Scanning Clerk Job Description

Scanning Clerk Job Description

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Scanning clerk provides inventory and management support for Government equipment, property, and office supplies; prepare and submit supply orders; and support other procurement and distribution efforts regarding office equipment and supplies.

Scanning Clerk Duties & Responsibilities

To write an effective scanning clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included scanning clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Research Asset IDs in Maximo and PMTS/STORMS asset management system for purpose of indexing records
Research Asset IDs in Maximo and PMTS asset management system for purpose of indexing records
Manage queue in Maximo
Troubleshoot minor problems with scanners used in Distribution Planning
Prepare invoices for scanning (opening mail, sorting by profile and organizing invoices)
Create batches of invoices to be scanned based on a number of criteria (profile, language, type)
Check and enter invoices using the imaging tool and transfer them to SAP
Maintain supplier master data (creating suppliers, editing master data and assigning suppliers to the Accounts Payable Clerk, Accounting)
Resolve problems related to the maintenance of supplier master data
Enter supplementary data related to invoices transferred to SAP (company code number, supplier number and accounting clerk number), , blank fields

Scanning Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Scanning Clerk

List any licenses or certifications required by the position: WIC

Education for Scanning Clerk

Typically a job would require a certain level of education.

Employers hiring for the scanning clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, General Education, Accounting, Department of Education, Associates, Business/Management, Finance, Finance/Accounting, Business Education, Health

Skills for Scanning Clerk

Desired skills for scanning clerk include:

Minimum Internal Control Standards
Office equipment
Microsoft Office tools
Maximo
Microsoft Office products
PMTS
Scanners
Scanning/photographic equipment
Storms and Document Tracker/iViewer
AWD

Desired experience for scanning clerk includes:

Replace work colleagues during their absence
Collaborate with the internal and external clients of the Accounts Payable service
Carry out all other related tasks in connection with invoice processing and supplier files
Manages and indexes the batches
Distributes the batches to the appropriate departments when complete
Complete PODS are priority and is indexed every hour throughout the day

Scanning Clerk Examples

1

Scanning Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of scanning clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for scanning clerk
  • Scanning of incoming paper invoices
  • Validation of scanned invoices
  • Archiving of invoice batches
  • Preparing and sending rejection letters to suppliers
  • Documents administration (sorting, scanning, archiving)
  • Responsible for scanning all As-laids, Field Notes, Service Sketches, Construction Job Cards/Street Service Tickets for uploading to iViewer
  • Responsible for Document Tracker mailbox, completing corrections, deletions and updates to iViewer as directed by company crews, EA’s and locate service providers
  • Responsible for administration of Failed report and exception mailbox, for purpose of re-uploading to iViewer
  • Update and correct company paper records
  • Responsible for working Reports listings from iViewer and Document Tracker
Qualifications for scanning clerk
  • File all As-laids, Field Notes, Service Sketches and Construction Job Cards/Street Service Tickets
  • Maintain GABBS room, ensuring the organization and accuracy of all filed records
  • Identify issues and problems with Bulk Uploader, iViewer and Document Tracker, creating Change/Helpdesk tickets
  • Write and execute test scripts for Document Tracker and iViewer
  • Complete special one time requests as directed by Supervisors or Managers of Distribution Planning
  • Assist with transfer of scanned as-laids files for processing by Admin clerk for the municipalities
2

Scanning Clerk Job Description

Job Description Example
Our company is looking to fill the role of scanning clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for scanning clerk
  • Prepping employee record documents for scanning
  • Scanning documents to employee records
  • Completing verification process to ensure accuracy of document scanning
  • Providing support for corporate front receptionist desk and switchboard
  • Providing other clerical assistance as needed or requested
  • Maintain GABS room, ensuring the organization and accuracy of all filed records
  • Fill in at multiple accounts for employees who are out on scheduled and unscheduled absences
  • Prepare file packets for entry into optical imaging system by removing staples, paper clips, duplicate
  • Main duties will include filing and scanning files/work orders into Client’s database
  • Associate will pay great attention to detail, and possess efficiency/accuracy in their work
Qualifications for scanning clerk
  • Collaboration with other team members in the Novitex Print Center
  • 1+ year of experience working in an office setting or as a restaurant server
  • Minimum of 6 months copy and scanning experience
  • Willingness to travel to multiple sites in Metro Detroit, Ann Arbor, Lansing and Grand Rapids - this is required
  • Have a stable work history
  • Performing other office related duties as needed
3

Scanning Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for a scanning clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for scanning clerk
  • Maintains accurate documentation of invoices for processing and storage
  • Excellent reading and writing skills and good verbal communication skills
  • Operate network high speed production scanner
  • Perform document scanning and imaging tasks
  • Utilize different research tools to located and validate client information
  • Proactively determine assistance needs of employees
  • Problem solving orientation towards meeting customer needs
  • Honors confidentiality
  • Prepare stock cards for all new and used vehicles
  • Receive and process all paperwork from the F&I departments
Qualifications for scanning clerk
  • Proven experience to read and understand Distribution Records
  • Maintain accuracy of required reports and metric logs
  • Big Spring, TX 2 vacancies
  • Strong keyboarding and windows environment PC skills required (Word, Excel and PowerPoint preferred)
  • Associate Degree or at least 2 years undergraduate studies
  • Critical thinking skills with ability to quickly capture new process
4

Scanning Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of scanning clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for scanning clerk
  • Submits all extended warranty contracts
  • Ensures all the proper registration paperwork is sent out to be registered within a 24 hour period (including cutting checks if necessary)
  • Prepare all trade-in information
  • Handle paperwork for all wholesale and swap deals
  • Maintaining the used car book (RMV)
  • Follow up on all payoffs to ensure a quick return of title
  • Scanning car sale information for 16 stores
  • Deposit checks through RDS
  • Scanning invoices into system database - high volume
  • Filing old invoices
Qualifications for scanning clerk
  • Ability to engage clients and decision makers
  • Availability to work flexible schedule to meet changing business needs
  • Strong attention to detail, accuracy and follow through skills
  • Able to work independently with some direction
  • Applicants must hold a high school diploma or its equivalent
  • Practical knowledge of Microsoft Word
5

Scanning Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of scanning clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for scanning clerk
  • Ensure the accuracy and timeliness of scanned documents
  • Enter all scanned information into the system for processing
  • Ensure that all scanned documents are indexed correctly
  • Request additional information as required by policy
  • Achieve the established production standards
  • Achieve the established accuracy standards
  • Prioritize and organize the work flow
  • Answer overflow calls
  • Ensure all scanning is completed in a timely and accurate manner and in accordance with the scanning protocols
  • Identify and recommend any improvements to the scanning process
Qualifications for scanning clerk
  • University degree or students of final year
  • Report generation experience desired
  • Proven knowledge of Numeric 6,000 - 8,000 KPH
  • Well-founded grasp of Alpha 8,001 - 10,000 kph
  • Quality experience with MS Outlook
  • Deep understanding of collating

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