Administrative Job Description

Administrative Job Description

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Administrative provides advanced level support in Word, PowerPoint and Excel.

Administrative Duties & Responsibilities

To write an effective administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepares and submits expense claims for all supported managers and assists in training for the broader department to ensure that all policies and procedures are followed and timely reimbursement received
Create and update detailed PowerPoint presentations
Greets visitors and callers, handles their inquiries, provides information to callers and/or visitors/guests, takes messages, and transfers/directs them to the appropriate persons according to their needs
May organize and coordinate client entertainment functions/events
Establishes and maintains interpersonal relationships
Manage busy calendars including scheduling meetings and booking conference rooms
Provide core administrative support such as faxing, filing, copying and answering telephones
Assist in the preparation of Power Point presentations
File management, archiving and retrieval
Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and their assistants

Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative

List any licenses or certifications required by the position: MRPT, CPR, J2, AED, APTF, COR, CME, ISO, ESD, US

Education for Administrative

Typically a job would require a certain level of education.

Employers hiring for the administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Associates, Business, Management, Graduate, Administrative Assistant, Communication, Faculty, Marketing, Technical

Skills for Administrative

Desired skills for administrative include:

Excel
PowerPoint
Microsoft Word
Exchange
Lotus Notes
Word
Outlook
Microsoft Office
Medical terminology
Procedures

Desired experience for administrative includes:

2-3 years of general office experience is required
Ability to maintain confidentiality and integrity
Candidate must be discreet
This person should be an effective communicator, exhibit ahigh degree of professionalism and be capable of
2-4 years of administrative work, preferably for a senior member of management
Relevant experience (3+ years) in either a law firm or financial services institution in a similar role

Administrative Examples

1

Administrative Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative
  • Assists and coordinates the preparation of proposals, presentation books, and marketing materials, data collection, preparation and assembly of materials
  • Makes travel arrangements, including flight, lodging and ground transportation
  • Assists in the organization and support of in-house and offsite meetings
  • Set up and maintain an orderly filing system for correspondence, records, reports, , for timely, accurate retrieval of information as required
  • Assist with the preparation, editing and distribution of offering documents
  • Prepare closed deal files, compliance forms and other deal related documents
  • Ensure approval of vacation requests and maintain vacation calendar for the department
  • Provides high level of service and support to senior managers in a dynamic, fast-paced environment
  • Coordinates internal and external senior level meetings, and arrange videoconferences, teleconferences and meeting space
  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinate related arrangements for all supported managers
Qualifications for administrative
  • 2 years professional administrative experience or bachelors degree
  • 8-10 years of administrative experience with at least 5 years as an Administrative or Executive Assistant to a C-level executive, preferably at a large global organization in the financial services industry
  • Ability to work independently, part of a collaborative team, and assume additional responsibilities as required
  • Demonstrates sound judgment and ability to reach decisions independently
  • Ability to develop solid, trusted relationships
  • Adapts well to changing plans and priorities
2

Administrative Job Description

Job Description Example
Our company is looking for an administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative
  • Manage press check-in at publicity screenings and maintain attendance lists
  • Create and maintain publicity contact sheets and team calendars
  • Administer clerical duties such as correspondence, calendar, travel and expenses, filing, and covering phones
  • Responsible for supporting the SVP/Market Manager and performing daily office functions
  • Provide clerical and phone support to the SVP/Market Manager
  • Maintain the SVP/MM’s calendar and handle the scheduling of appointments
  • Make travel arrangements, prepare expense reports, and order and maintain station supplies
  • Maintain the station’s Public File
  • Assist with administrative duties such as calendar maintenance, meeting coordination, phone coverage, email correspondence, typing, copying, filing, and faxing
  • Assist with the expense report submission process
Qualifications for administrative
  • Prior administrative experience in the entertainment industry ideally within marketing, promotions or publicity
  • An individual seeking this position should have past experience working with multiple clients, departments, etc
  • Availability to work screenings, premieres and press junkets
  • Coordinate complex domestic and international travel plans
  • Order and coordinate refreshments from local vendors for prospective client visits or client events
  • Assist with the distribution of quarterly mailings which may include typing or editing the cover letter, creating mail merge for labels, printing labels and packaging the mailings
3

Administrative Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative
  • Process AFPs, invoices, and other financial documents from authors and other vendors per department standards and needs
  • Assist the Managing Editor with APL processing, obtaining signatures and archiving appropriately
  • Responsible for contracts routing to ensure completion
  • Input new vendors into the system
  • Order and mail products for the team at the discretion of the Managing Editor
  • Order office supplies for the Bible Group as needed
  • Book high-level, large group, and recurring meetings for the Bible Group staff as part of the Managing Editorial team under the direction of the Managing Editor
  • Arrange travel for high-level outside vendors and leadership (VP and above as needed)
  • Reconcile company credit cards for the Bible Group leadership (VP and above as needed)
  • Coordinate team outings and team-building activities
Qualifications for administrative
  • Exceptional with Word, particularly formatting and tracking changes
  • Must be willing to work odd hours, overtime and on weekends
  • Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
  • Canadian Securities Course (CSC) and Conduct & Practices Course (CPH) is preferred (completion within 12months required)
  • Provide daily support to the entire Bible Group staff at the discretion of the Managing Editor
  • Serve as the main point of contact for the Bible Group with other groups in the company as part of the Managing Editorial team
4

Administrative Job Description

Job Description Example
Our growing company is looking for an administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative
  • Schedule appointments, meetings, and conference calls, prepare meeting materials and order lunches as needed
  • Schedule domestic and international travel arrangements, handle itineraries, and arrange for appropriate visas
  • Meet and greet guests, register into the visitor’s system
  • Assist teams with scanning, emailing, and filing various operations packets
  • Keeping the team documentation organized and maintained
  • Mail outgoing packages for professionals and team
  • Manage incoming mail, distribute to team and prepare outgoing packages
  • Provide backup support for other two assistants on Operations Team
  • Interaction with clients/tenants
  • Maintain office database
Qualifications for administrative
  • Extensive administrative experience (four years minimum of professional or administrative experience)
  • Ability to manage multiple tasks/projects at one time and see them through to completion
  • Ability to work in a fast paced environment and multi-task under pressure
  • Display a confident, mature and polite personality with a teamwork mentality
  • Proactive in anticipating needs of professionals
  • Strong people skills, positive attitude, proactive
5

Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking for an administrative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative
  • Raise new code numbers in Global Coding System and Affiliate Coding System
  • Manage reports for departmental R&D development project budgets and all related documents involved
  • Monthly organization of departmental open commitments and accruals for financial reporting
  • Oversee and organize department calendar for Product Development team and Provide support in preparation for all major meetings including Regional Round Table, Strategy and Innovation presentations
  • General administrative responsibilities including mail, phone, maintaining filing system and copying
  • Schedule all department meetings including conference rooms / lunches
  • Coordinate department moves, phone and computer moves/changes/problems
  • Maintain department product closet and product files
  • Travel coordination and expense management
  • Handling busy phones and calendars
Qualifications for administrative
  • May be required to work nights and/or weekends
  • Interested candidate must submit a resume via www.nbcunicareers.com to be considered
  • Highly organized with the ability or prioritize multiple tasks while managing work time efficiently
  • Proficient problem solver and attention for details
  • Ability to manage sensitive information with discretion and confidentiality
  • Experience with schedule management, meeting planning, and travel arrangement

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