Financial Administrative Assistant Job Description

Financial Administrative Assistant Job Description

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149 votes for Financial Administrative Assistant
Financial administrative assistant provides leadership in accounting functions with responsibilities including but not limited to all accounting functions such as accounts payable, accounts receivable, general ledger, external and internal audits, and general fiduciary responsibilities for accounting, internal control structures and compliance facilities.

Financial Administrative Assistant Duties & Responsibilities

To write an effective financial administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included financial administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Draft Communications for target market and current clients
Prepares written communications ensuring that outgoing correspondence is professional, accurate, and grammatically correct
Assist in Financial Accounting filing including accounts payable invoices, advisor files, tax returns
Calendar Management, including scheduling meetings, rooms and appointments
Ensures needs are proactively identified and provides required information/documents for him/her to complete duties
Performs various and sundry administrative duties including photocopying, printing, scanning, filing, maintaining administrative data, etc, premises related issues and ordering and maintaining office supplies, phone, and computer service
On-boards new employees, ensuring timely set-up prior to start-date - includes ordering/transferring equipment, email/systems access, asset assignments, updating departmental admin databases, correspondence with new employee
Performs various and sundry administrative duties
Creates and maintains an organized administrative databases
Maintains database information, such as mailing lists, vendors, in applicable format

Financial Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Financial Administrative Assistant

List any licenses or certifications required by the position: OSFA, CPR

Education for Financial Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the financial administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Business, Accounting, Management, Finance, Communication, Associates, Financial Services, Computer, Business/Administration

Skills for Financial Administrative Assistant

Desired skills for financial administrative assistant include:

Advancement functions in higher education
Alumni relations
Communications
Fundraising
Outreach
Accounts Payable
Billing
Cash Accounting
General Ledger Accounting
General familiarity with financial terminology and concepts

Desired experience for financial administrative assistant includes:

Dispose of old files
Assist with accounting functions
Account paperwork • Open new client accounts and maintain existing accounts
Fill-out and send appropriate forms to clients
Proficient in MS Office Suite (Excel, PowerPoint, Word, Outlook)
Experience with Quickbooks, Quicken, Salesforce (or other CRM systems) a PLUS

Financial Administrative Assistant Examples

1

Financial Administrative Assistant Job Description

Job Description Example
Our company is hiring for a financial administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for financial administrative assistant
  • Manage marketing calendar and provide general marketing support
  • Answer client questions and inquiries and provide general client service support, send out money, change addresses, retrieve investment information, research issues
  • Acts as a liaison with other departments and outside agencies
  • Supports market data analyst in maintenance of the department finances
  • Maintains calendar of meeting and appointments and prepares supporting information including names, telephone numbers and documentation for scheduled meetings and appointments
  • Manage new employee on boarding with regards to computer / cube set-up, BSA training, and directory access
  • Screens telephone calls to financial advisors
  • Handle routine client inquiries and solves client operational problems, such as issues with statements, deposits, withdrawals
  • Provide administrative support for Partners
  • Manage calendar coordinate travel arrangements
Qualifications for financial administrative assistant
  • Prepare and process client paperwork including opening accounts
  • Prepare reports for client reviews
  • Data Entry Salesforce database
  • Update eMoney with current client information and manage connections
  • Minimum 1-3 year’s work experience providing admin
  • Knowledge of eMoney Advisor /Vision 1 preferred
2

Financial Administrative Assistant Job Description

Job Description Example
Our company is looking for a financial administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for financial administrative assistant
  • Screen calls, visitors, emails to effectively prioritize workflow for the President
  • Schedule and maintain Presidents' calendar for meetings, conference calls, travel, and other events
  • Coordinate travel arrangements for President
  • Independently researches, prioritizes, and follow up on multiple incoming issues and concerns addressed to the President, including those of a sensitive and/or confidential nature
  • Manages communication flow from President to internal and external parties
  • Collaborate with team members to create smooth work flow and meet deadlines
  • Represents and manages (on behalf of the President) key external relationships with regard to clients, vendors, partners and other business associates
  • Provides administrative support, including assistance in composing and editing routine and advanced correspondence including letters, presentations, memoranda, and reports
  • Participates in meetings as requested to take meeting notes for future discussion, distribution and follow-up
  • Assists President with personal tasks as requested
Qualifications for financial administrative assistant
  • Data entry for financial planning software
  • Administer Monthly Risk Reporting calendar
  • Prepare presentation materials for both internal and external audiences
  • Coordinate the completion of data requests related to Third-Party reviews
  • Responsible for maintaining the prioritization of departmental projects on a monthly basis
  • Serves as a support resource for critical departmental initiatives
3

