Program Support Assistant Job Description

Program Support Assistant Job Description

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Program support assistant provides in-house training in MS Office applications used at FTI (Word, Excel, Outlook, and PowerPoint).

Program Support Assistant Duties & Responsibilities

To write an effective program support assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included program support assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide administrative support including word processing, presentation slides and production of reports
Create and maintain worksheets for student inquiries, applications, interviews, admissions, and course assignments
Process approval and payments for program expenditures
Manage Aramark orders and payments
Assist with faculty travel and process travel claims
Prepare requisitions and purchase orders for supplies
Attend meetings and take minutes as requested
Work closely and effectively communicate with the CTD administrative staff in order to efficiently and accurately complete all necessary program preparations
Support and manage recordkeeping for the program, and ensure accurate data are readily available (such as student and staff files, enrollment information, program documents)
Carefully maintain confidentiality of information regarding children, families, and staff, conversations that take place in the CTD offices

Program Support Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Program Support Assistant

List any licenses or certifications required by the position: TMS, IPPS, PCSL, SOP, CBB, GMP, FDA, VA

Education for Program Support Assistant

Typically a job would require a certain level of education.

Employers hiring for the program support assistant job most commonly would prefer for their future employee to have a relevant degree such as Collage and High School Degree in Education, Department of Education, Technical, Business, Health, Graduate, Computer, Management, Faculty, High School Education

Skills for Program Support Assistant

Desired skills for program support assistant include:

Computer applications like MS Office and data base management
Organization's policies and procedures to respond to questions
Requests and needs
Error-free presentation in all communications
Microsoft Word products
Outlook and Excel
Standard business formatting and a commitment to professional
Word
Arabic language skills
Computer software

Desired experience for program support assistant includes:

Uphold and promote the CTD Honor Code
Follow all rules and regulations concerning staff conduct, program procedures, and specific responsibilities as set forth in the Staff Handbook and by CTD administrative staff
Carefully review all program, site, and staff materials provided by the Summer Program
Assume other administrative responsibilities as reasonably requested by CTD staff
Be able to work two Sundays to support Opening Days (June 25, 2017 and July 16, 2017), and July 4, 2017
Columbia, MO

Program Support Assistant Examples

1

Program Support Assistant Job Description

Job Description Example
Our company is looking for a program support assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program support assistant
  • Organize and expedite mailing process
  • Produce customized reports for each event and prepare materials
  • Manage scheduling and coordination of calendars, meetings and conferences
  • Support with general office administration, working closely with other administrators
  • Oversee the day-to-day management and administrative activities for a service with diverse programs, activities and professional disciplines
  • Independently plans and directs the day to day administrative management activities of the Medical Service
  • Manages the recruitment process for positions comprised of professional, managerial, administrative and support personnel
  • Writes position descriptions, rating criteria, selection justifications, and other required documents
  • Provide assistance and guidance to managers and supervisors in developing employee performance plans
  • Recommends changes in administrative practices and procedures in order to facilitate and improve operations, Evaluates and advises on organization processes, methods , and procedures for providing administrative support systems such as records, communications, directives , forms and files
Qualifications for program support assistant
  • Process student applications
  • Assist with financial tasks
  • Experience working in an administrative capacity in a corporate environment at a senior level
  • Time in grade restrictions apply
  • Must be able to type 40 words per minute or greater
  • Advise on the impact administrative and management support on planning, funding, development and implementation of methods for achieving goals
2

Program Support Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of program support assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program support assistant
  • Assist R&D groups in writing, editing and authenticating technical and promotional materials including application papers, product descriptions, data sheets, specification books, conference presentations and brochures and partners with publishing or print services on final product
  • Clinical Operations-analyze and troubleshoots scheduling concerns, underutilization of appointments and works to optimize access to their assigned Section(s)
  • Serves as the main contact in to their assigned Sections(s) for consult management and notifies the appropriate person(s) in a timely manner if consult resolution timeframes are not being met
  • The incumbent coordinates and tracks consults to non-VA providers when required
  • Serves as the manager of administrative functions for their assigned section/s within the Pulmonary Section of Medical Service
  • Acts as the resource person for all questions regarding services provided by the Service
  • Acts as point of contact for the department for many requests of information or action from within the medical center, patients and patient families, other medical centers and other individuals and organizations
  • Receives and screens telephone calls, visitors, faxes, E-mails, and incoming mail
  • Maintain files, policy manuals, and procedure manuals for their assigned Section
  • Refers items to other staff members, as appropriate, and forwards to Leadership only the items requiring their attention
Qualifications for program support assistant
  • TIG requirements outlined in 5 CFR, Part 300, Subpart F, are applicable
  • Best Qualified - Applicants possessing knowledge, skills and abilities that substantially exceed the minimum qualifications of the position and who are highly proficient in all requirements of the job and can perform effectively in the position
  • Well Qualified - Applicants possessing knowledge, skills and abilities that exceed the minimum qualification of the position and who are proficient in most of the requirements of the job
  • Qualified - Applicants possessing knowledge, skills and abilities that meet the minimum qualifications of the position.If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to
  • You must be a U.S. citizen or National to apply for this job
  • Be at least 16 years old (by closing date of this vacancy announcement)
3

