Project Administrative Assistant Job Description

Project Administrative Assistant Job Description

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Project administrative assistant provides document editing assistance in Word, Excel, PowerPoint, and Adobe Reader.

Project Administrative Assistant Duties & Responsibilities

To write an effective project administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included project administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Original contract, all correspondence, changes/deviations, amendments
Manage the schedule of three Digital executives
Coordinate internal, cross-departmental and external meetings for department
Project management as needed for events
Assist with department activities and meetings
Creates routine correspondence, reports and forms in support of department
Review for accuracy and process invoices from vendors and Security Representatives
Make travel arrangements, and prepare travel expense reports for assigned Security Managers
Take minutes and prepare meeting reports
Type investigative reports for assigned Security Managers

Project Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Project Administrative Assistant

List any licenses or certifications required by the position: CGA

Education for Project Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the project administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Education, Associates, Communication, Business/Administration, Communications, Management, Administrative Assistant, Project Management, Technical

Skills for Project Administrative Assistant

Desired skills for project administrative assistant include:

Basic office equipment
SharePoint
Document Control modules would be considered an asset
Engineering terminology and document types would be considered an asset
Excel
SNC-Lavalin PM+ Administration
Microsoft Office programs
Adobe
Microsoft Word
PowerPoint and Excel

Desired experience for project administrative assistant includes:

1-2 years of experience supporting a functional group with projects/initiatives (Business/IT related is preferred)
May conduct various special projects
OLearning Agility
OSelf Starter
OProblem Solver
OSelf Driven and Flexible

Project Administrative Assistant Examples

1

Project Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a project administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project administrative assistant
  • Provide support at special events
  • Other projects as assigned by supervisors
  • Prepare travel arrangements, expense processing and other various administrative duties for Project Director & other project team members as needed
  • Attend project meetings and track action items and follow-up tasks
  • Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
  • Use EZ Buy (order departmental supplies)
  • Occasionally travel in the position
  • Multitask daily
  • Support the HR hiring process in filling open positions on the team
  • Assist with special projects and other duties as assigned by the department as needed
Qualifications for project administrative assistant
  • OVery strong oral and written English language Communication
  • Punctual, dependable and motivated
  • Ability to coordinate multiple projects and meet deadlines in a fast-paced environment
  • Previous professional experience working in a deadline driven, high volume, and heavy transaction oriented service environment is preferred
  • A minimum of 5 years of experience as an Executive/Administrative Assistant in a fast-paced business environment
  • Strong focus on consistency and attention to detail
2

Project Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a project administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project administrative assistant
  • Organising internal & external meetings (invites/meeting room/catering )
  • Manage the billing process for the Tax department in Colorado
  • Work within the practice management software (STAR) to complete billing procedures for the department, including transferring time, requesting aging and preparing bills
  • Prepare, review, manage and coordinate finalizing client invoices
  • Coordinate with Partners and Managers on billing cycle to ensure timeliness of invoicing
  • Setup new clients and maintain existing client data in the practice management system
  • Generate and implement ideas for continuous improvement on systems and processes
  • Organize and manage daily activities for the director of Capital Markets Research, other senior Capital Markets team members and Manager Research investment directors
  • Schedule conference rooms and arrange meetings and other events
  • Prepare timesheets, expense reports, and Amex statements
Qualifications for project administrative assistant
  • Strong administrative and problem-solving skills with the ability to interact professionally on all levels with individuals inside and outside the company
  • Must be able to work well with others in the department as part of a cohesive unit
  • When necessary be able to independently carry out tasks with minimal initial supervisory input
  • Associates degree, or higher is required
  • BA or BS degree or 11+ years of experience in a professional work environment required
  • High School Diploma with a minimum 5 years accounting/administrative or related project experience
3

Project Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of project administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project administrative assistant
  • Make travel arrangements, create detailed itineraries, and prepare appropriate prep materials
  • Type, revise, edit, and proofread various documents
  • Perform related clerical tasks such as photocopying, scanning, printing, file maintenance, and scheduling conference rooms
  • Assist in preparing various types of presentations and materials, including creating PowerPoint slides with an eye for crisp and clean presentation
  • Work as part of the overall Global Investment Research team to ensure that research processes and initiatives are fully supported
  • Work as part of the Research Operations team to ensure that Research processes and initiatives are fully supported
  • Assist with special projects and assume certain responsibilities as assigned
  • Composes and types letters and memory and using word processing equipment
  • Produces variety of correspondence
  • Electronic and hard copy filing and file maintenance
Qualifications for project administrative assistant
  • Bachelor’s degree in Business Administration or the equivalent combination of education, training, or work experience
  • Be (or quickly become) knowledgeable of local SF resources to support business needs of employees, visitors, and guests (such as knowing nearby hotels, rentable venues/rooms, destinations, and transportation options)
  • Help mail, print, deliver, and pickup office related items on an as needed basis
  • Keep basic office supplies stocked and help purchase approved special supplies when needed
  • Take pride in the general appearance and tidiness of the office
  • Manage access cards and allocation of workstations for employees, visitors, and guests
4

Project Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a project administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project administrative assistant
  • Data entry and validation in electronic databases
  • Develop and compile weekly reports
  • Maintains and communicates group calendars
  • Corresponds with vendors for departmental needs and invoicing
  • Coordinates/schedules departmental events including catering needs
  • Meets and escorts visitors
  • Answers phone calls
  • Takes messages/meeting minutes
  • Coordinates building maintenance needs
  • Coordinate travel arrangements(airfare, car rentals, hotel accommodations, etc) for team of trainers and technicians
Qualifications for project administrative assistant
  • Technical editing skills, preferably in environmental/engineering field, including strong writing and grammar skills
  • 5 years with Bachelor’s Degree or High School Diploma with 7 years of relevant experience in administration, procurement or programme support service
  • Civil works or engineering experience is a plus
  • 5 GCSE’s at C & above (incl
  • At least 1 year of experience in administrative support
  • 2+ years of administrative support experience, a strong knowledge in invoice processing paired with project management experience
5

Project Administrative Assistant Job Description

Job Description Example
Our company is hiring for a project administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project administrative assistant
  • Process time and expenses for team
  • Create project schedules and timelines
  • Manage data in safety databases
  • Archive digital and hard copy documents
  • Generate safety reports
  • Maintain departmental schedule
  • Manage/coordinate Craft Drug Testing Programs
  • Scheduling and meeting coordination
  • Coordinate and set up training classes
  • Coordinate travel and events for EHS team
Qualifications for project administrative assistant
  • Must be proficient in Word, Excel and Outlook and display the ability to master technology skills and use Firm software
  • Two or more years of administrative/operations coordination experience
  • Strong listening and communication skills suited for a broad range of audiences and individuals
  • Strong interpersonal skills and an ability to quickly build and sustain positive relationships
  • Ability to prioritize work and meet deadlines, while delivering high-quality outcomes
  • Ability to tolerate ambiguity and work effectively through it

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