Payable Coordinator Job Description

Payable Coordinator Job Description

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Payable coordinator provides support with Microsoft programs such as Excel, publisher, etc.

Payable Coordinator Duties & Responsibilities

To write an effective payable coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included payable coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Process all Void checks in Oracle Accounts Payable
Perform canning/imaging of Accounts Payable invoices/documents
Process these payments through various Accounts Payable software
Perform scanning/imaging of Accounts Payable invoices/documents
Key invoices and T&E's into PeopleSoft or Oracle Financial systems
Assist the Accounts Payable Department with various duties
Keep meaningful notes of all actions taken and make the Accounts Payable Manager aware of any problems and/or potential problems
Processing large volume of accounts payable, including processing credit card statements and preparing vendor checks for mailing
Management of AMEX Procurement cards and coordinating with various departments for timely submission of reports in Concur
Meeting accounts payable deadlines

Payable Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payable Coordinator

List any licenses or certifications required by the position: WCB, W9

Education for Payable Coordinator

Typically a job would require a certain level of education.

Employers hiring for the payable coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Associates, Finance, Business, Education, Business/Administration, General Education, Management, Graduate, Technical

Skills for Payable Coordinator

Desired skills for payable coordinator include:

Excel
SAP
Performance of basic- to intermediate-level commands in Microsoft Excel
Outlook
Accounts payable
Oracle
Accounting principles
Concur
Microsoft Excel
Microsoft Office software

Desired experience for payable coordinator includes:

2- 3 years general AP experience
Strong working knowledge of computer systems and applications
Matching up documentation
Cleaning up the vendor master
Ensuring 1099s are issued correctly
Auditing vendor master file and updating/correcting as necessary

Payable Coordinator Examples

1

Payable Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of payable coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payable coordinator
  • Assist vendors and employees by answering questions about Accounts Payable issues
  • Checking all invoices prior to being sent to Oracle
  • Quality check of all invoices prior to being sent to Oracle
  • Creating quantitative reports in response to various Accounts Payable issues resulting in the timely payments to vendors and/or collection of outstanding credits
  • Working closely with Accounts Payable team members to ensure invoice payments execute on a timely basis by assisting in the weekly check run process, vendor accounts reviewed for aged payables, and exceptions cleared in an effort not to affect timely payments to vendors
  • Associate weekly accounts payable checks with invoices and prepare for filing
  • Maintain accounts payable reports and spreadsheets as necessary
  • Act as liaison between corporate accounts payable and center staff
  • Print accounts payable checks, as needed for back up
  • Correcting allocations of telecom invoice charges and submissions of documentation to Accounts Payable for payment
Qualifications for payable coordinator
  • Assist in monthly closings including accruals and monthly reconciliations
  • Manage the weekly check run and prepare manual checks as and when required
  • Maintain all accounts payables reports, spreadsheets and corporate accounts payables files
  • Maintain employee census
  • Perform clerical tasks such as filing, scanning, coping, and any ad-hoc projects that arise
  • Act as backup to dedicated staff to review and approve employee T&Es
2

Payable Coordinator Job Description

Job Description Example
Our company is looking for a payable coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payable coordinator
  • Manage and maintain updated vendor files
  • Respond to all vendor inquiries, and correspond with various vendor approvers in other offices
  • Performs clerical tasks such as filing, scanning, coping, and any ad-hoc projects that arise
  • Provide Journal Entries
  • Work with Accruals
  • Handle Fixed Assets
  • Code invoices to the proper General Ledger Coding
  • Handle collection/invoice reconciliation calls/emails from vendors and from internal personnel
  • Create Check runs
  • Run reports for general accounting
Qualifications for payable coordinator
  • Insert data key information into JDA
  • Complete Monthly Accruals
  • Oversee weekly Cash Requirements
  • File UPS and American Express Payments
  • Complete Monthly Closing Reports
  • Work with vendors to create better processes
3

Payable Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payable coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payable coordinator
  • Obtain production department approval when necessary
  • Manage and pay all rents, utilities and phone bills, input vendor invoices into Quickbooks accounting system, and administer and mail check run for vendor payments
  • Handle and pay all company freight bills
  • Process purchase orders in Quickbooks accounting system
  • Address vendor inquiries and resolve invoicing discrepancies
  • Filing of open and paid invoices and support documents
  • Complete other duties as assigned by the Accounting Supervisor
  • Process daily AP reports
  • Complete AP reports
  • Submit bank recommendations and deposits
Qualifications for payable coordinator
  • Complete general administrative tasks as assigned
  • Reconciliation of invoices to subcontracts/purchase orders and general ledger
  • Monitoring compliance issues, including joint check agreements, insurance requirements and certified payrolls
  • Preparation of lien waivers
  • Assisting in some account receivable postings, bank reconciliations, property management accounting and shared receptionist functions
  • Respond to inquiries from vendors, accounting and finance staff and production management in a timely fashion
4

Payable Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of payable coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payable coordinator
  • Independently investigate and resolve Accounts Payable issues
  • Analyze collected and outstanding invoices and prepare monthly Accounts Payable reports to present to Management
  • Enter data in to the general ledger and maintain Accounts Payable ledger
  • Oversee Moscow American Express accounts
  • Submit refund requests from Collections Department
  • Submit payments for Electronic billing
  • Escalate appropriate issues to the Manager
  • Ensure all Month end tasks & processing are completed as required
  • Enter invoice into accounting system after verifying the correct amount
  • Forward received invoices to appropriate managers for coding and approvals
Qualifications for payable coordinator
  • Set up new vendors and maintain existing vendors
  • Ensure timely payments of vendor invoices
  • Follow up directly with customers and vendors to reconcile invoice discrepancies
  • Process corporate credit cards expenses
  • Proactively reach out to internal customers to ensure that Polar staff understands the AP process and their role in the AP process
  • Identify opportunities to streamline and improve AP processes
5

Payable Coordinator Job Description

Job Description Example
Our growing company is looking for a payable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payable coordinator
  • Handling (sometimes nasty) collection/invoice reconciliation calls/emails from vendors and from internal personnel
  • Creating check runs
  • Creating wire request forms
  • Running reports for general accounting
  • Data entry for key information into JDA, JDE and Real World
  • Putting RTV's (return to vendor) shipping costs onto sub ledger
  • Assisting with what inventory vendor to pay on a weekly basis
  • Investigating and reconciling invoice discrepancies, price discrepancies, shortages, overages and discrepancies on payment terms with the buyers
  • Investigating and reconciling report discrepancies with Accounting
  • Manage the weekly check run and approve/prepare manual checks when required
Qualifications for payable coordinator
  • Experience processing a very high volume of invoices
  • A bachelor degree a big plus
  • Oversee dedicated staff to review and approve employee T&Es
  • Resolving any on system hold due to quantity and/or price
  • Working closely with vendors/suppliers and internal customers to resolve various invoicing issues
  • Reconciling and/or analyzing vendor accounts/statements

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