Administrative Clerk Job Description

Administrative Clerk Job Description

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191 votes for Administrative Clerk
Administrative clerk provides inputs to the Programme Office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);.

Administrative Clerk Duties & Responsibilities

To write an effective administrative clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Verifying check
Entering checks onto a cash transmittal
Making copies when needed
Reading names from the Real State Commission list, alphabetizing, and filing
Quality Check scanned batches
Batching and Scanning invoices and check requests into imaging system
Logging Retuned and Refund Checks using Excel
Mail delivery and pick up
Boxing completed batches and preparing paperwork for Iron Mountain pickup
Assist AP when needed with indexing in imaging system

Administrative Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Clerk

List any licenses or certifications required by the position: CPR, CAA

Education for Administrative Clerk

Typically a job would require a certain level of education.

Employers hiring for the administrative clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Associates, Education, Computer, English, Math, General Education, Business, Technical, Accounting, Management

Skills for Administrative Clerk

Desired skills for administrative clerk include:

Alphabetic and numeric filing
Of basic arithmetic
Of office work procedures and practices
General office procedures
Methods and equipment
Business procedures
Company processes and procedures
MS Office and other related software skills
Office protocol and has a firm understanding of the organization
Programs and procedures related to the work of the office

Desired experience for administrative clerk includes:

Acquiring and maintaining a good knowledge of all accounting functions and a thorough knowledge of the operating systems in the accounting functions
Reconciling all assigned accounting systems on a daily basis
Coordinates room scheduling, meeting preparations (making copies, ), ordering catering and making travel arrangements
Orders new equipment and supplies
Assists in the on-boarding process for new-hires or transferring employees
To provide support to all Finance section whenever needed

Administrative Clerk Examples

1

Administrative Clerk Job Description

Job Description Example
Our company is looking for an administrative clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative clerk
  • Respond to telephone calls, take messages and forward callers to appropriate staff members
  • Provide back-up assistance to other staff members, meet/greet visitors, and direct them to the appropriate person/department
  • Assist the Branch Director in updating reference manuals to ensure compliance with regulatory agencies and internal policies/procedures/standards
  • Participate in performance improvement activities, and encourage participation by other employees
  • Assist Branch Director in implementing/maintaining operational processes to ensure compliance to company policies, legal requirements and regulatory mandates
  • File, fax, and scan medical documents to appropriate departments
  • Answer the main line into the Division office and direct calls as appropriate
  • Manage daily operations of all centralized mailroom and delivery functions, including courier services and shipping/receiving
  • Greet and direct visitors in coordination with the Security Officer
  • Relieve Security Officer during lunch hours
Qualifications for administrative clerk
  • Front Desk/Administrated
  • Must be physically located in the downtown Denver office
  • Periodically stay later to greet dinner meeting attendees
  • Consistently maintain conference room calendars, utilizing Outlook
  • Review and distribute mail to appropriate parties
  • Work with Facility Safety Officer
2

Administrative Clerk Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative clerk
  • Maintain an adequate supply of all routine office supplies
  • Provide assistance and coverage to administrative team
  • Provide administrative support to the onboarding process
  • Set up new learners in the Learning Management System (LMS)
  • Provide instruction to new hires who are logging into the LMS system for the first time
  • Guide new hires through completing the required online safety training classes
  • Answer employee questions regarding the required training
  • Maintain data within the three databases utilized by the department
  • Performs varied clerical duties requiring knowledge of general department/division and organizational practices and procedures
  • Maintains records and checks data for control purposes
Qualifications for administrative clerk
  • Understand the organizational and political structure of the organization
  • Experienced with database systems
  • Compiles and distributes standard reports which may be technical in nature from a variety of sources within and outside of department
  • Assists in answering telephones
  • May assist in meeting room set up as requested by customers in locations where this service is requested
  • Experience in a similar manufacturing role
3

Administrative Clerk Job Description

Job Description Example
Our growing company is looking for an administrative clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative clerk
  • Type, edit, and proofread various department documents
  • Coordinate and manage workload required to complete organization & departmental projects
  • Processing digital order for brochures, booklets, letter mailings
  • Filing/verification of patient cases
  • Patient folder preparation
  • Cytogenetics slide washing and filing
  • Dishwashing laboratory glassware
  • Laboratory equipment cleaning
  • Cytogenetics slide archiving
  • Bulk photocopying
Qualifications for administrative clerk
  • File documents in accordance with defined procedures for on-site storage long-term archiving
  • Able to work efficiently as a part of a team independently
  • Less than one year of experience is required, however, one to three years of experience is preferred
  • Cytogenetics cell pellet archiving
  • Prepare acknowledgement letters
  • Must have experience in Microsoft Office (Word, Power Point, Excel)
4

Administrative Clerk Job Description

Job Description Example
Our growing company is looking for an administrative clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative clerk
  • Manage printer supplies for the floor
  • Coordinate lunches as needed
  • Maintain conference room supplies schedule when needed
  • Manage GPS Telematics program
  • Negotiates and communicates with Element regarding claim adjustments
  • Monitors Element accident claims for vehicle damage, liability issues and personal injury
  • Administers safety modules
  • Manages changes in the Alert Driving program
  • Ability to interact with clients and employees in a confidential and discreet manner
  • Detail oriented and well organized with the ability to work independently with minimal supervision
Qualifications for administrative clerk
  • Must be able to bend, lift, reach, stand, and walk 50% of the shift
  • Must be able to lift and carry up to 50 lbs 25% of the shift
  • Must also be able to operate mobile equipment 25% of the shift
  • Will occasionally need to climb onto an elevated platform to maintain equipment located at a height of 64 inches
  • Minimum of 1-2 years of experience in data entry or customer service
  • Excellent written and verbal communication skills with the ability to interact well at all levels
5

Administrative Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrative clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative clerk
  • Greet applicants
  • Directing calls to appropriate staff members
  • Processing and stamping mail
  • Monitor postage machine
  • Other duties to be assigned by management
  • Provide adminstrative support overlap to the onboarding process
  • Hazardous waste manifest scans and database upload
  • EHS management system variou audits
  • Or occasional periods of standing or walking
  • Receives, and reviews incoming correspondence, reports, directives and other material
Qualifications for administrative clerk
  • This individual must have significant experience with personal computers and have intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Access - Attention to detail and data accuracy are essential
  • The successful candidate needs to be willing to work in a fast-paced office environment where he/she will function as an integral member of a team
  • Demonstrated telephone communication skills
  • Two or more years related experience preferred working in a health care environment
  • Knowledge of basic computer functions preferred
  • Must be able to work at various Regional Offices locations

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