Education Program Assistant Job Description

Education Program Assistant Job Description

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Education program assistant provides programmatic expertise and support to the Office of Engagement and Extension in engaging diverse stakeholders by collaborating with other program leaders, such as 4-H Youth Development.

Education Program Assistant Duties & Responsibilities

To write an effective education program assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included education program assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Serve as logistics point of contact for all non-degree programs
Support the Program Director in managing all aspects of the BMED program
Contribute to the development of program strategy and operational procedures such as identifying areas of potential program growth and enhancement
Assist in the recruitment of new students for the program
Provide administrative support for the program such as purchasing supplies, responding to inquiries from prospective students, coordinating on­site recruiting events
Provide limited technical (computer) assistance to students and SPs (burn CDs)
Manage invoicing and deposits for all programs
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s)
The faculty member is expected to teach specified courses, prepare course materials, provide support and guidance to students, foster professional relationships with public school partners, maintain records pertinent to accreditation, and supervise students in completing field placements

Education Program Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Education Program Assistant

List any licenses or certifications required by the position: CPR, NCCPA, AED, APT, NVCI, CMA, NA, CNA

Education for Education Program Assistant

Typically a job would require a certain level of education.

Employers hiring for the education program assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Teaching, Adult Education, Education, Communication, Communications, Public Health, Management, Wellness, Social Change, Health

Skills for Education Program Assistant

Desired skills for education program assistant include:

PC applications
4-H Youth Development program
Experience with facilitative pedagogy in group environments
Extension methods
Horticulture
Volunteer development
Working with diverse audiences and other topics needed for program effectiveness
Youth development education
Contemporary poetry
Excel

Desired experience for education program assistant includes:

Demonstrated ability to gain the confidence and cooperation of peers
Experience with Outlook for email and calendar management
Bachelor’s degree in science-related or other related field from an accredited higher education institution
Minimum of 2 years’ experience in office coordination
Demonstrated skills in communicating to different constituents, professionals, families and the community
Excellent customer service skills in dealing with students, individuals and business customers with professionalism

Education Program Assistant Examples

1

Education Program Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of education program assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for education program assistant
  • Assist the program director in implementation of faculty development activities and implementing residency improvement projects
  • Assists with the coordination of the residency/fellowship program ensuring compliance with established guidelines
  • Provides administrative support for training programs
  • Coordinates with House Staff Affairs and GME to credential new appointments to House Staff
  • Implements all required modules of the New Innovations residency management software, to include the management and reporting of data user training for program faculty and residents/fellows
  • Assists with the preparation of reports for the Accreditation Council for Graduate Medical Education (ACGME), GME Track, FREIDA, UCNS
  • Handles all correspondence from external facilities regarding verification of residency/fellowship for current and former residents/fellows
  • May participate in the completion of surveys
  • Submits timely and complete duty hour reports to the Compliance Office following the institution's compliance plan
  • Collects and tracks evaluations of the fellows, faculty, and program in compliance with applicable accreditation requirements
Qualifications for education program assistant
  • Independent decision-making and ability to act under pressure is critical
  • Four (4) or more years of business experience in program or event management and high level client interaction
  • International program delivery experience strongly preferred
  • A strong background in classroom/instructor/client communications and coordination is required
  • Provide excellent customer service skills for internal and external customers
  • Self-starter, independent worker and willing to take initiative
2

Education Program Assistant Job Description

Job Description Example
Our innovative and growing company is looking for an education program assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for education program assistant
  • Ensures compliance with departmental policies and procedures regarding any house staff moonlighting or other professional activities outside the scope of the program
  • Maintains the fellowship curriculum, including competency-based goals and objectives for each assignment and each level of training
  • Collects a summative, competency-based evaluation and a list of all rotations completed from the previous program of any resident who transfers into the program, including those who complete one year of preliminary training before entering an advanced residency program
  • Develops and maintains program letters of agreement for all required rotations at outside institutions
  • Communicates conditions of house staff appointment to candidates at or before the time of interview
  • Responsible for helping the Clerkship Director coordinate the various aspects of a clinical clerkship, which include teaching, assessment and clerkship organization
  • Partner with Clerkship Director in administration of clinical clerkship and have a general understanding of the rationale of the clerkship goals and objectives
  • Act as student advisor, advocate and policy expert for the clerkship
  • Organize and maintain files with student schedules, clinical site assignments, grades
  • Assemble orientation/lecture materials
Qualifications for education program assistant
  • Must have ability to walk up sets of stairs with ease, lift and carry boxes up and down stairs
  • Essential skills include outstanding organizational abilities, critical eye for detail, and outstanding and constant written and oral communications
  • Ability to interact and communicate in a positive manner with a diverse clientele, including foreign universities, prominent social and political figures, and business executives
  • Availability and willingness to travel and work evenings and weekends as needed
  • Proficiency with computer applications - a thorough understanding of Microsoft Office suite and the ability to learn and master other computer technology/software programs as needed
  • Unofficial Transcripts with degree date conferred
3

