Administrative Assistant, Senior Job Description

Administrative Assistant, Senior Job Description

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Administrative assistant, senior provides insights and expertise on policies, processes, procedures, tools, technologies and knowledge management practices that impact Canadian Operations.

Administrative Assistant, Senior Duties & Responsibilities

To write an effective administrative assistant, senior job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative assistant, senior job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage complex travel schedule and prepare electronic expense reports using US Dollar and other currencies (i.e., Euro, British Pound, Canadian and Australian Dollar)
Meet and greet guests (i.e., high profile investors, clients, brokers)
Identify tactical and strategic opportunities to drive growth and profitability
Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a wide range of specified issues and in the resolution of a variety of day-to-day matters
Assist in calendar support for large meetings (internal and external)
Booking travel arrangements via our internal online booking tool
Process expense reports in a timely manner, adhering to the policy and procedures
Order supplies and assist with other ordering as needed (equipment, software via our internal Service NOW tool)
Partner with other Administrative staff in the Risk Management department as needed (based in NYC and Charlotte) for coverage, assistance, projects as needed
Sets up and maintains filing systems

Administrative Assistant, Senior Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Assistant, Senior

List any licenses or certifications required by the position: HR, CAPP, GOLD, OFAC, PAI, AIA, U-M, PLU, PHR, SHRM

Education for Administrative Assistant, Senior

Typically a job would require a certain level of education.

Employers hiring for the administrative assistant, senior job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Administrative Assistant, Communication, Technical, Management, General Education, Business/Administration, Engineering

Skills for Administrative Assistant, Senior

Desired skills for administrative assistant, senior include:

Accounting and financial principles and functions
Business processes and procedures
Organization policies
Practices and operations
Technology tools within assigned responsibilities
ERecruit
UMHS policies and procedures
UMHS/UMPNC/MNA contract
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Desired experience for administrative assistant, senior includes:

External counsel and experts
Highly efficient PC skills required (Must be fluent in MS Office, Word, Excel, Outlook, PowerPoint and the Internet with no training needed)
Requires a high school diploma and a minimum of 2-3 years administrative experience, or equivalent overall experience
Secure surgeon consultant faculty
Input information into the compliance customer database
Communicate details with surgeon consultant and sales requestor

Administrative Assistant, Senior Examples

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Administrative Assistant, Senior Job Description

Job Description Example
Our innovative and growing company is looking for an administrative assistant, senior. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative assistant, senior
  • Registration for congresses/conferences
  • Coordinating recruitment processes, scheduling interviews and welcoming candidates
  • Coordinating arrival of new hires, related activities with HR department, induction program
  • Providing administrative support on specific projects
  • Faxing, scanning, and making copies of documents
  • Making arrangements for other Privacy Office activities, outside meetings
  • Composing letters and reports
  • Preparing/editing presentations
  • Providing assistance, training to other administrative staff, may supervise other staff
  • Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering
Qualifications for administrative assistant, senior
  • Ongoing contact with customer service department for orders on executive promotional accounts and donations
  • Experience supporting or working in the financial industry
  • It is necessary for the incumbent to have a good understanding of bank policies and procedures, outstanding grammar skills, and knowledge of bank deposit and loan products
  • Requires a technical level of knowledge normally acquired through two years of college level courses in business administration or related field or comparable work experience or three years of administrative office experience at an executive level
  • Must possess well developed interpersonal skills
  • This position requires a high degree of independent judgment, discretion, and knowledge of company organization, policy, and personnel, enabling the incumbent to work independently under general instruction on a large variety of special projects
2

Administrative Assistant, Senior Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative assistant, senior. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant, senior
  • Create a positive teamwork environment
  • Handle confidential information and situations securely
  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, ), offsites, and special events or conferences
  • Respond to ad hoc requests (filing, copying, responding to problems with printers, ) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, managing a conference)
  • Manages the schedules of those whom they support
  • Respond to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately
  • Track invoice payments
  • Coordinate travel schedule
  • Interact with healthcare providers
  • The incumbent will provide advanced administrative assistance support Head of GMA Strategic Planning
Qualifications for administrative assistant, senior
  • Ability to function in an interrupt-driven environment
  • High school education or equivalent and four to six years of experience
  • Advanced proficiency in Microsoft Word, Excel,PowePoint and Outlook
  • Associates Degree and 5+ years of administrative experience
  • Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs
  • Proficiency with computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyers XMS, Concur)
3

