payable assistant
  • 3+ years of Accounting or solid Accounts Payable experience
  • The ability to work on own initiative and part of a team
  • Oversee the Purchase Order system (iPOS)
  • Contribute with month end duties
  • Produce ad hoc duties
  • Review expense reports for propriety of approval signature and coding and ensure appropriate backup and documentation for each item charged
3

Accounts Payable Assistant Job Description

Job Description Example
Our company is looking to fill the role of accounts payable assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable assistant
  • Assist management with ad hoc projects as necessary for the Finance organization
  • Processing bulk invoices
  • Maintaining and reconciling purchase and sales ledger accounts
  • Daily maintenance of accounts systems
  • Other ad-hoc administrative and finance duties when required
  • Posting of purchase invoices to Sage Line 50
  • Reconciliation of utility bills to meter readings
  • Ad-Hoc assistance to the finance team as required
  • Organizing checks with appropriate support
  • Saving down the checks with support
Qualifications for accounts payable assistant
  • Multi-brand knowledge an advantage
  • Travel and expense reimbursement experience
  • Experience analyzing accounts payable data
  • Must have strong analytical skills and excellent communication, organizational and interpersonal skills
  • Ability to work independently and meet deadlines with accuracy
  • A year of experience in an Accounts Payable or Accounts Assistant role
4

Accounts Payable Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of accounts payable assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable assistant
  • Cutting checks system
  • Booking activity
  • Daily Cash
  • Ensure all invoices have appropriate approval
  • Reporting to all internal business units, responsible for liasing with teams in matters regarding Pos, invoicing and payments
  • Reporting to external suppliers as the main point of contact for payments, ensuring payments made in line with credit terms and internal policies
  • Ensuring the accurate and timely processing of all supplier payments and payment requisitions for the group in accordance with agreed procedures and payment terms
  • Ensure accurate and timely processing of all group purchase invoices in accordance with company procedures and creditors payment terms
  • Preparing Group payment lists for approval to each division in accordance with agreed policies and procedures
  • Performing the necessary control checks to ensure a supplier is not paid twice , the correct authorisation is on payment lists and payment requisitions and corresponding backup is attached before presenting for signature /EFT
Qualifications for accounts payable assistant
  • Have a minimum of two years' experience of accounts payable in a multinational environment
  • Work under pressure and to deadlines
  • Basic intermediate of Excel and Office Outlook
  • Full Bank reconciliation to the accounts system within 3 working days from month end for all bank accounts within remit to be presented for review, reporting any unusual items that arise
  • Communicating system cut off date for invoice processing and supplier payments to all business units to ensure all suppliers are paid on time
  • Full creditor reconciliations for all creditors within remit to be presented for review within 5 working days from month end
5

Accounts Payable Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable assistant
  • Any items that may appear on the internal audit test results within area of responsibility to be investigated and explained in timely manner
  • Accuracy of processing
  • Trouble shoot systems issues to include
  • Have an in-depth understanding of day-to-day business processes existing systems customisations and local requirements
  • Collaborate with the local finance team on system upgrades
  • Processing high volume of vendor invoices and issuing payments on a regular basis
  • Accurately coding expenses to client disbursements or office expenses based on its purpose
  • Liaising with vendors and staff when additional information or approval is required, in accordance with firm policy
  • Providing clients and auditors with supporting documents when requested
  • Reviewing and reconciling vendors statements and following up with recurring vendors to ensure invoices are identified and paid in a timely manner
Qualifications for accounts payable assistant
  • Will have experience in multicurrency and using online banking systems
  • Will preferably hold either a third level degree or accounting technician qualification
  • Minimum twelve months accounts processing experience
  • Demonstrable commitment to providing a first class service to colleagues within the finance department
  • Preparing checks or wire transfers and obtaining the necessary signatures and/or approvals
  • Filing paid invoices in an organized and routine manner

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