HBO Executive Assistant Job Description
HBO executive assistant
provides highly-organised, reliable and detail-driven support for industry events for clients in a range of different formats, including roundtables to webinars.
HBO Executive Assistant Duties & Responsibilities
To write an effective HBO executive assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included HBO executive assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Agency experience knowledge of industry players and standards preferred
Agency experience knowledge of industry players and standards is highly preferred
Agency or management company experience knowledge of industry players and standards is highly preferred
Interact with outside parties, which may include vendors, talent, producers, publicists, , while always exhibiting a high level of professionalism, confidentiality and discretion
Arrange travel, prepare expense reports, order dubs
Track and distribute pertinent documents from productions
Administrative support (schedule meetings, manage calendars, travel arrangements, expense reports, handle phones, mailings, ) for 2 Vice Presidents
Take initiative on various projects and handle independently
Partner with colleagues on other projects, keeping manager/colleagues informed
Duties also include heavy office administration including logging submissions, maintaining files, and logging and tracking materials research projects related to projects in development, production and post
HBO Executive Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for HBO Executive Assistant
Typically a job would require a certain level of education.
Employers hiring for the HBO executive assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Administrative Assistant, Marketing, Business, Associates, Business/Management, Management, Sound, Technology
Skills for HBO Executive Assistant
Desired skills for HBO executive assistant include:
Industry players and standards is highly
Industry players and standards
Internal applications once trained
Standard accounting principles at a minimum
Entertainment community
Excel
Microsoft Office applications
Outlook
Feature post-production and various film and tape formats strongly
Filemaker Pro
Desired experience for HBO executive assistant includes:
Ability to multi-task with excellent attention to detail and strong follow-up, a must
High degree of professionalism, discretion, good judgment and ability to adapt quickly to fast paced work environment
Bachelor’s degree and related Marketing experience, preferably working for a senior executive in a corporate environment
Candidate must be able to work independently while managing multiple projects
Must have excellent computer skills, including proficiency in MS Office (Word, Excel and PowerPoint – including creation of presentation templates, animation of slides)
Must be extremely organized, detail-oriented and a team player
HBO Executive Assistant Examples
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HBO Executive Assistant Job Description
Job Description Example
Our innovative and growing company is looking for a HBO executive assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HBO executive assistant
- Proficient in scheduling both large internal meetings with upper management external meetings with show creators, producers, and talent
- Ability to prepare, draft, and execute accurate business correspondence
- Ability to take on a leadership role among the other department assistants to form a cohesive workflow
- Provide general administrative support to SVP and VP as requested
- Serve as liaison between SVP and her team, internal HBO clients, and partner affiliates, between the VP and his contacts
- Track budget expenses for Comcast and TWC corporate accounts
- Responsible for arranging schedules, planning business appointments, for VP
- Responsible also for keeping calendar and setting appointments arranging department meetings, coordinating travel, and processing monthly expense reports
- Coordinate support needs for team, including arranging for office furniture and equipment, supplies, ID cards
- Assist photo editors and production team on various projects (shoots, contracts, travel arrangements, ) responsible for maintaining job folders and database
Qualifications for HBO executive assistant
- Candidate must be resourceful, and must be able to prioritize and juggle various tasks
- Minimum 3 years related experience, college degree preferred
- Candidate must have strong organizational, interpersonal & communication skills (oral & written)
- Must be a team player who is flexible and can multi-task
- Ideal candidate will have strong organizational skills, a rigorous work ethic, exceptional people skills, an understanding of confidentiality
- Ideal candidate should have a polished manner, be a quick study, and possess exceptional multi-tasking abilities
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HBO Executive Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of HBO executive assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HBO executive assistant
- Responsible for creating and implementing organized systems and processes for management of records and correspondence, records retention, contract files, periodical library, art book library, , cross team and/or cross department
- Problem solve some computer tech issues
- Responsible for arranging schedules, planning business appointments, for SVP, VP’s, and Directors
- Responsible for creating and implementing organized systems and processes for all department records including correspondence, contract files, customer invoices, financial statements, Ensure compliance with department records retention policies
- Phone coverage, correspondence, expense reports, filing and photocopying
- Also responsible for organizing and maintaining filing systems within the department, maintaining various departmental calendars and contact information, and coordinating travel for the SVP, VP, and Directors
- Will coordinate with NY office for any visits by NY colleagues and secure appropriate workspace in L.A
- In addition, will provide back-up support to Corporate Finance and Production Finance, which will include assisting with the talent payment process and external payroll company
