Administrative Asst Job Description

Administrative Asst Job Description

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127 votes for Administrative Asst
Administrative asst provides clerical support to hospital’s administrative office requiring knowledge of standard office concepts, practices, and procedures.

Administrative Asst Duties & Responsibilities

To write an effective administrative asst job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative asst job description templates that you can modify and use.

Sample responsibilities for this position include:

Explains regulatory laws, program procedures, and departmental policies to the general public and staff
Explains program procedures and departmental policies to the general public and staff
May supervise staff performing routine clerical functions
Focal point of policies, procedures and changes
Work extensively with Microsoft Office products, including Outlook, PowerPoint, Word, SharePoint and Excel
Under moderate to limited supervision, compose, prepare, review and/or process documents which require some independent analysis, exercising moderate judgment and good working knowledge of company and/or department work procedures
Under general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations
Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions
Interprets personnel policies and procedures to staff
Maintains a thorough knowledge of policies and procedures

Administrative Asst Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Asst

List any licenses or certifications required by the position: CLASP, CME, ACLS, PI, CAQH, NPI, ALP, IML, C.L.A.S.P, ORPA

Education for Administrative Asst

Typically a job would require a certain level of education.

Employers hiring for the administrative asst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Communication, Management, Computer, Associates, Administrative Assistant, Writing, Technical, Supervision

Skills for Administrative Asst

Desired skills for administrative asst include:

Education
Various computer software packages
Functional operations
Procedures
Office practices and administrative procedures
Functions
Operational systems and practices typically gained through extensive experience
Company's policies
Excel
General office procedures with demonstrated advanced administrative and secretarial skills

Desired experience for administrative asst includes:

Calendar management, schedule appointments
Email review of executive’s in box to pro-actively follow up or bring attention to time sensitive or urgent matters
Maintenance of financial reports or other business information that is updated regularly for executives
Order office supplies, equipment and the processing of invoices/ purchase orders
Collect and maintain monthly department organizational charts for the brand
Oversee and coordinate space planning needs of departments

Administrative Asst Examples

1

Administrative Asst Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative asst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative asst
  • Given the level of deliverables required by the office, this position is a critical component of the productivity output for the marketing functions with truTV
  • Ensure that all functions are completed by available staff and assign staff to special projects as identified
  • Manage CTSI education programs in collaboration with faculty advisors, program directors and the responsible Executive Director
  • Serve as primary contact for all CTSI education program applicants and participants
  • Manages undergraduate Unpaid Academic Internship and Shadowing Program through Collaborative Projects and with the Graduate Education & Postdoctoral Affairs Director
  • Act as a liaison between function head and department for all communications
  • File maintenance, process mail, copying
  • Projects as assigned by LT members and new members of their team
  • Update phone and email distribution lists monthly
  • Department resource
Qualifications for administrative asst
  • Ability to anticipate needs and issues
  • Proficient and advanced computer skills
  • The ideal candidate will be experienced in handling a wide range of administrative and site support related tasks and will be able to work independently with little or no supervision
  • Minimum of 4 years of work experience as Sr
  • Knowledge of MS Office and Presentation tools
  • Bachelor’s Degree or 5+ years of administrative experience required
2

Administrative Asst Job Description

Job Description Example
Our growing company is looking for an administrative asst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative asst
  • Manages floor moves
  • Assists in coordinating & tracking the hiring process, onboarding new employees and contractors
  • Individual must be pro-active and able to prioritize while handling a demanding, ever-changing calendar for the Executive
  • This individual must be able to effectively coordinate the Executive's schedule along with all other necessary parties to ensure meetings are executed seamlessly
  • Presentation skills, research and editorial support required as needed
  • This role will support the two SVP of Human Resources direct reports and goes beyond the traditional administrative tasks
  • You are THE go-to person on the team – so we are looking for someone who is polished, professional and eager
  • Given the level of deliverables required by the office, this position is a critical component of the productivity output for the team
  • Core responsibilities and contributions include managing the flow of all internal and external communications, strategically planning and prioritizing the calendar of meetings, activities, travel arrangements and interfacing with both internal and external clients to create the highest return on time spent, managing the schedule to focus on deadlines and deliverables
  • If necessary coordinate travel for clients traveling with the executive
Qualifications for administrative asst
  • Must possess excellent calendar management skills through Outlook
  • High degree of professionalism and confidentiality with the ability to manage sensitive information and maintains smooth operation when Plant Manager is not available
  • Strong organizational and interpersonal skills with the ability to manage at all levels of the organization in a professional manner
  • Requires strong verbal and written skills and the ability to manage multiple tasks simultaneously while maintaining priorities and meeting commitments
  • Financial industry background helpful
  • Experience supporting a Senior Level manager
3

