HR Administrative Job Description

HR Administrative Job Description

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HR administrative provides guidance and creative solutions on total reward issues including the setting appropriate pay levels, base pay, benefits, annual incentive pay and long term incentive compensation.

HR Administrative Duties & Responsibilities

To write an effective HR administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included HR administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Ability to partner and provide counsel for management and staff on employee relations issues, interpretation of company policies, procedures and guidelines, performance management, training and development
Responsible for the coordination of department invoice payments, reviews GL with department leads for appropriate allocation of expenses and departmental credit card purchase reimbursement
Responsible for handling a variety of HR related administrative tasks/projects including file systems, preparation of presentations, ordering office supplies, processing outgoing shipments, and creating adhoc reports
Prepares, coordinates and distributes various HR/LP or Office Services communications when needed
Works with onboarding team to ensure smooth onboarding of new associates
Provides campus tours when needed
Responsible for coordinating travel arrangements and group meetings for HR/LP or Campus Operations management team when needed
Assist is organization of corporate training initiates - scheduling and tracking the training dates for training
Answers telephones and/or return phone calls
Receive and respond to letters, e-mails, memos, and other correspondence on own initiative with limited direction from executives

HR Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Administrative

List any licenses or certifications required by the position: PHR, CPI, CPR, HR, AGC, A1, ID, SPHR, I9

Education for HR Administrative

Typically a job would require a certain level of education.

Employers hiring for the HR administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Management, Communication, Human Resources Management, Administrative Assistant, Science

Skills for HR Administrative

Desired skills for HR administrative include:

Federal and state employment laws
MS Office
Procedures
Human Resources practices and legislation
Job groups
Local pay practices
Pay levels
Benefits
Benefits for hourly and salaried employees
Excel

Desired experience for HR administrative includes:

Ability to successfully perform and complete tasks in a high-performing, fast-paced environment
Superior organization skills including project management, time management and an ability to multi-task
Experience interacting with senior management and external clients is preferred
Self-starter with an ability to work independently and with minimal guidance
Hiring preference is given to those with solid clerical experience and
Applicant must be currently enrolled in the Human Resources Management Program at Central Carolina Community College for the Fall Semester

HR Administrative Examples

1

HR Administrative Job Description

Job Description Example
Our growing company is looking to fill the role of HR administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR administrative
  • Manage agreements and contracts with outside consultants and contracts
  • Provide administrative support to the department as required
  • Establish and maintain complete and accurate filing systems as needed
  • Create and distribute correspondence (memos, letters, presentations)
  • Arrange travel accommodations
  • Answer telephone calls and take messages
  • Copy and fax as needed
  • Prepare express mail as needed
  • Other administrative/ secretarial duties as required
  • Provide high-level administrative support for the JHU / JHH, DOM Sr
Qualifications for HR administrative
  • Prior experience in corporate administrative support
  • Prior experience in supporting executive level management
  • Experience in handling confidential information in a professional manner
  • Experience working in and HR department is preferred
  • Strong administrative/organizational and multi-tasking skills, executes deliverables and meets deadlines
  • Detail oriented, demonstrates accuracy and thoroughness in their work
2

HR Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR administrative
  • Serve as liaison to other sub functions and segments within the organization, as needed
  • Prepare, compose and/or edit documents & presentations
  • Coordinate meetings and logistics
  • Maintain papers and documents (hard and soft copies) as appropriate
  • Perform special HR project and initiatives as assigned
  • Completes operational requirements by scheduling and assigning temporary employees
  • Achieves financial objectives by being informed in the annual budget process
  • Supports HR Business partner in the administration of general labor matters for Mexico region
  • Supports HR Business partner in the administration of labor secretary inspections, review proper documentation is filed according to requirements from labor secretary in stations operating in Mexico
  • Supports HR Business Partner in recurrent training on labor secretary requirements to support staff and management workgroups in the country
Qualifications for HR administrative
  • Must have graduated with a degree in 2015
  • Excellent detail orientation needed
  • Previous EA experience an asset, but not required
  • Working knowledge of Microsoft Office, including Visio
  • Able to work in a fast paced environment & efficiently manage workflow
  • Proactive and flexible to work in a changing environment
3

