Account Payable Clerk Job Description

Account Payable Clerk Job Description

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Account payable clerk provides customer service, basic accounting concepts, understanding of loans and credit, problem solving, Microsoft Office suite as well as the ability to learn new software packages.

Account Payable Clerk Duties & Responsibilities

To write an effective account payable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included account payable clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files
Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies
Maintains accurate record of all W-9 information and ensures all W-9 information is in place prior to issuing payment
Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills
Prepares and manages weekly check run
Reports any unresolved disputes with physicians or vendors to management for resolution
Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements
Ensures the confidentiality and security of all financial files
Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying
Review and submit payable detail in accounting system, ensuring overhead expenses are

Account Payable Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Account Payable Clerk

Typically a job would require a certain level of education.

Employers hiring for the account payable clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Accounting, Finance, Education, Associates, Business, Technical, Business/Administration, Science, General Education, Accountancy

Skills for Account Payable Clerk

Desired skills for account payable clerk include:

Excel
Internet
Microsoft Excel
Microsoft Word
Multiple software programs
Outlook
SAP
Ability to operate computer equipment and Microsoft Office Suite software
Accepted accounting principles
Accounting packages and P2P

Desired experience for account payable clerk includes:

You are compliance minded
Prepare worksheets
2+ years detail oriented work experience in accounts payable preferred
Must be able to handle high volume of paper work efficiently
Balances/reconciles accounts
May process money (sort, count and wrap)

Account Payable Clerk Examples

1

Account Payable Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of account payable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for account payable clerk
  • Record receipts in SAP
  • Additional duties as requested by or for Accounting Manager and/or CFO
  • Assist with other accounts payable clerical duties as needed
  • Interact with site managers and vendors in-person and on the telephone
  • Research problems and provide consistent follow-up
  • Working with account support representatives to address customer billing issues (credit memos, account balance issues, etc)
  • Managing company cards – Order new cards, monitor individual and company credit limits
  • Preparing month-end journal entry based on credit card statement
  • Recording check receipts and deposit at the bank
  • Recording month-end accrual entries to account for checks written from the “licensing” checkbooks
Qualifications for account payable clerk
  • Minimum of 1 year account payable working experience
  • 2+ years of related Account Payable experience
  • Experience using accounting and financial management software
  • Selects invoices for payment based on office policy
  • Codes invoices to correct cost centers by analyzing invoice/expense reports
  • Pays vendors by monitoring discount opportunities
2

Account Payable Clerk Job Description

Job Description Example
Our company is hiring for an account payable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for account payable clerk
  • Maintaining all accounts payable reports, spreadsheets and corporate accounts payable files
  • Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for
  • Maintain a filing system in accordance to internal and local document retention policies
  • Handling AP/AR accounts
  • Developing and and managing financial reports and accounting statements
  • Analyzing data, processes and procedures currently in place, and organizing within systems already in place
  • Contribute to maintain good relationships with suppliers (Shipping lines, Agents, Hauliers, etc)
  • Understand the department process flow, and look for best practices to improve operational efficiency and productivity
  • Use Exp.o accounting to ensure accurate passing of Ocean Import vendor invoices
  • Use EI systems to manage accounting exceptions – Under / Over protection of costs
Qualifications for account payable clerk
  • Minimum education of MBO-level 3
  • Knowledge of general ledger accounts
  • Bachelor degree or higher in accounting, finance or related
  • High School Diploma or higher degree required
  • Minimum 4 years in accounts payable or related accounting functions required
  • Ability to read, write, and speak fluently in English language required
3

Account Payable Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an account payable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for account payable clerk
  • Preferred experience with Microsoft Office Teams and Outlook specificall
  • Assist with resolving accounting issues highlighted by daily reports (INB, BNP, Buckets, and queries)
  • Use Vendor Statements to ensure all invoices have been received & passed and ensure good communication with EI Accounts team
  • Monitor LHR-Purchase invoices mailbox
  • AJAX Report – LHR Branch (all depts)
  • AP issue resolution/customer service for assigned communities
  • Verify, reconcile, and enter invoices into system
  • Verify vendor statements to accounting system
  • Assist accounting department with various clerical duties as needed
  • Assign GL coding to invoices
Qualifications for account payable clerk
  • Self-motivated, professional, ability to multitask, and work well under pressure
  • 2+ years Accounting and payroll experience preferred
  • Knowledge of basic account concepts, practices, and procedures
  • High school diploma required, Associate or Bachelor's Degree in account preferred
  • 2 years minimum experience in accounting or related field in finance
  • MUST HAVE experience with Great Plains software system
4

Account Payable Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of account payable clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for account payable clerk
  • Scan and attach invoices in Oracle
  • Maintain Open Payables
  • Contact vendors for W-9 and ACH information
  • Void checks as necessary
  • Assist in the annual 1099 form preparation
  • Assist manger with Sarbanes-Oxley testing and maintenance
  • Performs job duties with high degree of accuracy and attention to detail
  • Other duties as requested and/or determined
  • Perform all aspects of the AP/AR functions by invoice processing in ERP
  • Customer and Vendor Relations, and other related matters
Qualifications for account payable clerk
  • Critical thinking skills and common sense, a must
  • Minimum of 1 year account payable work experience
  • Ability to multi-task and effectively prioritize a demanding workload
  • Effective interpersonal and written and verbal communication skills English and Dutch
  • Match invoices, delivery slips to purchase order comparing prices, quantities ordered, received and billed
  • Prepare manual and weekly checks, get appropriate signatures, and file all back-up
5

Account Payable Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of account payable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for account payable clerk
  • Provides accounting assistance to managers and operations staff
  • Reconcile monthly vendor statements to ensure that all invoices are processed timely
  • Research and resolve any outstanding balances on vendor accounts
  • Perform collection communications to ensure customer invoices are paid timely
  • Communicate effectively, both verbally and in written form, with department co-workers and internal customers
  • Work with vendors to obtain more favorable credit terms
  • Preparing of monthly Accruals accurately for expenses for invoice not received
  • To process 3rd party supplier invoices by scanning through to Inspyrus, acquiring invoice, coding and proceeding invoice to approval workflow
  • To support teams with processing employee expense claims in concur
  • Carry out the entry and proceed with the payment of all expense reports
Qualifications for account payable clerk
  • Strong technology and computer skills required
  • Create month end statements and correctly match invoices to statement details
  • Answer telephones and record messages accurately
  • Ability to operate fax, scanner, copier, telephone, adding machine, calculator
  • Minimum 1 year experience with MS Office Products
  • Experience multi-tasking in a fast paced, detail-oriented environment

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