Staff Asst Job Description
Staff asst
provides administrative and clerical support to divisional Director to maintain efficiency of divisional office operations; arrange for and schedule appointments and meetings for supervisor; interview callers for supervisor and division; answer questions concerning departmental or divisional activities; transmit instructions and/or information to and from staff members; serve as liaison with internal and external agencies; make proper referrals as necessary; prepare materials and make arrangements for conferences and travel; screen and route mail and documents;determine which to respond to or which to bring to supervisor's attention based on content of communication and knowledge of departmental programs and activities.
Staff Asst Duties & Responsibilities
To write an effective staff asst job description, begin by listing detailed duties, responsibilities and expectations. We have included staff asst job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare inter-departmental memoranda explaining new or revised policies and procedures as necessary
Prepare letters and statements, a portion or all of which may be composed or compiled on the basis of personal knowledge of subject matter
Maintain, review and reconcile departmental budgetary records monthly in University general ledger system (SAP)ensuring financial and transactional issues are correctly resolved
Maintain key contact relationship with clients for customer service issues
Prioritize customer service concerns coming from clients
Track integration of data between clients and LAT, reconcile and resolve any conflicts
Could assist with other home delivery and single copy distribution operations team functions
Serves as primary contact for Deputy Director
Fields inquiries from the press, researchers and outside event planners
Participates in conference calls, responsible for taking notes and tracking assignments
Staff Asst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Staff Asst
List any licenses or certifications required by the position: DEI, CPR, FMLA, ACLS
Education for Staff Asst
Typically a job would require a certain level of education.
Employers hiring for the staff asst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Faculty, Business, Communications, Management, Accounting, Associates, Graduate, Business/Administration, Communication
Skills for Staff Asst
Desired skills for staff asst include:
Departmental programs and activities
Program activities and departmental operations
Subject matter
Revised policies and procedures as necessary
Inform staff members of financial status of various projects
Prepare inter-departmental memoranda explaining new
Office activities
Related business field
SAP
Colleagues’ activities
Desired experience for staff asst includes:
Composes, types, or edits letters, memoranda and other items from verbal instruction, notes or in Word for approval by senior staff
Organizes and maintains Deputy Director's files, both written and electronic
Manage and coordinate all curricular processes for Trinity College of Arts and Sciences, including the submission, review, and approval process for all program, course, and curricula additions and revisions
Make operational and programmatic decisions regarding the course request and review process
Review all course requests (averaging 1,200 per year), identify errors and omissions, exercising judgment to make independent decisions on which requests require Courses Committee approval and which can be handled administratively, and communicating with associate deans, faculty, and departmental staff as needed
Serve as liaison between academic departments and Committee on Courses regarding questions on academic content and curricular coding, using discretion and judgment to communicate and resolve problems as needed
Staff Asst Examples
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Staff Asst Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of staff asst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for staff asst
- Coordinate the review and approval process for curriculum proposals made by departments and other academic units to the Arts & Sciences Curriculum Committee
- Conduct research for Curriculum Committee as needed and serve as resource person
- Review proposals to ensure conformity with guidelines
- Set up and maintain Blackboard website for Curriculum Committee
- Attend meetings and prepare minutes for Curriculum Committee
- Identify strengths and weaknesses of program operations and suggest alternative solutions
- Compile and review course data and statistics, identify trends and areas in need of attention, and prepare annual and other reports as needed
- Evaluate course and curricular request processes and make recommendations to improve content, online applications, and approval processes and procedures
- Work with Director of Academic Services and Systems to resolve issues pertaining to schedule and catalog setup in the PeopleSoft software and the Course Request database
- Maintain liaison with all Arts & Sciences academic departments and programs to coordinate and ensure the smooth functioning of course and curricular requests
Qualifications for staff asst
- Interface with other offices, including Office of the University Registrar, Duke Library Services, Office of Service Learning, and Global Education Office to ensure cooperative efforts are enhanced
- Coordinate processes for student petitions for part time status and course withdrawals
- Maintain deans' student files in electronic format
- Schedule, meetings, conferences, and individual appointments as needed
- Evaluate completed transfer course requests for courses to be taken elsewhere during the summer by Trinity students
- Assist with review of Trinity website to ensure links working properly and that information provided is correct
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Staff Asst Job Description
Job Description Example
Our innovative and growing company is looking for a staff asst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staff asst
- Scheduling clinic appointments for Duke adult retina clinics and Duke pediatric retina clinics while assuring encounters are in the realm of provider's specialty
- Coordinating and setting up teleconferences with other faculty, staff, outside providers, patients, vendors
