Senior Administrative Specialist Job Description

Senior Administrative Specialist Job Description

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Senior administrative specialist provides automated unit test scripts for code, including but not limited to PHP, database queries, and web browser user interface.

Senior Administrative Specialist Duties & Responsibilities

To write an effective senior administrative specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included senior administrative specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Schedule/calendar management (e.g., periodic time analysis, appointment scheduling, schedule conflict management)
Meeting agendas, presentations, reports, organizational charts and follows up on action items
Manage office supplies for team
Prepare purchase requisitions, and manage invoice and PO processes, including consultancy fees and vendors
Maintain calendars for three senior managers coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
Advises and supports the Provost and Associate Provost in preparing the Academic Affairs program center budgets
Distributes resources to reporting units
Monitors division budgets and expenditures
Works with and supports budget officers in the division
Provides oversight to ensure that resources are properly expended, tracked, and accounted for

Senior Administrative Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Administrative Specialist

List any licenses or certifications required by the position: J2, APTF, DTS

Education for Senior Administrative Specialist

Typically a job would require a certain level of education.

Employers hiring for the senior administrative specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Supervision, Faculty, Associates, Patient Care, Medical, Medicine, Sciences, Graduate School, Religion

Skills for Senior Administrative Specialist

Desired skills for senior administrative specialist include:

Policies and procedures
Program requirements
Bank policies and procedures
Distance technology tools and resources
Web-based applications and web publication tools
Firm’s products and services
Adept database
Automated Time Attendance and Production System
Basic computer skills
But not limited to: Word

Desired experience for senior administrative specialist includes:

MS Excel, MS Power Point
Result oriented and motivated to work in international environment.Administration
Performed work as a Functional Area Records Management (FARM)
Tracks budgets associated with faculty searches
Works closely with and training, as necessary, college budget officers on University and Division practices regarding travel, credit cards, contracts, foundation accounts, and other items
Experience in financial environment such as, but not limited to, bookkeeping, budgeting or accounting

Senior Administrative Specialist Examples

1

Senior Administrative Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of senior administrative specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior administrative specialist
  • Establishing and maintaining file structure
  • Coordination of the SOW process
  • Coordinating and scheduling activities between departments and/or outside parties
  • Assisting with formatting of commercial plans and departmental SOPs
  • Maintaining timelines and monitoring budget
  • Print and process all transcript orders on a daily basis, ensuring that all orders meet the published delivery deadlines
  • Communicate and collaborate with other departments and divisions to resolve discrepancies reported on the transcript
  • Review incoming orders through the third party vendor "Credentials, Inc"
  • Uphold and enforce university policy related to the release of transcripts
  • Respond to all inquiries from staff, faculty, vendor, and general public regards transcripts via phone and e-mail including the reg@csueastbay.edu e-mail account
Qualifications for senior administrative specialist
  • Experience with automated financial systems, complex spreadsheets, databases, and database query tools
  • Knowledge of budget guidelines and general accounting principles
  • Ability to interpret and integrate complex data and information
  • Strong organizational and time management skills and ability to prioritize, multi-task, and meet overlapping deadlines
  • Proficiency in using standard office software packages
  • High school diploma or equivalent, technical certification preferred
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Senior Administrative Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for a senior administrative specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative specialist
  • May develop, maintain and/or disseminate departmental or functional specific policies and procedures
  • Creates a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs
  • Interface with personnel to coordinate meetings, maintain logs, records and files
  • Provide assistance to assigned staff with travel coordination support and submission of travel expense reports
  • Provide on-boarding/off-boarding support for assigned staff
  • Provide purchasing support to ATS organization
  • Provide logistics support to organization (i.e., coordinating facility related issues, maintaining office supplies for assigned personnel)
  • Maintain visitor/access control within facility (i.e., receive visitors, issuing of visitor access badges, ) following proper security procedures
  • May oversee the activities of other nonexempt personnel
  • Manage a complicated and ever-changing calendar and meeting schedules
Qualifications for senior administrative specialist
  • Experience in conducting small surveys is helpful
  • Ability to function independently and with groups of diverse individuals
  • Minimum ten (10) years administrative experience with a minimum of one (1) year supporting senior level personnel
  • Exposure to/or experience with the pharmaceutical industry is a plus, but not required
  • General knowledge or the ability to quickly acquire such knowledge of the policies, procedures, and practices of the job's major functions
  • General knowledge of FERPA and national practices and procedures to ensure compliance
3