Administrative Assistant, Senior Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative assistant, senior. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative assistant, senior
  • Managing calendars, scheduling and coordinating of meetings
  • Preparing travel arrangements and logistics for conferences/meetings
  • Ordering supplies, creating requisitions and working with contracts for department
  • Project managing and leading / facilitating logistics and meeting planning for offsite and onsite team meetings
  • Assist in coordinating & tracking the execution of contract renewals, business cases, TPO, and hiring/onboarding/offboarding
  • Help manage the calendars of Executive Directors and Vice Presidents and work effectively with others to efficiently and effectively schedule, structure, report on, and followup on meetings
  • Provide general support including meeting management (report photocopying, scheduling, booking meeting rooms, etc), & team preparedness (ordering supplies, faxing, distributing mail, etc)
  • While direct to Executive Director, work cooperatively with other BA's and AA's within the group
  • Perform routine tasks such as those related to business management
  • Respond to ad hoc requests (filing, copying, ) and provide project/program support representing the team (researching issues or questions about policies or practices, proactively identifying processes for improvement and recommending and enacting changes)
Qualifications for administrative assistant, senior
  • Convert documents using EDGAR Software in preparation for filings with the SEC
  • Assist paralegals with functions related to regulatory filings
  • Gather and assist in preparation of documentation for internal committee meetings
  • Provide telephone coverage for SMC and team, screening calls and directing, as appropriate
  • Organize all details of the SMC and team business calendar and travel arrangements
  • Assist in structuring and organizing the team files
4

Administrative Assistant, Senior Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative assistant, senior. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative assistant, senior
  • Complete Support for the SVP, Director of the Investment Platform & Division, Investment Platform Developers, Consultant Relations Managers and the Institutional Sales team
  • Coordinate all aspects of travel, inclusive of flights, hotels, and ground transportation
  • Prepare and submit expense reports / reconcile payments
  • Process check requests for payment of invoices
  • Oversee calendar management
  • Arrange video conferences and internal/external meetings
  • Write staff meeting minutes with action items
  • Maintain a high level of confidentiality and securely handle sensitive material with all levels of management
  • Create and prepare routine presentations/memos/reports for approval
  • Manage approval and authorization process on behalf of supervisor for purchasing
Qualifications for administrative assistant, senior
  • Associate’s degree and minimum 3-5 years relevant experience
  • Manage calendars, schedule meetings, and arrange travel
  • Screen calls and respond to inquires
  • Previous administrative experience within financial services
  • Previous experience supporting a senior executive
  • Handling urgent calls with professionalism and good judgment
5

Administrative Assistant, Senior Job Description

Job Description Example
Our innovative and growing company is looking for an administrative assistant, senior. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant, senior
  • Managing department communication for manager(s) including mail, email, calendar and website updates
  • Making complex domestic and international travel arrangements
  • Exercising discretion in handling of confidential material and information
  • Providing clerical support including filing, faxing, copying, data entry
  • Distribute Lucites to send to clients, buyers and other related contacts.This includes creating cards that will accompany the Lucite and congratulatory labels packing and shipping the items
  • Coordinating all administrative support
  • Identifying and implementing process improvement ideas
  • Drafting communications and interacting with internal and external customers
  • Demonstrating strong leadership amongst and collaboration with the administrative staff of the Executive Committee and other administrative staff within and across the organization
  • Coordinating domestic/international external and internal meeting logistics and preparing meeting materials
Qualifications for administrative assistant, senior
  • Maintaining daily calendar and other schedules, as appropriate
  • Coordinating domestic and international travel arrangements and completing expense reports
  • Input and direction into budget (global and US)
  • Managing the administration and coordination of internal and external meetings and interacting with all levels of management
  • Assisting in meeting planning
  • Bachelor’s degree and a minimum of three to five years’ experience supporting a senior executive in an administrative capacity or an equivalent combination of education and experience

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