Education Program Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of education program assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for education program assistant
  • Prepare for and proctor Shelf exams
  • Coordinate student and faculty evaluations
  • Maintain course websites
  • Coordinate 4th year visiting student subinternship experience in the department
  • Collaborate with the Medical Education department on 3rd year medical student elective experience
  • Act as a liaison between the International Personnel department and foreign observer to ensure successful onboarding such as health clearance, submission of credentialing materials, and HIPAA clearance
  • Act as a liaison between the Volunteer Office and volunteer to ensure successful onboarding
  • Responsible for coordinating and troubleshooting the various aspects of Grand Rounds such as ordering and setting up breakfast, confirming computer equipment, scheduling and securing room assignment, sending out flyers to all faculty/ residents/ fellows that participate in Grand Rounds weekly
  • Coordinate with Chief Residents and Grand Round Committee members for Grand Rounds Schedule for academic year
  • Generate survey to be completed by Grand Round Attendees for Grand Rounds Speaker
Qualifications for education program assistant
  • Pre-health advising experience and a knowledge of graduate and professional school admissions procedures, federal regulations (FOIA and FERPA), and other student procedures and policies
  • Knowledge of Hobson’s Radius (admissions processing)
  • Ability to teach leadership, research, and/or other courses within the Interdisciplinary Leadership Doctorate Program
  • Ability to teach in other program areas offered in the college (i.e., Educational leadership
  • Bachelor’s degree – Master’s in Physiology preferred
  • General organizational skills and the ability to work independently
4

Education Program Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of education program assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for education program assistant
  • Troubleshoot any scheduled meetings for the Grand Rounds speaker
  • Management of Grand Rounds List Serv
  • Manage Honorariums for Grand Rounds Speakers
  • Coordinate and Manage all activities related to Neurology Grand Rounds
  • Serving as the primary point of contact for host institution representatives, including communicating on issues related to admission, enrollment, housing, billing, and on-program support
  • Maintaining regular communication with fellowship recipients on all program-related matters
  • Providing support and assistance to fellows experiencing academic, cultural adjustment and/or health issues
  • Recruiting host families for program participants
  • Contributing to the development of program materials, including presentations, proposals, newsletters, recruitment materials, fliers, student profiles, and annual reports
  • Editing program materials
Qualifications for education program assistant
  • Ability to learn and take responsibility for a variety of technical, clerical, and academic duties
  • Ability to work easily with computer based programs, to include Blackboard and Canvas databases, ExamSoft, student polling systems, ECHO360 lecture editing, to trouble-shooting and handled other technical issues
  • Effective communication skills for successful interactions with a diverse community of clients
  • Ability to multi-task, organize, prioritize and problem solve
  • A flexible, cooperative and team player
  • Ability to work easily with computer based programs, databases, spreadsheets and mail merges
5

Education Program Assistant Job Description

Job Description Example
Our company is looking for an education program assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for education program assistant
  • Maintaining accurate financial records, program activity summaries, and participant updates
  • Screening application materials for accuracy and completeness
  • Organizing and participating in selection committee meetings
  • Assisting with the planning of program events, including pre-departure and arrival orientations, re-entry workshops, and graduation events
  • Arranging for travel, housing, airport transfers, and other transportation needs
  • Organizing videos and photos to be used in program materials
  • Updating and monitoring program websites and social media pages
  • Regularly updating data in participant, applicant, and institution databases
  • Preparing electronic and paper files of application materials for departmental needs during selection and placement
  • Assist Program directors with the starting and facilitation of courses each semester
Qualifications for education program assistant
  • Must be able to regularly lift and carry 10-20 lbs and occasionally up to 30-40 lbs
  • A flexible, cooperative team player
  • Work experience providing administrative support in an office setting
  • Professional or volunteer experience (not personal) updating and editing websites, preferably using HTML
  • Knowledgeable and experienced with Microsoft Office Software, Outlook, and the Internet
  • Able to handle several projects at one time

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