Technical Administrative Assistant Job Description

Technical Administrative Assistant Job Description

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Technical administrative assistant provides administrative support and coordination via Microsoft Office (word, excel, powerpoint).

Technical Administrative Assistant Duties & Responsibilities

To write an effective technical administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included technical administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Demonstrated skills Microsoft Office computer programs (specifically, EXCEL, Outlook, PowerPoint, Word)
Supports the Awards Board award nomination process by compiling the nominations and inputting their information into an Excel file, verifying paper information in Xplore, and helping vet all nominations against the specified award criteria set for each award
Generates department correspondence and/or reports
Screens/prioritizes/directs incoming calls and email/correspondence taking appropriate actions as necessary
May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments
Provides clerical support, direction, guidance, and/or training to department
Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies
Coordinating meetings and conferences
Obtaining supplies
Assist in developing processes and internal documentation various administrative tasks

Technical Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Technical Administrative Assistant

List any licenses or certifications required by the position: ITAM, CE, MUST

Education for Technical Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the technical administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Communication, Technical, Supervision, Business, Administrative Assistant, English, Science, Chemistry

Skills for Technical Administrative Assistant

Desired skills for technical administrative assistant include:

Excel
Microsoft Word
Experience with graphics programs
WordPerfect
Administrative practices
Coordinating travel
Excel and PowerPoint
Insurance
Maintaining spreadsheets
Microsoft Office tools

Desired experience for technical administrative assistant includes:

Strong initiative and multi-tasking skills
Time management skills with a strong sense of prioritization and follow through
Strong planning, organizing, coordinating, problem solving skills
Effective communications skills (both speaking and writing)
Experience scheduling meetings, publishing agendas, and taking minutes (WebEx, Skype for Business)
Experience making travel arrangements, preparing visit requests, and expense reports

Technical Administrative Assistant Examples

1

Technical Administrative Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of technical administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for technical administrative assistant
  • Detailed record keeping, files maintenance, calendar creation, and other document management for executives and senior support staff
  • Handle sensitive and confidential information, coordinate, process, and tracks various forms for reimbursement, for Human Resources benefits, and new employee hiring
  • Coordinate and book travel arrangements through travel agency or online booking software
  • Review expense reports for reimbursement as needed
  • Provide meeting and conference support including preparation and note taking
  • Order supplies and business related items, such as business cards
  • Create and process purchase requests for personnel actions such as overseas dependent tuition
  • Set up conference and training rooms with audio and video equipment to accommodate conference calls, web net meetings, presentations and briefs
  • Assist the facilities manager in initial assistance for information technology needs
  • Bachelor degree or working toward a Bachelors or Associates degree
Qualifications for technical administrative assistant
  • Active secret clearance or the ability to obtain a secret clearance shortly after hire
  • Minimum of HS + 5 years
  • Proficiency with the editing and submittal of government contract data deliverables
  • Experience working with US Navy
  • 2 years’ experience working as an office administrative assistant
  • 2 years of proven oral and written skills experience in communicating with many levels of decision makers, peers and colleagues
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Technical Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a technical administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for technical administrative assistant
  • 1 year of demonstrated experience in set-up, operation, maintenance, and troubleshooting of web-based audio-visual equipment and Video Tele-Conference equipment
  • Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information up to the SECRET level
  • Perform data extraction and data entry
  • Making and managing appointments and meeting schedules
  • Establish and maintain files and records on an ongoing basis and be able to retrieve data in a timely manner
  • Assists with departmental work order and purchase requisitions
  • Collection, compilation, and tracking of the daily pending test results list for our 3rd party laboratory providers
  • Additional clerical, administrative, and project management responsibilities as assigned
  • Taking and maintaining meeting minutes
  • Collect, organize, and edit information required to produce high quality reports
Qualifications for technical administrative assistant
  • Minimum 2 years’ experience clerking in a fast-paced medical, hospital, laboratory, or health related industry environment (Preferred)
  • Previous experience in a contract research organization, clinical trials, or a CAP/CLIA regulated clinical laboratory preferred
  • Knowledge of other computer software and programs where applicable-SharePoint and EP Evaluator a Plus
  • Rewrite or edit complex technical reports prepared by engineers or scientists
  • Assist PM with daily project functions such as maintaining budget files, estimates to complete, and project schedules
  • Maintain project tracking tools
3