- Support SVP with reading and routing correspondence
- Maintain and coordinate schedules and files
Qualifications for HBO executive assistant
- Being a team player is a must being personable and easy-going
- Minimum of 5 years administrative experience supporting a senior-level executive
- Excellent organization, communication, and interpersonal skills and the ability to handle high volume of work with minimum supervision is essential
- Seek to resolve outstanding problems proactively
- Must have discretion and the ability to work with confidential matters
- Must possess exceptional multi-tasking and independent-thinking abilities with excellent administrative and organizational skills
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HBO Executive Assistant Job Description
Job Description Example
Our company is hiring for a HBO executive assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HBO executive assistant
- Assist in the production HBO’s annual Emmy box – assist with credit confirmations, copy editing, proofing, photo compilation, recordkeeping of show selections for Emmy entry
- Maintain an awards database and calendar for all programming and awards competitions
- Work with the HBO awards department as needed in crunch time as entries are being generated
- Work cooperatively with HBO studio on delivery and encoding of entry materials
- Assist with Awards ceremony rsvp’s for nominated HBO talent
- Provide general administrative support to two VPs as requested
- Calendar management for the VP and TA Managers which includes but not limited to complex scheduling of interviews, conference coordination with internals and external business partners such as recruiting agencies, diversity partners, key contacts across the enterprise
- Seek opportunities to improve processes, make suggestions accepting input/feedback
- Duties also include heavy office administration including logging submissions, maintaining files, managing databases, and logging and tracking materials research related to projects in development, production and post
- Administrative support (schedule meetings, manage calendars, travel arrangements, expense reports, handle phones, mailings, ) for the Vice President of Corporate Affairs
Qualifications for HBO executive assistant
- Must be a quick study, self-motivated, detail-oriented, and a team player with good interpersonal skills and polished manner
- 1-2 years of industry experience with knowledge of entertainment community
- Understand the development and production process
- Have a positive attitude and be able to work efficiently under pressure
- Familiarity with FileMaker, MM Budgeting/Scheduling, EP Budgeting/Scheduling, MS Word, and MS Excel preferred
- Ideal candidate should have a polished manner, be a quick study, possess exceptional multi-tasking abilities and be an independent thinker who is very detail oriented with excellent organizational skills
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HBO Executive Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a HBO executive assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HBO executive assistant
- Assistant will also conduct research related to projects in development, production and post
- Duties include preparation, review and distribution of documentation (deal memoranda, payment authorizations, ) relating to HBO Series Programming deals (e.g., writer, actor, director and other above-the-line personnel)
- General administrative duties including answering phones and calendar management
- General administrative duties including answering phones, calendar management and handling expense reports
- Coordinate with internal stakeholders (Finance, Legal, Original Programming, ) and external stakeholders (talent, producers, publicists, ) regarding contracts, payments and talent
- Arrange travel, prepare expense reports
- Provide general administration support to the VP, Media Distribution
- General administrative duties including answering phones, calendar management and expense reports
- Log film submissions in internal database
- Prepare and distribute deal memos to internal stakeholders
Qualifications for HBO executive assistant
- 5+ years experience supporting executive-level manager – preferably with global responsibility
- Must be proactive and able to work autonomously
- Will adapt to frequent changes with ease
- Can adhere to sensitive timelines, deadlines, and confidential materials
- Can build and maintain excellent relationships with key internal and external contacts
- Must be able to work independently, have a pleasant and outgoing personality, excellent phone and interpersonal skills, and be able to communicate clearly
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HBO Executive Assistant Job Description
Job Description Example
Our innovative and growing company is hiring for a HBO executive assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HBO executive assistant
- Administrative support for Vice President of Post Production (scheduling meetings, arranging travel, preparing expense reports, rolling calls and filing)
- Organizing and maintaining vital post information and workflows for an increasing slate of original programming
- Aiding the VP in the search for key editorial staff
- Overseeing the technical setup of dailies/cuts between production, editorial, facilities and studio
- Review scripts and help define the post budget, schedule and VFX scope with the VP
- Aiding in the tracking/delivery of picture and audio deliverables for press, promo, awards, and master delivery for domestic and international territories
- Provide support by keeping daily calendar, setting meetings, answering phones, preparing expense reports, and making travel arrangements
- Assist other team members with departmental tasks as needed
- Serve as back-up for various departmental processes
- Keeping executive’s calendar & arranging meetings
Qualifications for HBO executive assistant
- Must be able to pay attention to detail and be able to multitask
- Must be able to work well under pressure and be able to cover any desk seamlessly
- Must be able to successfully support executives at all levels
- College degree required, quantitative majors a plus
- 2+ years working in media or technology industries
- Strong detail-oriented organization skills