Program Support Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of program support assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program support assistant
  • Manages and maintains current information on the academic appointment status of Medical Service staff physicians, resident rotation schedules, leave, absences, and call schedules through communication with the academic affiliate administrative staff
  • Responsible for coordinating this information with the physician clinic profile
  • PSA consistently communicates with the academic affiliate regarding quality assurance, staff appointments, the resident/fellowship program, and many other issues require frequent contacts between the program assistant and the university
  • Responsible for in-processing and out-processing of new Medical Service staff including residents, fellows and medical students and coordinate the privileging and credentialing process
  • Performs a variety of administrative and support type duties in such areas as administration, budget, purchasing, records and files management, property accountability, travel, and reports
  • Reviews, analyzes, and evaluates the accomplishments of various office administrative functions, such as records management, reports control, forms control, and administrative standing operating procedures
  • Analyzes existing or proposed internal reports to ensure procedures are followed
  • Maintains a data base of the organization's accountable property, updating as necessary
  • Consolidates annual funding estimates for the serviced offices into the operating budget
  • Plans, coordinates and accomplishes a variety of program support tasks
Qualifications for program support assistant
  • Accepted for/Currently enrolled in a qualified educational institution
  • Must be a student that is accepted for enrollment or enrolled and seeking a degree diploma, certificate, in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled)
  • College degree (or high school diploma with equivalent level of work experience)
  • Minimum of 5 years of administrative support experience or equivalent experience
  • Ability to work under pressure to meet short deadlines, while supporting multiple staff
  • Ability to prioritize work and manage multiple responsibilities
4

Program Support Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of program support assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program support assistant
  • Recommends and participates in the development of school policies and procedures and may serve on school planning and policy-making committees
  • 2nd monitor (highly preferred)
  • Perform a variety of duties to support administration of the assigned departments
  • Provide project support for Director and Managers as assigned, including research, data collection, and report preparation
  • Assist the Manager(s) with the printing and filing of management reports
  • Compile data for and prepares regularly scheduled or special reports
  • Develop and maintain databases and spreadsheets to track required information
  • Perform data queries and generate reports from information tracked in databases and spreadsheets
  • Assume responsibility and accountability for projects as assigned
  • Establish schedule, deadlines, and procedures for the projects
Qualifications for program support assistant
  • Effectively work with all levels of internal and external customers
  • Internet-savvy to navigate internet in searching for timely and relevant information as necessary
  • Working proficiency with Cvent, SAP, SharePoint and other specialized business applications is a plus
  • Selectees are subject to fingerprint and background investigation
  • Selectees may be subject to a one-year probationary/trial period
  • Federal employees must meet the necessary time in grade requirements
5

Program Support Assistant Job Description

Job Description Example
Our company is looking for a program support assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program support assistant
  • Schedule/coordinate meetings, conferences, special events, appointments and travel arrangements
  • Lead the planning and implementation of approximately 30 events annually serving a diverse range of engagement opportunities (e.g., Webinars, Pathways, Professional Development, Career, Golf Tournament, Tuition Drawing, and supporting campus partner events)
  • Implement and evaluate activities, programs, and projects for Advancement engagement programs, in support of Alumni Relations, Advancement initiatives and University priorities
  • Additional Event logistics
  • Monitor registration sites for guest numbers
  • Prep/gather event material
  • Schedule and coordinate event space
  • Produce customized reports for event or program
  • Manage registration table and on-site staffing needs at event space
  • Manage registration table and on-site staffing needs at events
Qualifications for program support assistant
  • Indicate the number of hours worked per week on work experience
  • Copy of most recent SF-50 verifying your status as a current or past permanent Federal
  • Must be a qualified typist (40 WPM)
  • Santa Rosa, CA
  • Must meet time-in-grade restrictions
  • Bachelor's degree in a related Administrative, Business, Liberal Arts, or Social Sciences discipline

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