- Maintaining and updating CVs and Continued Medical Education transcripts
- Manage and coordinate all aspects of programmatic planning - meetings, speakers, and executive education courses
- Contract vendors to provide catering services, equipment rentals, equipment moving or removal, decorations, Audio/Visual support, etc
- Liaise with visiting guests or their assigned handlers to arrange for travel
- Assist the Director of Administration and Operations in the training and oversight of 6 development assistant positions
- Provide answers to questions concerning departmental or divisional activities
- Assist in the ordering and maintaining supplies for Major Gifts Programs
- Screen and route mail and documents
Qualifications for staff asst
- Maintain up-to-date management and procedural manuals, directives, and related records
- Review reports received for the AVP
- Produce letters, reports and records that are grammatically accurate and conform to established procedures and factual correctness
- Manage office, including office supplies, maintenance, new furnishings, mailing, printing and copying
- Make website updates as needed in collaboration with Communications and Events team
- Serve as primary staff contact on DADD system
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Staff Asst Job Description
Job Description Example
Our growing company is looking for a staff asst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for staff asst
- Use office templates to design and produce Career Services handouts and event announcements from text prepared by staff
- Provide administrative support to Assistant Dean for Career and Professional Development
- Prepare monthly R/3 financial reports for Manager's review and distribution to faculty
- Assist with all incoming calls and triage appropriately
- Screen, sort, and route incoming calls, mail, and outside records, MRIs
- Regularly order lunches for team members and maintain receipts for general office needs
- Interacts with internal and external contacts, including departmental faculty, staff, representatives from other hospital and academic agencies, and vendors on a variety of issues
- Route call or message to appropriate area (appointment center, clinic, provider) in a timely fashion
- Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of department
- Submit slides to Pathology and coordinate with other outside departments as needed
Qualifications for staff asst
- Process purchase orders, wires, reimbursements, travel advances, and other inter-dept
- Prepare daily clinic folders for physician by printing most recent note for each patient on schedule for the day making sure that all notes from referring physician are available for new patients Breakdown of daily charts
- Request and organize information for new patient referrals and follow up with referring physician if patient is unable to be seen Assisting with prescription refills, EPIC/Maestro
- Arrange for and schedule general appointments, overbooks, procedure appointments, bump requests
- Serve as liaison with internal and external agencies, obtain pre-authorization for visits and prescriptions
- Order and maintain office supplies, prescription pads, business cards
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Staff Asst Job Description
Job Description Example
Our company is hiring for a staff asst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for staff asst
- Process cases for license discipline
- Update the IRIS database with information about license discipline and license denial appeal case information, enabling BACP to track progression of pending and completed cases
- Draft and process orders for all adjudicated cases
- Maintain files for the Adjudication Division, including sending files to offsite storage
- Create and maintain Excel spreadsheet of division activities
- Research IRIS to assist customers
- Assist with coverage of reception desk on as-needed basis
- Review division’s electronic mailboxes and address incoming requests
- Create and maintain Excel database of incoming requests
- Prepare monthly reports of division activities
Qualifications for staff asst
- Primary contact for communication in the day to day function of the office including receiving visitors to the office,screening phone calls and emails regarding facilities or student life questions
- Assist with maintenance and facilities operations as instructed including initiation of hundreds of maintenance repair requests each month
- Organize and maintain departmental files of financial records, reports,service records, and correspondence required for reference and efficient operation of department
- Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data
- Supervise student staff including providing daily work assignments and managing payroll process 5
- Duties include record-keeping, updating forms and records, filing, organizing of electronic files
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Staff Asst Job Description
Job Description Example
Our company is hiring for a staff asst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for staff asst
- Perform tasks to aid the Assistant to the Dean as needed to ensure coverage of telephones and execution of clerical tasks as needed
- Conduct the format check process for summer, fall and spring graduates
- Provide training and assign dissertations/theses to other format checkers, as directed by Coordinator of Student Records
- Coordinate with other staff to provide workshops for graduate students on formatting and uploading a dissertation/thesis
- Update dissertation/thesis guide and templates
- Act as point of contact for departments and students, and update student records as appropriate
- Greats Center office visitors
- Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for faculty
- Monitor and verify accuracy of faculty course websites on Canvas platform
- Edit and update PowerPoint slides for class handouts and ensure that they are copied and ready to distribute on time
Qualifications for staff asst
- Create team rosters with student photos
- Generate seating charts
- Coordinate with Fuqua Multimedia on recording of class sessions
- Scan class assignments and exams to be returned to students electronically
- Respond to student questions/email, redirecting to faculty if necessary
- Assist with exam process, including proctoring exams, administering early or late exams