Administrative Support Assistant Job Description

Administrative Support Assistant Job Description

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136 votes for Administrative Support Assistant
Administrative support assistant provides administrative assistance as needed (examples include word processing, creating PowerPoint presentations, creating Excel spreadsheets).

Administrative Support Assistant Duties & Responsibilities

To write an effective administrative support assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative support assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Communicate and implement new procedures, processes, policies and technology
Welcome visitors, issue badges and follow all visitor and Security procedures
Maintain out of office, attendance records, and supporting contact lists for Field and Key Support Reps
Run a daily On Hold report
Open and sort mail coming to the support team, routing to proper personnel
Assist departmental Supervisors with customer payment research
Maintain support contact list and field rep territory map
Maintain Nike Displacement spreadsheet and send monthly data to Outbound Support Manager
Maintain vendor website registration lists with staff detail
Assist on projects as delegated by Support Supervisors and Outbound Support Manager

Administrative Support Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Support Assistant

List any licenses or certifications required by the position: CPR, EPA, PLMS, AED, CSCS, NSCA, DEA, ATLS, ACE, FERPA

Education for Administrative Support Assistant

Typically a job would require a certain level of education.

Employers hiring for the administrative support assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Department of Education, Graduate, Technical, Business, Communication, Associates, Business/Administration, Management, Faculty

Skills for Administrative Support Assistant

Desired skills for administrative support assistant include:

Excel and PowerPoint
Administrative and clerical procedures
Excel
Procedures
Policies
Word
Powerpoint
Microsoft systems
Spelling
English grammar

Desired experience for administrative support assistant includes:

Assist as back-up for order entry when needed
Time management skills, ability to work independently and proactively
Coordinating weekly communications by receiving and passing along e-mails, notices
Diary management including scheduling meetings, booking rooms, catering, video and telephone conferences
Oversee Head of Compliance email and flag urgent items
Arrange meetings with senior management for APAC Head of Compliance when they are visiting Sydney office

Administrative Support Assistant Examples

1

Administrative Support Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative support assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative support assistant
  • Stays current with news such as PHAP club events, internships/opportunities, Professional Schools application procedures, class schedule and relays information to students
  • Preparing and sending out invoices for sponsorship and other accounts receivable on a timely basis
  • Answer phone calls promptly, professionally, and with appropriate telephone etiquette, including calls to the main line entailing interaction with Adobe customers, internal phone calls and internal help desk
  • Support multiple service areas proficiently
  • Serve as liaison with vendors and secure certificates of liability insurance for all event related matters
  • Perform daily responsibilities with self-managed initiative
  • Complete reports accurately and in a timely manner, with the appropriate attention to detail
  • Recommend best shipping options for customers shipping packages, FedEx, UPS, USPS, to include guidance with respect to insurance, packaging and claim processing when needed
  • Other duties and assignments as required to meet the needs of the business
  • Create work order requests for Facilities, Information Technology, Catering and other departments as needed
Qualifications for administrative support assistant
  • A minimum of 5 years administrative experience within the financial services industry preferable
  • Business College diploma or equivalent desirable
  • Proficiency in Microsoft Office including Outlook
  • Committed approach, with a flexible attitude
  • Serve as the primary point of contact for event and meeting related needs, including space reservations, catering, facilities requests and audio-visual scheduling
  • Assist and coordinate visitor registration for events, to include communication with event owners to ensure all details are coordinated and finalized in time for a given event
2

Administrative Support Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative support assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative support assistant
  • Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions
  • Special reporting and projects as required
  • Recruit and interview student assistants
  • Organize and process new hire packets for the department
  • Responsible for planning, organizing, and directing workflow of students to ensure an effective and productive operation
  • Evaluate performance, conduct and organize student assistant performance evaluation
  • Coordinate the payroll and timekeeping process for the department
  • Process Bay cards inquiry
  • Monitor and respond to emails from online@csueastbay.edu
  • Create, update, and monitor the Online Campus Zoom account and webinars
Qualifications for administrative support assistant
  • Knowledge of Microsoft systems
  • Minimum of two years of experience in office administration or closely related experience (or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job)
  • Minimum of one year coordinating meetings and events
  • Expert interpersonal skills and ability to interface comfortably with all levels of internal management and staff clients
  • Minimum 7 years' experience as executive assistant, supporting senior level executive(s), preferably C-level executives
  • Exceptional proficiency in Microsoft Office suite
3

Administrative Support Assistant Job Description

Job Description Example
Our growing company is hiring for an administrative support assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative support assistant
  • Ordering supplies, coffee, for your floor
  • Making sure conference rooms are clean and stocked
  • Order and setting up lunches
  • Sending and receiving scans/faxes when needed
  • Creating and edit/manipulate PDF files
  • Creating simple graphics, figures, report/document covers
  • Responds to phone, emails and drop-in inquiries
  • Builds and schedules classes
  • Maintains hard/electronic office files such as faculty evaluations
  • Prepares book orders, assists faculty with adjustments, and communicates with bookstore
Qualifications for administrative support assistant
  • Ability to effectively apply knowledge of processes, systems and workflow to identify and solve problems in a proactive fashion
  • Ability to effectively communicate routine operations procedures within a workgroup
  • Knowledge of office systems and ability to use a broader range of office related technology, systems, or packages such as MS Office
  • Ability to effectively handle interpersonal interactions at all levels and handle sensitive interpersonal situations
  • Ability to handle multiple work, unit priorities, and projects
  • Ability to design and create flyers and website updates
4

Administrative Support Assistant Job Description

Job Description Example
Our innovative and growing company is looking for an administrative support assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative support assistant
  • Administration of hard copy and electronic files
  • Administration of client contact lists
  • Actively promote the interests of the customer by providing an informative, helpful service to all callers
  • Manage and maintain the department chair’s calendar, which could include but is not limited to confirming appointments, triaging any scheduling conflicts, preparing meeting materials, and organizing transportation
  • Schedule and coordinate all travel arrangements and necessary travel authorizations and reimbursement for the department chair
  • Fully support Stewardship Team with administrative tasks associated with projects
  • Provide administrative support to the Leadership Gifts team
  • Work in partnership with Leadership Gifts Associates on the weekly acknowledgement menu
  • Support other projects and take on additional responsibilities as needed
  • Process daily sales invoicing, verify and audit for errors
Qualifications for administrative support assistant
  • Ability to analyze operational and procedural problems and develop, recommends, and evaluates proposed solutions
  • Ability to interact with a wide variety of people using diplomacy
  • Willingness to learn about health professions admissions process
  • Must be a flexible individual who works well under pressure
  • Ability to adapt to constant interruptions
  • Ability to maintain a safe and secure workplace
5

Administrative Support Assistant Job Description

Job Description Example
Our innovative and growing company is looking for an administrative support assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative support assistant
  • Maintain W-9 files
  • Prepare and file 1099's annually
  • Monthly statements reconciliations
  • Assist with month end duties and close
  • Ad hoc projects assigned by management
  • Efficiently, cost effectively, timely and subject related correctly complete all tasks assigned to the role
  • Support the General Manager in a qualified and effective manner
  • Forward General Manager decisions effectively and without delay
  • Ensure representation of the Company Corporate Identity within the contacts between the General Manager and all other areas
  • Manage projects which either require a central co-ordination or are assigned to the General Manager´s office, for example exhibitions / events
Qualifications for administrative support assistant
  • Must be able to take initiative and work independently on projects, to devise own methods, approach and procedures in fulfilling assignments
  • Must be able to prepare correspondence and reports and create all requisite documentation in an acceptable business style
  • Candidate must be comfortable in a dynamic environment that requires ability to multitask and respond to changing priorities
  • Candidate will be required to undergo an extensive background investigation as a condition of employment
  • Moderate office procedures
  • PeopleSoft student modules

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