Administrative & Marketing Assistant Job Description

Administrative & Marketing Assistant Job Description

4.9
171 votes for Administrative & Marketing Assistant
Administrative & marketing assistant provides support in product design and document design using programs such as Illustrator and inDesign.

Administrative & Marketing Assistant Duties & Responsibilities

To write an effective administrative & marketing assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative & marketing assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Assisting with marketing / research duties
Assisting in hiring and managing interns
Heavy invoice and PO processing in PeopleSoft (training will be provided on the system)
Fully managing or "air traffic controlling" the PO/invoice process (working closely with AP and Finance for approval)
Working extensively with outside vendors and PR agencies
Supporting the marketing and sales team by performing administrative duties
Backing up the assistant to the CEO of the firm on an everyday basis
Assisting in preparing market information and materials for all NYC meetings
Responding to client and consultant requests
Maintaining and managing the day-to-day business activities and schedules

Administrative & Marketing Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Administrative & Marketing Assistant

Typically a job would require a certain level of education.

Employers hiring for the administrative & marketing assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Business, Communications, Education, Associates, Business/Administration, Management, Communication, Administrative Assistant, English

Skills for Administrative & Marketing Assistant

Desired skills for administrative & marketing assistant include:

Excel
InDesign
Microsoft Office
Outlook
Ability to learn
Business tools
Company policies
Financial / investment industry
Illustrator
InDesign/Creative Suite

Desired experience for administrative & marketing assistant includes:

Minimum of 2-5 years experience in an Administrative Assistant position
Experience in a marketing/advertising/entertainment agency preferred
Experience with a MAC is preferred
Experience with Keynote is preferred
Arranging, confirming, and preparing internal and external meetings and/or conference calls
Handling domestic and international travel arrangements, including car services, hotel arrangements, flights and detailed itineraries for NY based team

Administrative & Marketing Assistant Examples

1

Administrative & Marketing Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for an administrative & marketing assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative & marketing assistant
  • Maintain and distribute the global and regional marketing calendars
  • Coordinate the development of the annual fiscal planning guide
  • Post approved Marketing Calendars, Concept Briefs, Program Briefs and Pricing Approval Forms to the SharePoint site
  • Maintain filing and records management system along with other office flow needs and procedures (i.e., mail distribution, Thyme/vacation tracking, Marketing Calendars, Trademark Approvals)
  • Manage schedule and agenda for monthly Marketing Steering Team Meetings with the Global Marketing Team Leaders
  • Support organization of Global Marketing Team strategy planning meetings and quarterly team off-site meetings
  • Research information to develop and prepare any supporting data needed in preparation for meetings, work projects and reports
  • Manage the Direct Purchase Order process for the Global Marketing team including entering estimates on the system, gaining approvals, matching PO’s to invoices, confirming invoices on the system and supplying Finance with documents for payment
  • Support VP Global Marketing with fiscal year department budget tracking
  • Coordinate travel for the VP of Global Marketing and ED consumer Engagement in accordance with company policy and personal preferences
Qualifications for administrative & marketing assistant
  • Compile and manage expense reports for VP Global Marketing and ED Consumer Engagement
  • Compile and submit expense reports for American Express Corporate Meeting Card for Global Marketing Team
  • Maintain department materials by regular ordering of both equipment and supplies related to department’s daily needs
  • Interface with appropriate Aveda/EL personnel on team member or intern set-up, clean-up, or internal moves (including GIS/Office Services manager and HR)
  • Other AVEDA duties as assigned and/or requested
  • Composes, types, and distributes meetings notes, routine correspondence, and reports
2

Administrative & Marketing Assistant Job Description

Job Description Example
Our company is looking to fill the role of administrative & marketing assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative & marketing assistant
  • Answers and screens SVP’s telephone calls and visitors
  • Ordering and maintaining inventory of Department materials and supplies
  • Assists department in special projects and presentations as requested
  • Accurately and professionally prepares written communications for internal and external audiences
  • Professionally handles incoming telephone calls and visitors, relay and take accurate messages, and assist in resolving inquiries whenever possible
  • Manages high profile telephone calls and correspondence, including those from senior executive management, members of the media and other local dignitaries and has a defined process for facilitating and managing appropriate handling of these calls
  • Coordinates and keep schedules for appointments, meetings presentations, travel and lodging conference rooms
  • Assists in preparing or may prepare weekly/monthly/annual reports as requested
  • Maintains an organized and accurate filing system to facilitate timely responses and management of critical documents and actionable items
  • Assists in the processing of vendor invoices
Qualifications for administrative & marketing assistant
  • Strong computer skills including Excel, Word, PPT and experience working with other corporate systems (time management, expense)
  • Excellent proficieny in Microsoft Word, Excel, PowerPoint
  • Asset collection and trafficking to fulfill marketing deals
  • Campaign monitoring and post summaries and analysis
  • Oversight with outside vendors
  • Design of creative presentations (PowerPoint, Keynote, et al) and sales materials
3