Technical Administrative Assistant Job Description

Job Description Example
Our growing company is hiring for a technical administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for technical administrative assistant
  • Provide general administrative support services
  • Position will spend significant time maintaining and updating various computer applications in support of operations
  • Responsible for generating and maintaining reports as requested
  • Purchasing of routine and non-routine office and manufacturing supplies
  • Developing relationships with suppliers when appropriate
  • Maintain records as necessary
  • Supervisor support as directed
  • Assist Business & Finance Manager with daily project functions such as maintaining budget files, verifying accuracy of invoice and procurement products produced by others, and support of ad hoc management report requests
  • Prepare, rewrite, or edit reports and presentations
  • Collecting, analyzing and entering lot data from all incoming products going to various warehouses and ensure the data is integrated into a Certificate of Analysis (COA)
Qualifications for technical administrative assistant
  • Proficiency with the preparation of both business and technical presentations
  • Knowledgeable editor of technical and business reports with a command of grammar, composition, and style
  • Bachelor’s degree in engineering or business management with a minor in engineering or technology
  • Five years experience in related field with three years supervisory/management experience
  • Demonstrated ability to perform data, statistical and probability analyses
  • Database or other computer programming experience preferred
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Technical Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a technical administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for technical administrative assistant
  • Maintain product specification set-up and definitions and enter lot data for respective product/service
  • Maintain customer specifications that differ from standard product specifications
  • Maintain customer's catalog item number for company products and resources
  • Maintain quality information for each site specific customer location
  • Generate certificate of analysis for all products consistent with customer and or product specifications
  • Interact with customer order service in identifying suitable product verses customer orders
  • Provide administrative assistance to technical service in any needed capacity
  • Endorsements Issuance
  • Invoicing of Endorsements
  • Order Loss Runs from carriers
Qualifications for technical administrative assistant
  • Excellent verbal and written communication skills, strong work ethic
  • Must be flexible with workload and hours
  • Minimum of five years total professional experience in an executive administration, office operations role
  • Demonstrates proficiency in database creation and management
  • Enter New Business submission
  • Perform internal audits of the Surplus Line procedures monthly
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Technical Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of technical administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for technical administrative assistant
  • Answer main office phone and direct calls as needed
  • Process notices of cancellation, reinstatements and non-renewals
  • Scan and direct incoming mail and faxes
  • Assist the Underwriters and Underwriting Assistants in all functions of the department as necessary
  • Prioritizes and organizes calendar and coordinates complex scheduling requirements with internal and external stakeholders
  • Assists is daily task prioritization and provides awareness of items that require manager attention
  • Assists in preparation and drafting of materials that are used to communicate with volunteers, leadership and other stakeholders
  • Processes expense reports in a timely and accurate fashion following company policies
  • Interfaces with high-level volunteers and executives internally and externally and ensures seamless coordination of multi-faceted projects
  • Schedules, sources agenda items and attends management meetings and other designated meetings and documents minutes and ensures that the follow up items are attended to punctually
Qualifications for technical administrative assistant
  • Exhibit a willingness to help and support others
  • Manage time to get the job done with minimal supervision
  • Excellent communications skills, both oral and written, with a demonstrated ability to work effectively with individuals at all levels
  • Drafts confidential correspondence and edits a range of documents
  • 6+ years of administrative support or equivalent experience
  • 2+ years of experience in creation of presentations, charts, story-telling utilizing power point or other similar tool

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