School Administrative Assistant Job Description

School Administrative Assistant Job Description

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School administrative assistant provides administrative services to the Director including researching and compiling data, summarizing information and creating reports, creating and modifying documents using word processing software, creating and updating data using Excel functions.

School Administrative Assistant Duties & Responsibilities

To write an effective school administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included school administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Purchasing office supplies and maintaining a clean and safe office environment
Supporting staff in assigned project based work and other duties as assigned
Minimum of 2 years experience in office administration
Assist with basic administrative and clerical duties to support the team
Assist all members of the team on special projects as needed
Perform other ad hoc tasks as necessary
Fields questions-prospective students, sponsors, and program clients’ fillable program application
Forwards Director-vetted applications to CSE Administrative Officer for admission and enrollment through Banner
Recruits and organizes volunteer students for TEFL practicum sessions
Develops fillable attendance reporting forms, student evaluation forms and language proficiency spreadsheets, and develops teacher and course evaluation forms in Survey Monkey

School Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for School Administrative Assistant

List any licenses or certifications required by the position: PSIA, TSE, DHS, AED, CPR, COIF

Education for School Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the school administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Administrative Assistant, Faculty, Foundation, Health, Graduate, Teaching, School of Medicine, Computer, Associates

Skills for School Administrative Assistant

Desired skills for school administrative assistant include:

Both general hardware and software products
Technology
CSUSA and school’s Vision
Microsoft Office applications -
Mission and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept
V/BC Ski & Snowboard School operations -
Arizona State attendance laws pertaining to online charter schools
Creating data reports
Excel
Instructor scheduling/messaging system to ensure instructors are prepared for their private lessons

Desired experience for school administrative assistant includes:

Snowsports background and passion for the industry
Four years of clerical or administration office support experience
5-8 years of administrative support, data entry, word processing and office management experience
Effective oral and written communication, organization and planning, and interpersonal skills required
1 to 3 years of experience in a fast paced operational environment
Ability to manage multiple projects and prioritize effectively both independently and as part of a team

School Administrative Assistant Examples

1

School Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of school administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school administrative assistant
  • Coordinate with university services such as catering, printing, mailroom, room reservations, audio and video technology, facility and equipment requests
  • Coordinates student program teacher evaluation process, prepares course completion certificates, and securely maintains student record and grades
  • Reserves on- and off-campus housing for groups, and produces and distributes program calendars and schedules
  • Informs students and sponsors of I-20/DS-2019 requirements as appropriate
  • Disseminates Office of Global Studies tailored immigration questionnaires with information on deadlines, required documents, and procedures as appropriate
  • Sets up immigration orientation for students/programs with the Office of Global Services
  • Coordinates participants' student health insurance and immunization requirements with Student Insurance and Student Health
  • Kronos Payroll system
  • Some background knowledge of the maintenance and custodial industry a plus
  • Must have previous customer service experience, preferably in the Food Service industry
Qualifications for school administrative assistant
  • Ability to produce high-quality work reflecting attention to detail and accuracy
  • Experience with WordPress, website development, ExamSoft and Blackboard preferred
  • Ability to learn and apply an advanced understanding of the organization and its functional policies and processes
  • Ability to manage dynamic calendars for management including event planning with external vendors
  • Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed
  • Working knowledge of email and office equipment (fax, phone, copier)
2

School Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a school administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for school administrative assistant
  • Answers telephone for admin group and takes accurate messages
  • Serve as back-up for meetings set-up and building issues
  • Assist in tracking packages and distribution
  • Accurate filing of all project related documents
  • First contact for visitors
  • Assists Administrator to the Dean with projects related to the Dean and Office of the Dean
  • Serves as Dean’s Office event coordinator, including all aspects of academic lectures and school-wide events (e.g., welcome back receptions and year-end celebration), including assisting with annual Order of the Engineer ceremony
  • Serves as liaison with University Advancement
  • Reconciles PCard purchases for the Dean’s Office
  • Maintains Dean’s Office electronic and paper files, including assisting with faculty files
Qualifications for school administrative assistant
  • Strong work ethic with the ability to work effectively – both independently and as a team member
  • 1year of experience in program/project administration – preference for some experience in language education
  • Sensitivity to/awareness of cross-cultural issues, excellent verbal and written communication skills, strong organizational skills, and excellent interpersonal skills
  • Detail-orientation, adaptable, flexible, with ability to prioritize
  • Strong oral and written communication skills including composing correspondence, and proofreading / editing
  • Exceptional interpersonal skills and professionalism with the ability to influence and build working relationships among a diverse workforce
3