Administrative Asst Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative asst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative asst
  • Main point of contact, representative, and liaison for the Paul J
  • Provides direction and oversight of staff, including proper training, coordination of schedules, and approval of payrolls for graduate and undergraduate student employees
  • Manages the daily calendars of two Directors and recommending or choosing among competing demands and using discretion to screen and direct visitors to appropriate office staff
  • Exercises initiative and technical expertise to manage the Centers online data management system and associated websites
  • Manages the Centers calendars and reserves for department-owned spaces to ensure that logistical needs are anticipated and met
  • Develops collegial relationships with other staff in the College to cultivate process excellence and best practices
  • Interfaces with appropriate College and University staff to address issues with infrastructure and exercise initiative to respond to building emergencies in a manner consistent with established University protocols
  • Greets and orients new visitors in person and on the phone, makes referrals to appropriate office staff
  • Plans, implements and promotes alumni programs that support the University’s strategic plan the goals of the Department
  • Ensures quality and completeness ofalumni database records
Qualifications for administrative asst
  • Expert knowledge of accounting practices and the ability to work with budget information
  • Minimum 5 plus years proven administrative experience supporting at the executive level
  • You should be extremely organized and work efficiently in a very fast paced environment
  • You should have excellent problem solving skills
  • The ability to work independently part of the Business Administration team
  • You should have an ability to prioritize your work so you can handle many projects simultaneously under tight deadline
4

Administrative Asst Job Description

Job Description Example
Our company is looking to fill the role of administrative asst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative asst
  • Establishes and builds relationships with a wide range of alumni, locally, regionally, nationally and internationally
  • Educates graduating students about alumni benefits and engage them in programs
  • Develops, coordinates, implements, and evaluates alumni, projects, special events, and reunions for the residency and fellowship programs
  • Develop, lead, and manage social media communications focused on current students in partnership with RCL Communications, library event organizers, existing initiatives, and other library departments
  • Interact with current students through social media on behalf of Patron Services and RCL
  • Train and support Patron Services staff engaging in new modes of public service
  • Train and support all RCL staff engaging in social media initiatives as part of their own initiatives or events directed towards current students
  • Monitor social media regularly and respond to inquiries in consultation with the appropriate departments
  • Compile social media data, create statistical reports, and collaborate with RCL leadership to evaluate social media impact and strategic direction
  • May provide limited backup for library communications
Qualifications for administrative asst
  • Schedules complex large group meetings.Proactively collaborates with various University offices to ensure timely appointments, confirms scheduled appointments (attendees, locations, times, etc) and procures necessary background materials
  • Prepares materials and schedules interviews related to senior level faculty searches for the Dean
  • Prepares correspondence and memos for the Dean.Edits documents upon requests
  • Prepares and coordinates faculty nomination packages and letters for internal awards
  • Collaborates with and supports other staff members in the Deans' Office in the preparation of special materials and completion of special projects on an ad hoc basis in order to meet office-wide staffing needs and unusual or unexpected deadlines
  • Serves as back-up to the other assistants in the Deans’ Office
5

Administrative Asst Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrative asst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative asst
  • Interacts face to face with the public in order to discuss, review, and process license applications, inquiries, and updates
  • Proofreads documents and correspondence submitted for supervisor’s review
  • Answers telephones, responds to inquiries and directs calls
  • Enters data and information into department databases
  • Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
  • Creates and maintains spreadsheets and formats and types reports using various software packages
  • Reviews incoming correspondence and drafts standard responses for supervisor’s signature
  • Maintains supervisor’s appointment calendar and schedules and organizes meetings
  • Orders office supplies and coordinates equipment repair and maintenance
  • Processes payment vouchers, benefits claim forms and travel and mileage reimbursement requests
Qualifications for administrative asst
  • Maintains petty cash records to track office expenditures
  • Maintains personnel and time records for section employees
  • Organizes and maintains program records and office files
  • Relays directives and distributes information to staff as directed
  • Performs various clerical duties to relieve supervisor of administrative and clerical detail
  • Takes direction from supervisors and follows-thru to complete projects and assignments

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