Administrative Coordinator Administrative Support Coordinator Job Description

Administrative Coordinator Administrative Support Coordinator Job Description

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Administrative coordinator administrative support coordinator provides budget analyst support by managing, maintaining, and coordinating between grant budgets while adhering to approved policies and procedures.

Administrative Coordinator Administrative Support Coordinator Duties & Responsibilities

To write an effective administrative coordinator administrative support coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative coordinator administrative support coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain and manage technology support for company and industry applications, Caplink, RCM, RCA, Loopnet, CoStar, ESRI, PeopleSoft, CRM and Caplink
Administers calendars for Directors and Senior Directors by supporting with their scheduling through assessment of meeting invitations
Uses personal computer and related software for word processing, graphics, databases, and spreadsheets
Types a variety of forms, correspondence, and other documents from rough notes and drafts
Organizes, screens, and prioritizes mail
Schedules appointments for manager or head of the organizational unit
Generates, assists with, and proofreads general correspondence
Copies and files documentation
Processes various personnel and financial functions within SAP
Sets up and types financial, statistical, and textual reports from source documentation

Administrative Coordinator Administrative Support Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Coordinator Administrative Support Coordinator

List any licenses or certifications required by the position: COB, BLS, EMBA, CPE, VPAT/ICT, AED, CPR, CSCS, NSCA, QA

Education for Administrative Coordinator Administrative Support Coordinator

Typically a job would require a certain level of education.

Employers hiring for the administrative coordinator administrative support coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Faculty, Management, Communication, Supervision, Technical, Human Resources, Graduate, The College, Writing

Skills for Administrative Coordinator Administrative Support Coordinator

Desired skills for administrative coordinator administrative support coordinator include:

Ability to apply fundamental concepts
But is not limited to
Course catalog
Departmental programmatic policies and procedures
Office systems
This includes
Ability to understand and operate in a variety of organizational structures
Budget policies and procedures
CSU Conflict of Interest Handbook
CSU Travel Procedures

Desired experience for administrative coordinator administrative support coordinator includes:

Prepares initial and reappointment privileges applications to establish and maintain active hospital privileges for faculty, and pathologists assistants
Serves as administrative contact between department and hospital/surgery center Medical Staff Offices
Maintains confidential faculty electronic and hard-copy credentialing files
Maintains copies of current physician licenses, CMEs, and Liability Insurance Certificates
Serves as liaison with billing service for provider enrollment applications
Prepares check requests and travel in SAP as needed

Administrative Coordinator Administrative Support Coordinator Examples

1

Administrative Coordinator Administrative Support Coordinator Job Description

Job Description Example
Our company is hiring for an administrative coordinator administrative support coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative coordinator administrative support coordinator
  • Scans or copies and files documents as needed
  • Plans meetings as needed
  • Print, sort and distribute timesheets (bi-weekly)
  • Record time worked for hourly employees and absences for all employees(vacation, sick, personal, FTO for salaried staff, overtime (non-exempt)
  • Pick up paychecks (bi-weekly) and notify employees
  • Assist personnel with questions regarding discrepancies on paychecks, questions on time, absences, vacation and other timekeeping matters
  • Maintains the staff and faculty out-of-office calendars
  • Handle non-travel reimbursements to employees
  • Process payments to vendors for services provided (couriers, utilities, laundry)
  • Process dues payments and reimbursement by check request or purchase order
Qualifications for administrative coordinator administrative support coordinator
  • Assist in completing purchase orders, good receipts, and blocked invoices and serve as a backup to Travel Desk, as needed
  • Answer front office phones, screens phone calls and routes them accordingly
  • Sort & distribute mail, coordinate incoming and out-going mail
  • Greet visitors and direct them to the appropriate staff
  • Assist in maintaining the departmental conference room calendars
  • Should be able to work on a personal computer and related software for word processing, databases, and spreadsheets
2

Administrative Coordinator Administrative Support Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrative coordinator administrative support coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative coordinator administrative support coordinator
  • Copy, file, scan documents as needed
  • Develop and maintain record keeping and filing systems for the organizational unit
  • Provide administrative support to faculty and staff to assure continuity of operations and to fulfill various teaching, research, clinical, and administrative services
  • May assist manager or head of the organizational unit in establishing and attaining goals and objectives
  • Answers phones routes call or takes messages
  • Picks up mail daily from BTGH Mailroom and distribute
  • Purchases office supplies, break room supplies from Peoplesoft (HCHD purchasing system)
  • Coordinates with housekeeping, facility services for the upkeep and maintenance of faculty and resident’s lounge/office/conference, and call rooms
  • Coordinates the maintenance and repair of BTGH computers, printers, and other office equipment
  • Maintains a current contact list
Qualifications for administrative coordinator administrative support coordinator
  • Assists in typing of manuscripts and book chapters submitting them to the publisher
  • Assists in gathering information for research or lectures
  • Retrieves articles from library, or ordering the article if not able to retrieve from the library
  • Verifies and completes references through literature searches, library reference work
  • Produces slide material for lecturers (PowerPoint)
  • Scans pictures for PowerPoint presentation
3