School Administrative Assistant Job Description

Job Description Example
Our company is hiring for a school administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for school administrative assistant
  • Manage office functions, including budgeting, purchasing
  • Track key department deadlines
  • Contribute to reports, documents and meetings as directed
  • Work with numerous groups as the FNCE department liaison
  • Maintain FNCE records in business school and university databases and/or Google docs
  • Participate, as a department representative, at school or university meetings/functions
  • Using clinical management software, manage the entire life of contracts including contract request, record-gathering and submission, approval, expiration and renewal
  • Verify the authenticity of student document submissions and quickly and efficiently identify missing or incomplete documentation based on site-specific criteria to ensure timely student placements
  • Monitor student placements individually and notify directly of compliance status and upcoming expirations and deadlines
  • Track site-specific requirements and anticipate additional document requests
Qualifications for school administrative assistant
  • Must be able to work independently and use sound judgment
  • Proficiency in MS Office and Adobe applications
  • Strong Database skills (extensive work with databases)
  • Strong Keyboarding skills (data entry, typing – minimum 65 wpm)
  • Minimum 5-8 years’ experience as Administrative Assistant or Executive Assistant
  • Event planning experience to aid with meeting preparation
4

School Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a school administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school administrative assistant
  • Communicate clearly, thoroughly and professionally with other users of the web-based clinical management software, including staff members of the clinical sites and students of the program
  • Assist in the generation of regular and ad hoc reports
  • Collaborate and cross-train with counterparts in adjoining departments to ensure the successful fulfillment of departmental scheduling and special projects
  • Interact with various offices within the university outside constituents
  • Manage workflow and ensure that deadlines are met and work is completed correctly
  • Enters and records data from electronic and hard copy source materials into system(s) using an electronic keyboard
  • Assist with compiling data, sorting, counting, and ensuring reports, and other documents are accurate
  • As a productive team member, provide customer relations to our faculty and staff, , meet and direct visitors coming to the campus
  • Maintain confidentiality, uphold employee and student confidence, and protect operational integrity
  • Schedule, coordinate, maintain meetings/appointments, and take minutes or notes
Qualifications for school administrative assistant
  • Research/Reporting experience (Experience researching using online tools such as Google, LinkedIn, and other sources)
  • A high school diploma or equivalent and five years of clerical or secretarial experience or, a bachelor's degree
  • Proficiency with various personal computer software applications
  • Positions in this classification may require keyboarding skills
  • Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge
  • Experience or willingness to learn academic management programs
5

School Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a school administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school administrative assistant
  • Answer incoming calls and assume other receptionist duties when needed
  • Maintain confidentiality, uphold employee confidence, and protect operational integrity
  • Support the onboarding process for staff, student workers, and faculty members
  • Assist team members with projects related to budget, faculty affairs, facilities, grants, continuing education, marketing/social media, and alumni
  • Support small and large school events that may include evening and weekend assignments
  • Process paperwork in the hiring of new employees, promotions, transfers, resignations, retirements, and terminations
  • Coordinate office operations and serve as a liaison with employees and job applicants
  • Maintain department personnel files, including counseling reports, information cards, and all confidential files
  • Coordinate with the Workers’ Comp and Employee Leave Specialists
  • Prepare and maintain paperwork for the employee medical and personal leaves
Qualifications for school administrative assistant
  • Capability to understand the Development/Alumni Relations Culture – previous experience in that environment, with nonprofits, and/or working with Boards or in Executive Suites would be helpful
  • Excellent organizational, writing/communication, and customer service skills
  • Self-starter willing to reliably assume responsibility and to work independently
  • Ability to carry out specified financial responsibilities
  • High level of professionalism and strong analytical thinking
  • Availability for occasional evening and weekend duties

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