Senior Administrative Specialist Job Description

Job Description Example
Our growing company is hiring for a senior administrative specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior administrative specialist
  • Track and Manage Purchase Orders (PO)
  • Arrange payment requests creation (E-Payables)
  • Ensure General Ledger coding and invoice payment process (E-Payables)
  • Arrange and track HCP/HCO payments
  • Monitor payments and follow up with internal teams
  • Ensure that vendors SAP data is up to date
  • Track payments, bank accounts and ensure communication with vendors
  • Ensure communication with ABS-AP and payment teams
  • Maintain compliance with T&E company polices
  • Provide assistance in preparation of PR/PO based accruals during closing process
Qualifications for senior administrative specialist
  • Ability to interpret policies in University Catalog
  • Ability to establish work priorities and to develop and meet timelines in order to achieve management objectives and goals
  • Ability to establish and maintain cooperative working relationships with students, staff, faculty, and administrators
  • Ability to learn and use PeopleSoft at an advanced level
  • 2-3 years experience in Enrollment Management or educational records functions
  • Able to apply a systematic approach to action items and deadlines
4

Senior Administrative Specialist Job Description

Job Description Example
Our company is hiring for a senior administrative specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative specialist
  • Cooperate proactively with country/regional commercial assistants
  • Provide support to ad-hoc projects within the given responsibility
  • Individual is also primary point of contact for the work area and coordinates the involvement in company-wide functions such as blood drive, flu shot, wellness programs
  • Collaborates with management by coordinating and maintaining daily schedule
  • Perform daily secretarial duties---travel arrangements, conference arrangements answering and directing incoming calls, opening and sorting incoming mails, filing
  • Intimate interaction with relevant department heads, their assistants and clients
  • Demonstrates ability to initiate change and continuous improvement
  • Maintain and updates various membership
  • Manage meeting scheduling and preparation (agendas, presentations, logistics)
  • Design and Build - Assist with document creation
Qualifications for senior administrative specialist
  • Proficiency with Microsoft Office Suite (Excel, Powerpoint, Word, Outlook)
  • Prior working knowledge of Department of Defense Contracts / documentation, and/or FARs/DFARs highly preferred
  • Knowledge of security specific systems
  • Experience in access control
  • Experience performing adjudicative support ? Expertise in eliciting information
  • Supervisory approval required prior to submitting a JOBS Interest Form
5

Senior Administrative Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking for a senior administrative specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior administrative specialist
  • Test - Assist with scheduling and timelines
  • Implement - Schedule implementation dates
  • Uses software applications
  • Receive, greet and properly log incoming visitors in a professional manner
  • Perform administrative functions such as ordering department supplies, coordinating equipment repair, making department staff travel arrangements, process expenses, accounts payable forms
  • Code and input invoices in the Open Invoice program/DO2
  • Generate/update informational reports using Microsoft Excel, Word, and Power Point Presentation programs
  • Maintain reports with receipts for all employees
  • Acquire security badges for all employees and full time contractors at the field location
  • Request, assign, and track all laptops at the field location
Qualifications for senior administrative specialist
  • Must be able to obtain and maintain PAT unescorted access at the site
  • 1-3 years of experience in a similar function within an international environment
  • Results driven, proactive, entrepreneurial, interactive, independent
  • ERP, Enterprise Resource Planning skills and SAP experience is highly desirable
  • Reliable, accountable, resilient, high sense of ethics
  • Team player enjoying working in an international team

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