Administrative Coordinator Administrative Support Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative coordinator administrative support coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative coordinator administrative support coordinator
  • Maintains faculty lectures and provides assistant with lecture equipment in classroom when needed, (projector/laptop equipment and or special presentation procedures)
  • Assists in coordinating Continuing Medical Education (CME) activities for department’s annual conferences’ and workshops
  • Assists setting up faculty meetings, agendas, and taking minutes
  • Prepares packages for resident and Student Registered Nurse Anesthetist (SRNA) orientations (every 2 months)
  • Makes copies of lectures or handouts and distributes them
  • Make sure that the rotating pagers are kept in good working condition otherwise get them replaced or fixed
  • Provides support to all residents/SRNAS rotating within the division in completing documentation for the department of pharmacy and patient care staff
  • Assists with awards for resident and student graduations
  • Assists with medical student rotations, evaluations, and graduations
  • Assist college at annual University events which could occur on a weekend or evening, Faculty or Student Honors Convocation, Commencement, , as assigned
Qualifications for administrative coordinator administrative support coordinator
  • Ability to communicate clearly and provide oral and/or written communications
  • Coordinates seasonal and annual commuter student-related activities fostering a community feel among student commuters, including Welcome Week activities, Commuter Appreciation days
  • Coordinates, plans and implements related student activities and events on and off-campus
  • Assists in developing and implementing programming and services for commuter students
  • Generates new ideas and ways to engage students and to improve engagement with students currently living off-campus
  • Researches and conducts on-going assessment of student needs to determine program direction and goals
4

Administrative Coordinator Administrative Support Coordinator Job Description

Job Description Example
Our company is hiring for an administrative coordinator administrative support coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative coordinator administrative support coordinator
  • Acts as a liaison between commuter students, student engagement and student support services
  • Plans, facilitates and attends meetings related to commuter students and student leadership
  • Maintains and updates Parking Services webpage regarding Commuter Student content on a regular basis
  • Conducts commuter student surveys and interprets data
  • Maintains an adequate inventory of necessary supplies for orientations to market events and activities
  • Assists with the development and departmental annual programs, goals and long-term planning
  • Remains current with new trends and in the commuter field
  • Responds in writing to requests for information and complaints
  • Serves as a resource for all commuter students and assist with Division of Student Life events, programs and committees
  • Reviews status of job tasks and responsibilities with manager on a regular basis
Qualifications for administrative coordinator administrative support coordinator
  • Prepares and updates position calendar and procedures
  • Refers specific questions and/or problems to appropriate University and departmental personnel
  • Assists the department with day-to-day activities
  • Assists the department with any special events as needed
  • Must possess a valid California Driver's License to drive for University needs
  • Knowledge of software programs, including but not limited to Microsoft Office, PageMaker, Photoshop
5

Administrative Coordinator Administrative Support Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for an administrative coordinator administrative support coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative coordinator administrative support coordinator
  • Organizes, prepares and distributes agendas and supporting documents for the Academic Senate and the Executive Committee
  • Maintains current Academic Senate log of recommendations and items under review by the Standing Committees
  • Prepares and disseminates all referrals resulting from the Executive Committee meetings and tracks such referrals through the process to and including approval by the President
  • Supervises the posting of committee information and updates to the Senate webpage
  • Assists Academic Affairs with additional administrative support duties as needed
  • Assembles, copies, and distributes information for Senate committee meetings
  • Analyzes and distributes incoming correspondence to Chair and Committee Chairs regarding issues on Senate and committee agendas
  • Schedules meeting times and locations for various Academic Senate committees and handles materials of a sensitive and confidential nature
  • Independently prepares memoranda and correspondence
  • Plans, organizes and coordinates in consultation with the Elections Committee Chair, election processes for University-wide elections
Qualifications for administrative coordinator administrative support coordinator
  • 3-5 years working on a college campus (Parking & Transportation experience is a plus)
  • Expertise in using office software packages
  • Experience with PeopleSoft and Insight report generation, or similar type
  • Knowledge of SF State Systems (Imaging System) and CSU-wide systems (HRMS, CFS)
  • Expedite travel claims for Statewide Senators and maintains log of travel expenses for each year
  • Requires the ability to obtain a thorough knowledge of the Faculty Handbook campus policies and procedures

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