Financial Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of financial administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for financial administrative assistant
  • Departmental Invoice Management
  • Coordinate departmental meetings, maintain minutes, manage followup
  • Additional administrative/clerical duties as necessary
  • Sorts and distributes mail as needed
  • Perform other clerical duties such as note taking, filing, photocopying, collating, faxing
  • Markets the MEMBERS Financial Services program to both Credit Union employees and members by assisting with seminar preparation
  • Provides administrative support for MEMBERS Financial Services program
  • Act as the primary point of contact for internal and external partners
  • Plan, coordinate and ensure the Vice Presidents' schedules are followed and respected
  • Research, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature
Qualifications for financial administrative assistant
  • Experience using personal computers and standard business software
  • Experience working within a large database environment, such as a student information system
  • Prepare correspondence, gather information, prepare reports and charges for the Financial Services Department
  • Monitor Tailored Professional Services (TPS) payments entered by Advisors through the shopping cart
  • Prepare TPS reports monthly for specific Advisors and as needed for the Financial Services Department staff
  • Review A/P checks daily for accuracy and expenditure authority
4

Financial Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a financial administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for financial administrative assistant
  • Help Organize and maintain Student Communications
  • Process credit card payments for Advisor computer purchases, Advisor Trainee exam fees, Federal Employee Market Seminar fees, and other payments as requested
  • Coordinate the membership renewal annually for Advisors with the Financial Planning Association (FPA), Financial Services Institute (FSI), and GAMA International
  • Prepares monthly Advisor charge tickets file ensuring accuracy of advisor charges
  • Sorts and distributes department mail to the appropriate staff
  • Manage reporting calendar and staff time off calendar
  • Coordinate department monthly birthday and anniversary celebrations, and related events
  • Assist with answering phones and serve as backup for the Executive Assistant to the CFO as needed
  • Provide direct administrative support to the Assistant Treasurer, Financial Risk Management and the Director, Enterprise Risk Management and their staff in Houston and Europe
  • Back-up administrative support to the Assistant Treasurer, Corporate Finance, Director, Global Pension and Investments and Director Global Credit Services
Qualifications for financial administrative assistant
  • Preferred - One to two years Administrative Assistant experience
  • Knowledge of Excel, Word, Access, and Outlook software preferred
  • Ability to show sound judgment in handling confidential and/or sensitive information
  • Ability to make decisions within the general guidance of company policies and accounting principles with minimal supervision
  • Ability to use sound logic and analytical abilities to accurately complete varied and unique special projects as requested by management
  • Ability to clearly communicate and work well with all employees, advisors, and auditors
5

Financial Administrative Assistant Job Description

Job Description Example
Our company is hiring for a financial administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for financial administrative assistant
  • Process and track vendor payments and expense reporting
  • Organize & maintain filing system/database for the Global Treasury Operations, Financial Risk Management, Global Insurance and Enterprise Risk Management staff
  • Compile the monthly Treasury Management Report and the Quarterly Disaster Recovery Plan
  • Complete word processing, graphical, spreadsheet and database assignments as requested
  • Maintain and design Treasury Websites and Teamshare pages within corporate intranet
  • Evacuation Coordinator for floor /Fire Warden
  • Maintain confidential data related to transactional activities and policies
  • Distributes mail on a daily basis
  • Provides data retrieval support for internal and external audits
  • Posts transaction data to check and or securities received blotters, documents transmittal forms, monthly transmittal forms and other forms as needed
Qualifications for financial administrative assistant
  • At least two years’ experience in an administrative role at a professional services organization is required
  • High School diploma with a minimum of 8 years administrative professional experience
  • Proficient in personal computer skills, including Microsoft Word, Excel, PowerPoint, and other word processing, graphs, spreadsheets, database and Outlook software
  • Able to work independently and to initiate administrative improvements
  • Well-honed organizational skills—manage workflow & projects effectively and timely
  • Able to manage & prioritize multiple projects at the same time

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