Administrative & Marketing Assistant Job Description

Job Description Example
Our innovative and growing company is looking for an administrative & marketing assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative & marketing assistant
  • Maintains extensive inter/intra-departmental calendar, prepare daily
  • Prioritizes Sr
  • Coordinates all travel arrangements and prepare expense reports for the Sr
  • Liaises between Sr
  • Maintains personal/business contacts, filing systems, correspondence, and purchase office
  • May provide scheduling support to specific members of Sr
  • Provides administrative support to the marketing department
  • Responsible for department billing
  • Maintains “company store” inventory
  • Coordinates ordering marketing premiums, such as give-a-ways for tradeshows or gifts
Qualifications for administrative & marketing assistant
  • Adeptness and ability to work fast in PowerPoint and Excel preferred
  • Excellent written communication, phone manner and interpersonal skills
  • Ability to prioritize, work independently and handle a large volume of time-sensitive matters
  • Ability to handle confidential materials and issues in a professional manner and to interact effectively with senior management, attorneys, production staff and outside vendors and legal representatives
  • Ability to treat highly confidential information with care & discretion
  • 3 + years EA or AA experience
4

Administrative & Marketing Assistant Job Description

Job Description Example
Our company is hiring for an administrative & marketing assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative & marketing assistant
  • Maintains and monitors contact list in firm CRM system for Bethesda office
  • Develops and maintains Bethesda networking calendar
  • Monitor, track and facilitate follow-up on all marketing initiatives for Bethesda
  • Manage all elements of conferences and events including venue selection, vendor relationships, collateral production, invitations, promotional items, and onsite set-up, break-down, and coverage, if warranted
  • Assist partners and marketing managers to support and edit proposal / pitch and other collateral materials (editing, packaging, binding, copies)
  • Conducts and compiles research files on prospects, clients, competitive analysis
  • Sets up tracking programs for various initiatives and reports on progress of each
  • Establishes and manages relationships with appropriate Bethesda organizations, vendors
  • Processes all paper flow in and out of the department
  • Maintains a filing system or reports and pertinent hotel records
Qualifications for administrative & marketing assistant
  • Self starter with the ability to work in a high pressure environment - enthusiastic, self-motivated, good common sense, effective under pressure, and flexible
  • Knowledge of the EURC, Concur, ePurchase, and Travel Express is a plus
  • Years’ secretarial/administrative experience supporting a senior manager/director or other sufficient job-related experience in the financial industry is required, two or more years of departmental clerical support or administrative assistant experience
  • Ability to work with a high degree of integrity and confidentiality
  • 1+ years of music industry experience, with prior touring/marketing/finance experience
  • Minimum one-two year’s marketing or agency experience, entertainment industry preferred
5

Administrative & Marketing Assistant Job Description

Job Description Example
Our company is looking for an administrative & marketing assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative & marketing assistant
  • May manage floor activity (ordering supplies, new hire 1-9 processing, equipment ordering, ) in assigned location
  • Provide day to day administrative support to a VP and provide extended support for team requests, meetings and other administrative tasks
  • Provide calendar management, including the scheduling process for meetings and team events for a team, tele-presence reservations, other offsite venues as needed, meeting invites, ordering meals
  • Work with other executive support peers and have access to sensitive/confidential executive material
  • Provide support on ad-hoc problem solving matters and business analysis
  • Organize and maintain correspondence and records
  • Coordinate all the logistics related to visitors’ accommodations, transfers
  • Support marketing teams in the coordination of events inside & outside de office
  • Answers phones, handles schedules, and expense reports and organizes travel for both Vice Presidents
  • Schedules meetings and presentations across multiple departments and with outside partners
Qualifications for administrative & marketing assistant
  • Interest in international is preferred
  • Strong computer skills - Google Mail, Word, Excel, PowerPoint and Photoshop
  • Must be willing to work long hours
  • Must be detail-oriented and have an exceptional memory
  • Ability to maintain manual dexterity to access computer, extract and input information, and remained seated before a computer for extended periods of time
  • Interest in Strategy and Research a plus

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates