Senior Executive Assistant Job Description

Senior Executive Assistant Job Description

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Senior executive assistant provides support to team in relevant technology applications SharePoint, Outlook, Word, PowerPoint and other company or client supported programs.

Senior Executive Assistant Duties & Responsibilities

To write an effective senior executive assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included senior executive assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Typing memos, reports, and PowerPoint presentations
Typing memos / reports, preparing PowerPoint presentation
Arranging equipment
Preparing expense reimbursements / invoices for payment
Answering phone lines and attending to e-mails
Mail correspondence & distribution
Maintaining calendar, scheduling appointments, and booking of internal and client conference rooms
Maintain calendars, schedule meetings and conferences, and coordinate travel
Produce reports and presentations for senior management
Open and screen mail and respond to correspondence and inquiries on behalf of manager

Senior Executive Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Executive Assistant

List any licenses or certifications required by the position: PMP, ID, CMFAS, CBAP, HR, CIMA, ACCA, SPHR, PHR

Education for Senior Executive Assistant

Typically a job would require a certain level of education.

Employers hiring for the senior executive assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Executive Assistant, Management, Administrative Assistant, Business/Administration, Technical, Communication, Military

Skills for Senior Executive Assistant

Desired skills for senior executive assistant include:

Excel
Word
Procedures
PowerPoint
MS Word
Company operations
Policies
Company policies and procedures
MS Outlook
General office procedures

Desired experience for senior executive assistant includes:

Ability to work independently part of the
This position may be responsible for 100% compliance with all regulatory and procedural requirements
Able to handle a large team
2+ years of previous Administrative experience in a large professional setting
At least seven years’ of secretarial experience and with substantial experience in supporting senior executives
Screen and route telephone calls and greet visitors

Senior Executive Assistant Examples

1

Senior Executive Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of senior executive assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior executive assistant
  • Supports team in administration and operational matters
  • Heavy Calendar, T&E and travel arrangements
  • Maintaining calendar, appointments, rooms, and equipment
  • Maintaining calendar, scheduling appointments, booking rooms, and arranging equipment
  • Maintaining calendar, scheduling appointments, booking rooms, and arranging equipment (multiple meeting requests)
  • Interaction with both internal and external contacts
  • Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner
  • Answering phones and directing all incoming calls to appropriate party promptly and efficiently
  • Communicating and handling incoming and outgoing electronic communications
  • Developing and assisting with preparation of high level presentation materials
Qualifications for senior executive assistant
  • Reviewing, analyzing, and summarizing miscellaneous reports and documents
  • Preparing background documents and outgoing mail, as necessary
  • Arranging travel schedules and reservations and creating itineraries
  • Project management support, as needed
  • Handling personal tasks, as needed
  • Assists with developing and proofreading presentations, reports, letters, for accuracy, format, correct form and content
2

Senior Executive Assistant Job Description

Job Description Example
Our company is looking to fill the role of senior executive assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior executive assistant
  • Follow standardized tasks according to established rules and procedures, with some interpretation as necessary
  • Anticipate the details
  • May provide exceptional administrative support to the direct reports of the executive other department staff as needed
  • Handle busy and ever changing calendar, coordinating with other senior or client executives
  • Manages operation of local office space including assisting with new hires, coordinating events, and maintaining office supplies
  • Manages personal calendar for SVP
  • Provides leadership and builds teamwork among sectors, division, or groups
  • Maintains accurate, complete and current files
  • Reviews executive’s mail, business sensitive or strictly private mail using appropriate security measures
  • Copies, assembles and collates documents
Qualifications for senior executive assistant
  • Minimum of 4 years of professional administrative/ chief of staff experience required, at the VP level or above
  • Media or Consumer business background
  • Exceptional telephone protocol and high degree of professionalism
  • Energetic, upbeat, outgoing, organized and detail oriented with excellent follow through skills
  • Independently initiate correspondence and actions
  • Curious, eager to learn and committed to self-improvement
3

Senior Executive Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a senior executive assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior executive assistant
  • Checking inbox and responding to emails
  • Copying data from master spreadsheet into USPC slides
  • Cleaning up MentorScout usage (remove anyone no longer with the company, reminders to those not active, etc)
  • Booking calls with multiple people
  • Booking rooms and catering for events
  • Prioritizes and summarizes contents of incoming materials - , mail, reports, government notifications, articles, competitor packages - requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates
  • Arranges and coordinates travel and meeting schedules, including travel agenda and meeting schedules
  • Providing primary and back-up phone coverage, directing calls to appropriate parties
  • Coordinating international/domestic travel and hotel arrangements
  • Coordinating arrangements for meetings
Qualifications for senior executive assistant
  • Ability to manage department projects and records/ documents
  • Must be detail oriented with high level of interpersonal skills to ensure effective, and accurate flow of all information
  • Able to work independently and provide services to multiple staff members
  • Must work effectively with all levels of the organization
  • Requires excellent organizational and interpersonal skills problem solving, negotiation and follow-up skills
  • Preparing and processing travel and entertainment expenses promptly and accurately
4

Senior Executive Assistant Job Description

Job Description Example
Our company is hiring for a senior executive assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior executive assistant
  • Coordinates with internal and external executive-level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers, and developing agendas or recreational programs for non-local group meetings or events
  • Manage Microsoft Outlook calendar, inbox, and address books
  • Schedule and coordinate meetings / conference calls
  • Perform internet research using licensed tools
  • Support marketing reporting efforts
  • Work with back-up to ensure full uninterrupted coverage of for local team
  • Ensure team compliance with all modules of CRM management
  • Processing and coordinating expense reporting
  • Scheduling and preparing agenda for regular meetings
  • Coordinating and organizing meetings, events and travel plans
Qualifications for senior executive assistant
  • Ability to deal with all levels of staff and management within the organization, the public, under highly stressful conditions
  • Excellent composition and grammar verbal communication skills
  • You have excellent writing and grammar skills
  • Minimum for 5 or more years of experience providing administrative support
  • Ability to work under tight deadlines and handle confidential material
  • Poise and professionalism in contacts with people both within and external to the company
5

Senior Executive Assistant Job Description

Job Description Example
Our growing company is hiring for a senior executive assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior executive assistant
  • Tracking expenses and ensuring all bills are paid on time
  • Coordinating with key Financial, Legal, and Property Advisors to coordinate gathering of information keeping Executive apprised of key deadlines
  • Coordinating drivers
  • Managing ad hoc executive projects
  • Communicates (both written and verbal) in a professional manner with all levels of individuals
  • Discusses priorities and special appointments with the Senior Executive, and efficiently handles requests for time or meetings as needed to ensure the Senior Executive’s time is effectively managed
  • Is accommodating to the Senior Executive's schedule
  • Maintain calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
  • Perform administrative duties such as coordinating travel arrangements ordering office supplies, preparing monthly expense reports
  • Create and maintain status tracking reports
Qualifications for senior executive assistant
  • 10+ years of previous experience supporting a Senior-level professional
  • Must have a positive attitude, able to work well with others, and perseverance
  • Some business travel might be required
  • Must have a strong work ethic and an expectation of working overtime when the workload deems necessary
  • Must possess excellent communication skills, both orally and in writing
  • Flexibility to work outside of normal business hours when required

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