IT Administrative Assistant Job Description

IT Administrative Assistant Job Description

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IT administrative assistant provides production support for SAP procurement modules including testing support and enhancement packs, making minor enhancements to SAP procurement modules, supporting key constituencies, and resolving system problems.

IT Administrative Assistant Duties & Responsibilities

To write an effective IT administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included IT administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinate overtime meals and handle facilities / IT requests as needed
Arrange travel for conventions and events
Handle receipts and create expense reports
Organize various team activities and special events
Light calendaring for team meetings
Maintains calendar of meeting and appointments
Prepares written communications ensuring outgoing correspondence is professional, accurate, and grammatically correct
Schedules travel arrangements including reservations (airline, car rental, local ground transportation, hotel, lunch, dinner, ) and subsequent expense reporting
Professionally and discreetly handles incoming telephone calls and visitors
Event planning organization and oversight

IT Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for IT Administrative Assistant

List any licenses or certifications required by the position: MS, AED, CPR

Education for IT Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the IT administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Education, Business, Administrative Assistant, Management, Business/Administration, Information Technology, Technology, Marketing, Technical

Skills for IT Administrative Assistant

Desired skills for IT administrative assistant include:

JP Morgan Procurement
Procurement site
Concur travel planning application
Excel
Advanced level of Access
MS Word
Access
Accounting-related SAP modules
Administrative and accounting processes
Agile / Kanban tools

Desired experience for IT administrative assistant includes:

A minimum of 3 years’ experience in an administrative role
An individual with a passion for Blizzard games is highly encouraged and will be prioritized
Provides full range of administrative support to global senior business head
Answers, screens and prioritizes incoming calls, many of which may require immediate attention
Actively monitors emails, prioritizes and flags those that are critical and/or time-sensitive requiring action
Proactively maintains Outlook calendar

IT Administrative Assistant Examples

1

IT Administrative Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of IT administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for IT administrative assistant
  • Prepare documentation for various meetings and training classes
  • Completes special project work as required
  • Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation and lodging
  • Plan and organize regular staff meetings for senior executives, including agenda and materials preparation, tracking attendance, and organizing logistics
  • Plan and manage regular team meetings and events
  • Plan and manage large internal conferences
  • Maintain organizational charts for senior executives and their teams
  • Provides support for other Assistants in case of absence and with various projects as needed
  • Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines
  • Translates thoughts into documents (letters/memos/presentations, ) using existing material
Qualifications for IT administrative assistant
  • Two or more years of departmental clerical support or administrative assistant experience
  • Makes meeting room, video conference, conference call, restaurant and catering arrangements
  • Utilizes technology, tools, resources to perform various administrative duties
  • Ensures confidential treatment of documents and communications as required
  • Participates in team activities to develop processes and procedures to improve business operations
  • Assists with implementation of process enhancements to improve productivity and quality
2

IT Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of IT administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for IT administrative assistant
  • Acts as a conduit of communication to and from Sr
  • Serves as a point of contact for internal and external stakeholders
  • Ensure invoices and allocated to the appropriate team
  • Order fullfillment
  • Connect and set up hardware
  • Manage calendars for two department directors
  • Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms
  • Make travel arrangements (e.g., airline
  • Ensure meeting participants (e.g., external customers
  • Heavy calendar management for multiple individuals including coordination of monthly/quarterly summit meetings
Qualifications for IT administrative assistant
  • Minimum of three years administrative assistant experience is required
  • High school diploma or equivalent is required, completion of Administrative Assistant program or other secondary coursework in business is preferred
  • Two or more years’ secretarial/administrative experience supporting a senior level manager or other sufficient job-related experience in the financial industry is required, three years of secretarial/administrative support experience in a corporate environment is preferred
  • 5+ years’ experience in an administrative assistant
  • Must be able to manage a diverse, complex, high volume workload
  • Ability to prioritize your work, multitask and meet deadlines in a fast-paced environment
3

IT Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of IT administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for IT administrative assistant
  • Facilitates the agenda and logistics for various team meetings
  • Facilitates distribution lists, employee reward and recognition gift ordering, office supplies, business cards
  • Ability to manage box, SharePoint and fusion
  • Assist with maintenance of organization charts and other power point materials
  • Collaborate with outside supplier for various on site and off site meetings
  • Viewed as key go to resource in the group to connect with other BSC teams - Facilities, Desk side support, Security, Conference rooms
  • May be responsible for various components of project work – Quarterly meetings, space planning, Employee engagement events
  • Confidential information typically consists of non-public company sensitive information
  • Perform routine administrative tasks including phone coverage, ordering office supplies, electronic filing, photocopying
  • Prepare and distribute routine correspondence
Qualifications for IT administrative assistant
  • Minimum of one year administrative experience supporting a senior manager/director or other sufficient job-related experience in the financial industry
  • Administrative/office certificate or post high school coursework in business
  • Capability to exercise independent judgement and decision making while maintaining a high attention to detail
  • Ability to interact with all associates across the organization
  • Ability to multi-task and prioritize various responsibilities on a daily basis
  • Cover letter that includes why you are interested in working at Blizzard and joining the IT team and what games you are currently playing
4

IT Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of IT administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for IT administrative assistant
  • Support department wide meetings and special events including catering, technical equipment set up, awards and recognition
  • Coordinate and assist with scheduling interviews including greeting potential candidates, creating interview agendas, reserving conference rooms
  • Back-up other Administrative Assistants as needed
  • Budget Control – Constant monitoring of Plan vs
  • Vendors’ Relationship – managing relationships with local and international vendors, renewing contracts, issuing purchase orders in the company PO system, taking care of all related invoices and daily interaction with the finance department for on-going payments
  • Shipment – Responsibility for equipment shipments & customs related issues with vendors orders
  • Independent and able to work in a fast-pace environment
  • ** Temp position***
  • Frequently act independently and provide feedback to leadership so actions can be taken in a timely way
  • Executing various processes for department, including organization and position management, utilizing workforce and SAP software suites for requests and information management department moves and office planning
Qualifications for IT administrative assistant
  • Ability to maintain high degree of confidentiality and discretion
  • Ability to take initiative and drive projects to completion
  • Demonstrate high levels of professionalism and customer orientation
  • Experience setting up and booking travel
  • Ability to work independently, multi-task, and prioritize daily work load
  • Ability to use Lync Meetings and drive presentations for IT Senior Staff
5

IT Administrative Assistant Job Description

Job Description Example
Our company is looking for an IT administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for IT administrative assistant
  • Manage travel bookings for team
  • Complete timesheets and expense reports as required
  • Plan and organize events as required
  • Provide backup and vacation coverage for other associates in Information Services
  • Position supports executive level manager by performing moderately complex administrative activities that requires a high level of initiative and judgment
  • Maintain executive calendar, and travel itineraries
  • Coordinates special events, large group meetings, conferences, and audio-visual equipment
  • Prepares and submits expense reports for executive/manager
  • Assists in researching and analyzing data to prepare reports for management
  • Researches, compiles, and formats information into databases and spreadsheets
Qualifications for IT administrative assistant
  • Experience in a purchasing or invoicing role preferred
  • Displays a high level of strong attention to detail
  • This position will start in January and last approximately 3 months
  • Associates or Bachelors degree in a relevant field, or equivalent related work experience
  • Exceptional organizational, interpersonal, and communication skills sensitivity for handling confidential information are required
  • Answer, take messages and direct incoming telephone calls in a professional manner

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