Senior Administrative Assistant Job Description

Senior Administrative Assistant Job Description

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Senior administrative assistant provides advanced support including, but not limited to: Spreadsheet work , prepare and edit Word and Powerpoint documents specific to the business / department.

Senior Administrative Assistant Duties & Responsibilities

To write an effective senior administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included senior administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations)
Managing daily calendars through MS Outlook
Compose and type complex correspondence (using Word)
Coordinate / Plan organizational events networking, town halls
Maintain filing system, correspondence, documents and personal files for executives
Perform administrative duties in an efficient and timely manner
Prepare and execute deal process activities which may include using Cap Source to assist deal teams in creating buyer’s list, creating and updating Confidentiality Agreements and Non-disclosure Agreements, checking with Legal when appropriate
Read and route incoming mail
Greet clients, ascertain nature of business and route visitors to employer or appropriate person
Prepare expense reports for supported staff in a timely manner

Senior Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Administrative Assistant

List any licenses or certifications required by the position: HR, CAPP, GOLD, OFAC, PAI, AIA, U-M, PLU, PHR, SHRM

Education for Senior Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the senior administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Administrative Assistant, Communication, Technical, Management, General Education, Business/Administration, Engineering

Skills for Senior Administrative Assistant

Desired skills for senior administrative assistant include:

Excel
MS Word
Multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
PowerPoint
Microsoft Office
Word
Outlook
Adherence to all company policies and procedures
Travel Express
EPurchase

Desired experience for senior administrative assistant includes:

Participate in and support firm initiatives
A minimum of 2 years directly related experience in an administrative assistant position, preferably in a financial or consulting environment
Organize and facilitate meetings, conferences, catering, and other specials events, as required
Prepare time-sensitive materials for overnight delivery
Set up communication links for meetings via teleconference, videoconference and web conference for our U.S. and U.K
Must work well as a team with other administrative and clerical support staff to ensure the office is running properly and efficiently (i.e., providing backup support as needed, ordering supplies, mail distribution, copying, equipment servicing/repair)

Senior Administrative Assistant Examples

1

Senior Administrative Assistant Job Description

Job Description Example
Our growing company is looking for a senior administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior administrative assistant
  • Complete heavy calendar management via Outlook
  • Bankcard reconciliation
  • Coordination of complex domestic and international travel arrangements
  • Preparation of documentation and materials in MS Office Suite
  • Preparing client billing, compliance, coordination of duplication and graphics support
  • Scheduling meetings involving participants across multiple time zones and locations
  • Meeting logistics, teleconference/webex,/video, room set-up, catering
  • Coordinating with hotel or other external venue representative
  • Working with other assistants to secure conference rooms and to modify calendars to accommodate meetings
  • Arranging and scheduling domestic and international travel itineraries and related activities (flights, train tickets, hotels, car rentals, transfers, visa requisitions) through the company's travel systems
Qualifications for senior administrative assistant
  • Maintain a professional work environment at all times and comply with company dress code
  • Minimum of 5 years administrative experience, financial services industry preferred
  • Proactive calendar management and timely conflict resolution
  • Must be reliable and able to work well independently and work well in a team
  • Ability to handle competing priorities and tight deadlines simultaneously while maintaining quality
  • Ability to multi-task and be proactive in identifying potential issues and providing assistance where it is needed
2

Senior Administrative Assistant Job Description

Job Description Example
Our company is looking for a senior administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative assistant
  • Monitor department MS Outlook mailbox
  • Independently manage leader(s) calendar and meeting prioritization
  • Coordinate department meetings external customer meetings
  • Schedule travel arrangements for individuals or teams with a very dynamic schedule and significant international travel, visa processing and expense reports
  • Manage purchasing requests using CPC or e-Purchasing and quarterly/annual budgets
  • Coordinate hiring interviews and first day office logistics for new hires
  • Plan quarterly team events for the organization
  • Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions
  • Maintain the organizations SharePoint* sites which include multiple document and meeting workspaces
  • Manage org charts, office space, desks and workspaces, including space needs, moves and office supplies and equipment procurement
Qualifications for senior administrative assistant
  • Up to date with office procedures and technical training all policy guidelines and compliance requirements
  • Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate
  • 5+ years of Administrative experience in a Business environment with increasing variety and complexity or equivalent
  • Knowledge of NewMarket or Delphi software and SalesForce preferred
  • 4 year college degree, business related preferred
  • At least a HS diploma or GED (or higher)
3

Senior Administrative Assistant Job Description

Job Description Example
Our company is looking for a senior administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior administrative assistant
  • Work with Marketing and CFR group to provide information to Marketing regarding group needs for marketing pieces for events
  • Maintain and update contact information in SalesLogix
  • Recording Retention legal policies and record keeping compliance
  • Managing and tracking the department budget
  • Assuring project coordination and communication with team in the deployment and execution process of department initiatives
  • Managing department moves as needed
  • Leading ad hoc projects as requested
  • Assisting in the preparation of presentation materials
  • Heavy calendar management for complex meetings - ensuring onsite audio-visual and settubg up support for such meetings
  • Providing back-up administrative support to team
Qualifications for senior administrative assistant
  • At least 4 years of professional work experience in related field
  • Maintain calendars and schedule appointments as needed
  • Coordinate travel/perform expense reporting
  • Knowledge and proficiency of computer programs (Windows/Microsoft Environment, Access, web-based applications)
  • Knowledge of internal business systems (hiring, purchasing, scheduling, org tools, planning)
  • Spanish and / or Portuguese language fluency
4

Senior Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a senior administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative assistant
  • Create spreadsheets including formulas, charting and graphing data in Microsoft Excel
  • Arrange in-house meetings including scheduling meeting rooms, coordinating schedules of attendees and greeting guests
  • Process and reconcile expense accounts thru Concur System
  • Organize incoming mail
  • Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes
  • Manage ongoing job evaluation process
  • Receive requests
  • Confirm completeness of requests
  • Manage access tracking database
  • Manage standard notifications and correspondence with clients
Qualifications for senior administrative assistant
  • Ability to deal with confidential materials in an appropriate manner.At BMO Harris Bank, we have been helping our customers and communities for over 130 years
  • Must be computer literate and have excellent analytical skills
  • Proficiency with personal computers pertinent mainframe systems and common software packages
  • Demonstrated ability to create and produce presentations and reports, handle small scale projects independently
  • Track down delinquent accounts
  • Create folders for document storage
5

Senior Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of senior administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative assistant
  • Maintaining executive calendars
  • Handling executive mail, including pre-sorting and prioritizing mail and responding to immediate and urgent requests
  • Ariba purchasing
  • Arranging video conferences and internal /external meetings
  • Attending and writing staff meeting minutes with action items
  • Coordinating internal and external meetings involving logistics management and hosting
  • Acting as the first line representation of the business to other functional groups and acting as a liaison between other offices
  • Interfacing with staff and senior level managers, and the external network
  • Ensuring a smooth and efficient professional flow of day-to-day operations
  • Efficient management of internal electronic systems to facilitate completion of tasks (Workday, Taleo, SharePoint, WebEx, Catalyst, Concur, NEXTS)
Qualifications for senior administrative assistant
  • Organized, enthusiastic, with a willingness to learn
  • Prior experience in an administrative assistant role
  • Associate’s Degree required and Bachelor’s Degree preferred
  • Solid verbal and written communication skills in English, any other language woud be a plus
  • Actively participating in weekly team meetings and follow up on action items
  • Providing administrative support requiring knowledge of department and business unit functions

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