HR Administrative Job Description

Job Description Example
Our innovative and growing company is looking for a HR administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR administrative
  • Process miscellaneous employee transactions such as new hires, verify all documents are signed and completed, name badges, separations, salary changes
  • Handle miscellaneous data requests for HR related data, documents, reports
  • Create and maintain personnel folders
  • Maintain inventory of office supplies on a regular basis
  • Performing plant daily plant walks
  • Answering calls and responding to messages and emails
  • Implementing and executing talent care program (attendance incentives, birthdays, newsletters)
  • Assisting with hiring events, as needed
  • Conducting New Employee Orientation
  • Other responsibilities as delegated by the Site Manager
Qualifications for HR administrative
  • Ability to deal with sensitive information and preserve its confidentiality
  • Effective oral and written communication skills, excellent interpersonal skills, highly collaborative and self-starter
  • Can do” positive attitude a must, ability to take responsibility for decisions made in the course of a task, job or project
  • Ability to multi-task and prioritize activities in a rapidly changing environment
  • Displays a high level of energy, persistence and a positive outlook
  • Strong customer service orientation, a team player with the ability to establish collaborative working relationships across the enterprise, deals effectively with diverse work styles and in differing environments
4

HR Administrative Job Description

Job Description Example
Our company is hiring for a HR administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR administrative
  • Posting job vacancies in TMS recruitment portal for all non-exempt and exempt level positions
  • Processes employment applications and assists in other employment activities such as scheduling interviews, booking conference rooms, and sending out interview schedule to recruitment team
  • Assists HR Manager new employee packets and various support functions
  • Creates employee correspondence, flyers, meeting notices and sends to HR Manager for approval
  • Filing confidential paperwork in employee personnel files
  • Assists with processing of CIS Forms and IT Request Forms for all employees and temporary employees
  • Ensure employee bulletin boards are current and displayed neatly
  • Assists with badging/gate/key card system, ensuring all employees have access
  • Serve as backup payroll processor
  • Maintains discretion with confidential and sensitive employee information
Qualifications for HR administrative
  • An understanding of the LS&Co
  • Excellent problem solving and interpersonal skills, with the ability to work independently and proactively seek guidance where appropriate
  • Attention to detail, and ability to follow through on assignments until final results are achieved
  • Interest and working knowledge of global apparel companies
  • Excellent organizational skills, keen eye for attention to detail and proven ability to independently handle multiple tasks in a fast-paced environment
  • Must be able to problem solve and adapt quickly to changing circumstances
5

HR Administrative Job Description

Job Description Example
Our growing company is looking for a HR administrative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR administrative
  • Compiles, analyzes and summarizes large amounts of data in Excel on a monthly basis
  • Assist with annual salary survey
  • Run payroll and OT reports
  • Completing weekly SOX audits
  • Monitor, audit and use the Kronos attendance system to assist supervisors in attendance tracking
  • Complete and process through payroll the Kronos report to pay VIP on a quarterly basis in a timely and responsive manner – audit the time cards after uploading to ensure correctness before payroll is run
  • Respond to HR records requests from firm associates and leaders
  • Retrieve and maintain HR record files and replace files when returned to the department
  • Run queries to pull associate data by request
  • Draft communication and letters using Microsoft Word
Qualifications for HR administrative
  • Must have a team player mindset, actively take initiative and have a strong work ethic
  • Be self-motivated and curious and sense of confidentiality
  • Have a “customer service” orientation with ability to escalate issues when appropriate
  • A minimum of a High School/GED degree is required
  • Language Skills - Ability to read and comprehend instructions, correspondence and memos
  • Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proof reading skills

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